Creating a Professional
PowerPoint
Preparation
 Make a folder to
gather all
information
 Save/move
documents, Excel
files, regulations,
reports, .pdf files...
Outline
 Organize your
thoughts in logical
order
 Write main ideas as
abstract/concrete
words
 These words will be
used...
Outline (cont.)
 Beside each main
point, write words
that represent it
– EX: if poor returns
were due to new
government
r...
Relevant Images
 Use Bing Images to
find relevant photos
 Search for the key
words you identified
in your outline
 Righ...
Relevant Images (cont.)
 When the image
opens, right <click>
and choose <Save
Picture As>
 Choose the folder
you created...
Download Video/Audio
 Capture your
audience’s attention
 Appeal to the emotion
 Perk up the
presentation
 Choose video...
Download Video/Audio (cont.)
 Resources

– Video
– Podcasts
– Music

 Video/Audio
Converter

– Zamzar
– Internet is unre...
Prepare the Ribbon Toolbar
 Now open PowerPoint
 Click on the arrow on
the ribbon
 Choose the
commands you use
most oft...
Design the Slides
 On the upper tabs,
select <View>
 Select <Slide
Master>
 On each slide
master, select the
font size ...
Design the Slides (cont.)
 Consistency is key
 All fonts should be at
least 30 pt.
 No more than two levels
for bullets...
Design the Slides (cont.)
 Format the
background
(Personal Options)
– Right <click> on the
slide
– Choose <Format
Backgro...
Design the Slides (cont.)
 Format the
background
(Templates)
– Click the <Design> tab
at the top of the page
– Choose the...
Design the Slides (cont.)
 Exit <Master Slide>
by selecting <slide
sorter> view in
bottom right corner
Making the Presentation
 All of the
information you
need is in the folder
you created
 We are ready to
begin creating th...
Key Words
 Titles come from the
outline
 If you MUST use
bullets:
– Fewer than 6 per
page
– Fewer than 6
words/line
Key Words
 Should be big, bold
– No smaller than 3236 pt
– Need to be seen
across the room

 Should appeal to
emotion
Pictures Tell the Story
 Let the IMAGE do
the work that
bulleted lists cannot
 Be a minimalist in
text
 Should also app...
Diagrams/Graphs
 Should be easy to
read
 Should be unique
 Should use bold,
bright colors
 Innovative manner
to convey...
Diagrams/Graphs

Enter your data in Excel and
name the X/Y axes. It will
automatically be inserted
into your PowerPoint.

...
Inserting Links
 Go to the <Insert>
tab
 Choose <Hyperlink>
 Choose the item you
wish to include from
the folder you
cr...
Inserting Links (cont.)
 Names of links
should be one or
two words
 Linked files should
be downloaded on
your computer
...
Transitions
 Anywhere in the
presentation click
<Animations> tab
 Choose the transition
you would like for the
slides to...
3. Select
<Add Effect>

Animations

1. Highlight
the text you
will animate

4. Select how
you would
like it to
appear

2. ...
Consistency
In font size
In use of bullets
In use of photos/size
In transitions/
animations
 In color scheme
 Preview yo...
Creating a Professional PowerPoint
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Creating a Professional PowerPoint

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How to create a professional PowerPoint. Pointers for how to create master slides, search relevant images for content, save and organize content for ease of creating the presentation. And much more!

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Creating a Professional PowerPoint

  1. 1. Creating a Professional PowerPoint
  2. 2. Preparation  Make a folder to gather all information  Save/move documents, Excel files, regulations, reports, .pdf files, etc. that are relevant here
  3. 3. Outline  Organize your thoughts in logical order  Write main ideas as abstract/concrete words  These words will be used for your image search  Save the outline in the folder you created
  4. 4. Outline (cont.)  Beside each main point, write words that represent it – EX: if poor returns were due to new government regulations, then write “govt regs”
  5. 5. Relevant Images  Use Bing Images to find relevant photos  Search for the key words you identified in your outline  Right <click> the image and choose <Open Link in New Tab>  In the new tab, <click> the image
  6. 6. Relevant Images (cont.)  When the image opens, right <click> and choose <Save Picture As>  Choose the folder you created  Name the photo the same as your key word search.
  7. 7. Download Video/Audio  Capture your audience’s attention  Appeal to the emotion  Perk up the presentation  Choose video/audio that enhance your ideas/outline  Download and save in the folder you created
  8. 8. Download Video/Audio (cont.)  Resources – Video – Podcasts – Music  Video/Audio Converter – Zamzar – Internet is unreliable or unavailable – Download directly to your computer
  9. 9. Prepare the Ribbon Toolbar  Now open PowerPoint  Click on the arrow on the ribbon  Choose the commands you use most often  Choose <More Commands> for additional shortcuts
  10. 10. Design the Slides  On the upper tabs, select <View>  Select <Slide Master>  On each slide master, select the font size and color, bullets, titles, etc. for each style.
  11. 11. Design the Slides (cont.)  Consistency is key  All fonts should be at least 30 pt.  No more than two levels for bullets  Titles should be 40-60 pt  Use cool colors (blues/greens/grays)  Do NOT add pictures/words to the master slides
  12. 12. Design the Slides (cont.)  Format the background (Personal Options) – Right <click> on the slide – Choose <Format Background> – Select the desired options – Click <Apply to All>
  13. 13. Design the Slides (cont.)  Format the background (Templates) – Click the <Design> tab at the top of the page – Choose the template you would like to use – OR go here: MS Office PowerPoint Templates
  14. 14. Design the Slides (cont.)  Exit <Master Slide> by selecting <slide sorter> view in bottom right corner
  15. 15. Making the Presentation  All of the information you need is in the folder you created  We are ready to begin creating the PowerPoint  Clean and Simple is our motto
  16. 16. Key Words  Titles come from the outline  If you MUST use bullets: – Fewer than 6 per page – Fewer than 6 words/line
  17. 17. Key Words  Should be big, bold – No smaller than 3236 pt – Need to be seen across the room  Should appeal to emotion
  18. 18. Pictures Tell the Story  Let the IMAGE do the work that bulleted lists cannot  Be a minimalist in text  Should also appeal to emotion  Should be relevant to the title
  19. 19. Diagrams/Graphs  Should be easy to read  Should be unique  Should use bold, bright colors  Innovative manner to convey important information
  20. 20. Diagrams/Graphs Enter your data in Excel and name the X/Y axes. It will automatically be inserted into your PowerPoint. Click this bar graph so you can create a graph with your data  To insert a graph, click the graph icon  On the menu, choose the graph you would like to create with your data  When the Excel sheet opens, enter your data and name the x/y axes  A graph will appear in your PowerPoint with your data
  21. 21. Inserting Links  Go to the <Insert> tab  Choose <Hyperlink>  Choose the item you wish to include from the folder you created  Name the link in the line <Text to Display> Name the link here Choose the document here Choose the document location here Type the web address here
  22. 22. Inserting Links (cont.)  Names of links should be one or two words  Linked files should be downloaded on your computer  All files should be in one folder with your presentation
  23. 23. Transitions  Anywhere in the presentation click <Animations> tab  Choose the transition you would like for the slides to transition from one to the next  Choose the speed you would like for the transition  Select <Apply to All>
  24. 24. 3. Select <Add Effect> Animations 1. Highlight the text you will animate 4. Select how you would like it to appear 2. Select <Custom Animation>  Animate text and pictures  <Animations> Tab  Select the text or picture you want to appear  Select <Custom Animation>  Select <Add Effect>  Select the effect you want and the speed/how it will appear (mouse click, timer, etc)
  25. 25. Consistency In font size In use of bullets In use of photos/size In transitions/ animations  In color scheme  Preview your PowerPoint multiple times alone and with a colleague to test it out before presenting    

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