We are here today to talk with you about the Mission to North America Cash Management Services. Whether you use MNA for your cash management services or not, you will want to listen to the tips to keep you out of jail when the IRS comes knocking! You are welcome to stop us and ask questions at any time. All of this information is on your CD (in a different format). Our contact information is on the MNA brochure that you have in your goody bag.
First a definition of the term Cash Management Services: We will manage the money that your donors send to you and manage the disbursement of your money to you. If you choose to use a service other than MNA, you should make sure they will do at least 2 things for you: 1. Receive your donor’s gifts directly. 2. Issue your donors a tax deductible receipt for their gifts. In addition to those 2 things, MNA’s services help with your cash flow Read second bullet . Read third bullet. Support for our services are provided by the Asking donations from PCA churches. When your ministry is able to give back, we encourage you to do so thru the askings. Read last bullet.
Read first bullet. Read second bullet .
When you get ready to start your fundraising, you will need a pledge card. Pledge cards are an opportunity for you to distribute information about your church plant, but they are also legal documents. If you use MNA for your cash management services, we will send tax deductible receipts to your donors. MNA, is under the PCA, Inc., umbrella which authorizes us to send your donors tax deductible receipts. Therefore, we adhere to all IRS regulations. As a result you will need to use the exact wording for your pledge cards that is outlined here. You may design your cards in any form or fashion, including using photos and different shapes and sizes. Just as long as you have the wording here. When you open your account, request this document from us by email; do not copy the form from someone else, since wording does change from time to time, and their version may be out of date. Hold up examples…
Read first bullet. We recently added the ability for you to go online at any time and have access to your donor reports that are updated daily. Read second, third, and fourth bullets. You are very important to us! We are here to help you with your fundraising efforts. We even pray for you!
Our cash management services are provided subject to the Presbytery appointing an oversight body and the Presbytery signing an agreement for services with MNA. The oversight body is always a commission appointed by your Presbytery. The Commission may be the presbytery MNA committee, it may be a specially appointed commission for this purpose only, or it may be the session of a mother church (if your plant is a direct daughter church), but whichever of these it is, the presbytery must – by motion – appoint this group as the commission to oversee your work. For simplicity, we have used the word Presbytery in this presentation as the oversight body. Read second, third and fourth bullets.
This is what your presbytery should be doing for you. Read first bullet . The commission will be in charge of your work. This second bullet is simply saying that you are not an employee of MNA – you would be an employee of either your presbytery, your mother church, or the church plant itself. Read third bullet.
These bullets are details for the fact that your oversight body will stay involved through the whole process.
Read one – four bullets. If you and your presbytery are not certain on how to phrase the call letter, it is in the Book of Church Order at 20-6.
This information is very important regardless of using our cash management services. Read 1 . This can be done at the IRS.gov website or you may contact us and get the information. The EIN for your church plant is the equivalent of a social security number for an individual. All businesses need an EIN, and your church plant is considered a business. 2. There are 3 options to establish tax exempt status for your mission church. Read A, B, and C. A or B is most preferred, depending on your oversight; C is rarely necessary, and a lot of additional work and expense to be able to have tax-exempt status. PAUSE Now, it makes sense to incorporate early in your mission church life, so that you can do business easily, but you do not need to seek your own tax exemption. Incorporation by itself is simple and inexpensive to do; sample bylaws are on our website. This is a topic that I get a lot of questions about when I set up accounts. Are there any questions?
Bank Account: There is a huge red flag for the IRS and your bank account! Never, ever, ever, ever… put your name on the account to write or sign checks! OR endorse incoming checks. Same for debit cards. Credit cards are a grayer area. OK to have a credit card in the church plant name IF another person is paying your bills. Financial Mgt/Accountability: Establish a team for your financial management of your gifts and your expenses that is approved by your presbytery oversight and reports regularly to them. Another IRS red flag is for you or your wife or a close family member to be your bookkeeper or treasurer. Those positions are important, but should be filled by a member of your commission or core group. Even if you are not concerned about the IRS and you know your relative is extremely competent and moral, the perception of your core group can be far from reality in having a close relationship to the finances. Appearances vs reality. (Perception is Reality.) Are there any comments or questions?
Read first bullet Read second bullet (we advise) Read third bullet
Key Factors of your budget: Salary package – you will get details about this later in the afternoon. Calculate core group giving – Add your outside giving that will come through MNA (if using our cash mgt services) plus the gifts that your core group will give directly to your plant as both of these are factors to consider during budget development. Your core group giving will not be sent to MNA, it will remain with you locally. Include funds for training and coaching – do not shortchange yourself. Budget for staff members – when and who will come on board. For example: music minister, administrative staff.
Read slide. One last suggestion – establish a relationship with an accountant that specializes in taxes for ministers. We can refer a wonderful CPA that works nationwide. Are there any questions? Given time: Okay, Ted, they are ready for the test!
Mission to North America Church Planting Orientation Church Planter Financial Management and Fundraising Webinar Welcome – please note our contact info: Jill Gamez, MNA Financial Analyst [email_address] Fred Marsh, MNA Associate Coordinator [email_address] 404 307 8266 Thursday, December 2 -- 1:00 pm (ET)
SIGNATURE ____________________________________________ DATE __________________________________
Please make checks payable and mail to:
Mission to North America I would like information on Electronic Funds
1700 N. Brown Rd, Suite 101 Transfers through bank draft or credit card
Lawrenceville, GA 30043
This contribution will be made with the understanding that Mission to North America has complete discretion and control over the use of all donated funds, to assure their use for the intended exempt purposes.
Cash Management Services provided by MNA – cont’d
MNA provides donor reports
Report details by donor all funds received
It gives you a snapshot of your total fundraising efforts
MNA provides quarterly review of church planter’s account and of giving compared to amounts pledged
MNA Church Planting Coordinator, Ted Powers provides budget review and consultation
MNA Associate Coordinator, Fred Marsh provides consultation in fundraising
Presbytery votes that your church plant is a mission church. You obtain an EIN for the church, and use PCA’s tax exemption as your own (BOC 5-2 and 5-3). Get the tax number from the PCA Administrative Committee.
The Lord has declared, “You are His people, His treasured possession…” Deuteronomy 26:18
Your calling: to be used of the Lord to lead in planting a Gospel-centered, Gospel-driven, Kingdom-advancing church, whose purpose is to grow into a church multiplying movement
This context keeps your role in perspective.
This context also keeps the role of the other members of the Body of Christ in perspective. ...without those who send, we cannot go .
I TIMOTHY 6:17-18 YOUR PLENTY MEETS THEIR NEEDS “ Command those who are rich in this present world not to be arrogant nor to put their hope in wealth, which is so uncertain, but to put their hope in God, who richly provides us with everything for our enjoyment. Command them to do good, to be rich in good deeds, and to be generous and willing to share.”
Lack of Resources
People Lacking Gospel
Saints in Need
LACKING IN OPTIONS
I Timothy 6:19 Reward in the coming age “ In this way they will lay up treasure for themselves as a firm foundation for the coming age, so that they may take hold of the life that is truly life.” Sin and fallenness
“ Who, being in the very nature God, did not consider equality with God something to be grasped, but made himself nothing, taking the very nature of a servant, being made in human likeness. And being found in appearance as a man, he humbled himself and became obedient to death --- even death on a cross! Therefore God exalted him to the highest place and gave him the name above every name, that at the name of Jesus every knee should bow, in heaven and on earth and under the earth, and every tongue confess that Jesus Christ is Lord, to the glory of God the Father.”
Person and work of C H R I S T
Mission to North America How Your Partnership Completes the Lord’s Work
Lives Transformed By the Gospel
Future Members of Christ’s Kingdom-the Church
Armed Services Personnel
College & University Students
Gospel Ministry Leadership
Your Partnership bridges the gap, bringing ministers Of the Gospel to those in need of the Gospel In all my prayers for all of you, I always pray with joy because of your partnership in the Gospel from the first day until now. Philippians 1: 4 - 5
“ There are three irrefutable rules which will assure you success as a fund raiser. Unfortunately, no one has ever discovered what they are.” ---John Russell, Born to Raise
In fact, there are at least three qualities that are found in every successful fund raising project:
Character expressed in a vision
Imagination and creativity
Personal focus, recognizing that people give to people.
When it Comes to Effective Fund Raising --- Character is What Counts These competencies are listed in order of priority, as identified by donors in a secular context. In other words, these are the qualities that donors to non-sectarian organizations rated as priority for those organization’s leadership.
Current MNA Services Related to Church Plant Project Funding
Qualification of the church planter through assessment : Regardless of the church planter’s funding sources or cash flow management, the term, “MNA project” may be applied to any project in which the church planter is assessment qualified by an MNA credentialed assessment center (and by virtue of that approved by the MNA Committee), or approved for church planting by the MNA Committee based on previous church planting experience.
Cash flow management for the project at no cost. Benefits of this service:
Provides “up front” funding based on written commitments.
Financial accountability to the donor.
Receipts and thank you letters are sent promptly.
What MNA will not do: MNA makes no commitment to provide any funds for any project, except as MNA staff are able to identify churches and individual donors who wish to commit specific giving to that project. MNA will not commit to raising specified sums for a project.
MNA STAFF WILL ASSIST YOU AT LEAST IN THESE WAYS
Review your total goal for outside funding:
Church Planting Coordinator: expenses and total budget.
Development Staff: fund raising goals.
Review network of contacts: for $130,000 goal, possible distribution:
$30,000 by the presbytery in which church to be planted
$25,000 by church currently serving
$35,000 by individuals you know
$40,000 by churches
MNA STAFF WILL ASSIST YOU AT LEAST IN THESE WAYS
Coach you on the approach for each potential donor:
Whom do you approach alone?
What amounts/how do you ask various potential donors?
From whom cover letters or recommendations helpful?
Contacts with whom MNA staff would make difference?
As you formulate your plan and make contacts, please keep in touch with Development Staff until the process is complete.
YOUR PARTICIPATION IN THE FUND RAISING PROCESS IS A KEY INGREDIENT IN YOUR SUCCESS
More churches are planted. Far more dollars and prayers are going into church plants today than were in the days when “MNA raised it all.” The level of church planting used to be good. Now it’s truly exciting.
You enlist your very own support team for:
YOUR PARTICIPATION IN THE FUND RAISING PROCESS IS A KEY INGREDIENT IN YOUR SUCCESS
As you lead in the planting of a church, it is not just a church plant. It is the beginning of a movement of churches planting churches . Every movement has to have resources. As you build the resource base for this first church plant, you are establishing a resource base for the future movement. In addition, the skills you gain in developing these resources now will equip you to continue that development for the movement in the future.
IV. FROM RELATIONSHIP TO SUPPORT— HOW TO GET GOING IN SUPPORT RAISING
“ Timing is Everything” – the Timing of Your Fund Raising is Important
Launch your asking process. Mail letters and proposals, followed by telephone calls and personal visits. Continue this process until funding is complete. Where visits to potential donors are helpful, MNA will advance the funds necessary to cover expenses. In all cases in which the church planter does ultimately begin a church plant, all of these funds must be reimbursed to MNA, regardless of how the church planter’s project is financed.
PURPOSE: The Project Proposal is the basic presentation of your project and your key fund raising tool.
The process of preparing your Project Proposal is opportunity to:
Think through how you will unite around vision
Strengthen your vision
Force hard questions and clear thinking.
Project Proposal is marketing piece:
Focus on mission, not financial goal.
Proposal will guide your work in fund raising.
Fund raising without Proposal is like running
business without business plan.
Just Start Writing! The format can be very simple or more elaborate. Simple formats are very acceptable; we have seen no evidence that color or other “slick print” formats make any difference in end result. From the human perspective, results depend on your vision, your network of contacts, and how thorough you are in conveying your vision to your network of contacts. CONTENT RECOMMENDATIONS
Pledge cards and return envelopes: make it easy to respond . Contact Jill Gamez, Financial Analyst, at 678-825-1253 or email@example.com for a sample pledge card and wording. Use the content of the samples, whether or not MNA is handling your cash management. The samples have been reviewed carefully to meet IRS and accounting standards.
Web site: establish a web site as early as possible.
Other possible media.
PLEDGE CARDS AND RETURN ENVELOPES
A SAMPLE GIFT PLAN MIGHT LOOK LIKE THIS: Number of Churches or Individuals (Giving is over a 4 year period) TOTAL 2 churches or individuals giving $50,000 each provides $100,000 2 churches or individuals giving $25,000 each provides $ 50,000 5 churches or individuals giving $10,000 each provides $ 50,000 10 churches or individuals giving $5,000 each provides $ 50,000 30 churches or individuals giving Under $5,000 provides $ 50,000 TOTAL giving over 4 years $300,000
This is the total of all giving required for this church planting project, in addition to giving by the new congregation. Please prayerfully consider whether you can join as a partner with us in this challenging work.
Please note that your commitment to give and actual giving can extend over three years.
It takes… 43 donors to give a total of $30,000 Compare… If all gifts are $250 each, 120 donors to give a total of $30,000
THINK OF OTHERS WHO MAY MULTIPLY YOUR EFFORTS :
The Effect of Enlisting the Help of Others if …
One helper raises $10,000 Another helper raises $5,000 Another helper raises $2,500 Another helper raises $2,500 And you raise only $10,000 directly, For a total of $30,000… Compare the Number of Contacts You Would Have to Make to Raise All $30,000 BY Yourself.
SUPPORTING A CHURCH PLANT PROJECT IS VERY ATTRACTIVE TO TODAY’S DONORS
Today’s Demographics And Their
Effect on Fund Raising
Today’s individual donors as well as the rising generation of church leadership is a people who prefer to give to (1) short-term projects, (2) in which they take a direct personal interest, (3) anticipating quick and (4) highly visible results. This is decidedly to your advantage as you seek one-time support for your project. Keynote text: “ Each man should give what he has decided in his heart to give, not reluctantly or under compulsion, for God loves a cheerful giver.” II Corinthians 9:7
“ ...God has arranged the parts in the body, every one of them, just as He wanted them to be. If they were all one part, where would the body be? As it is, there are many parts, but one body.” “The eye cannot say to the hand, ‘I don’t need you!’ And the head cannot say to the feet, ‘I don’t need you!’ On the contrary, those parts of the body that seem to be weaker are indispensable.”
Utilize the Funding Sources Worksheet in the Appendices.
Step One: Identify everyone you know.
Step Two: Identify third parties.
Step Three: Identify people and churches supporting movement you are part of.
Step Four: Evaluate based on three key factors:
They have a connection to you, and your church plant.
They have resources to give.
They are givers.
Step Five: Speak with MNA Development Staff;
prioritize your list.
IX. HOW TO ASK FOR MONEY – FOCUS ON INDIVIDUALS
Send your proposal, cover letter, and an endorsing letter.
Follow up within 7 days with a phone call
Follow up as much as you can.
For any individual who has the potential of giving $10,000 or more, always talk with MNA Development Staff before approaching that individual, to talk through the best approach. The same applies to all churches capable of giving $10,000 or more, unless you have a very close personal relationship with that church.
Think of the great ways in which the Lord has blessed. You are seeing just the beginning of that blessing! This manual has focused on a lot of action
steps, a lot of issues that have to do
with very human stuff. Above all else,
be sure that you walk in faith, with the
assurance of the Lord’s presence and
success in His calling. This is His work.
Rejoice in that! Rest in that!
Now to him who is able to do immeasurably more than all we ask or imagine, according to his power that is at work within us, to him be glory in the church and in Christ Jesus throughout all generations, for ever and ever! Amen. Ephesians 3:20-21
Mission to North America Fred Marsh Associate Coordinator (404) 307-8266 • firstname.lastname@example.org