Creating a Professional PowerPoint

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How to create a professional PowerPoint. Pointers for how to create master slides, search relevant images for content, save and organize content for ease of creating the presentation. And much more!

How to create a professional PowerPoint. Pointers for how to create master slides, search relevant images for content, save and organize content for ease of creating the presentation. And much more!

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Transcript

  • 1. Creating a Professional PowerPoint
  • 2. Preparation  Make a folder to gather all information  Save/move documents, Excel files, regulations, reports, .pdf files, etc. that are relevant here
  • 3. Outline  Organize your thoughts in logical order  Write main ideas as abstract/concrete words  These words will be used for your image search  Save the outline in the folder you created
  • 4. Outline (cont.)  Beside each main point, write words that represent it – EX: if poor returns were due to new government regulations, then write “govt regs”
  • 5. Relevant Images  Use Bing Images to find relevant photos  Search for the key words you identified in your outline  Right <click> the image and choose <Open Link in New Tab>  In the new tab, <click> the image
  • 6. Relevant Images (cont.)  When the image opens, right <click> and choose <Save Picture As>  Choose the folder you created  Name the photo the same as your key word search.
  • 7. Download Video/Audio  Capture your audience’s attention  Appeal to the emotion  Perk up the presentation  Choose video/audio that enhance your ideas/outline  Download and save in the folder you created
  • 8. Download Video/Audio (cont.)  Resources – Video – Podcasts – Music  Video/Audio Converter – Zamzar – Internet is unreliable or unavailable – Download directly to your computer
  • 9. Prepare the Ribbon Toolbar  Now open PowerPoint  Click on the arrow on the ribbon  Choose the commands you use most often  Choose <More Commands> for additional shortcuts
  • 10. Design the Slides  On the upper tabs, select <View>  Select <Slide Master>  On each slide master, select the font size and color, bullets, titles, etc. for each style.
  • 11. Design the Slides (cont.)  Consistency is key  All fonts should be at least 30 pt.  No more than two levels for bullets  Titles should be 40-60 pt  Use cool colors (blues/greens/grays)  Do NOT add pictures/words to the master slides
  • 12. Design the Slides (cont.)  Format the background (Personal Options) – Right <click> on the slide – Choose <Format Background> – Select the desired options – Click <Apply to All>
  • 13. Design the Slides (cont.)  Format the background (Templates) – Click the <Design> tab at the top of the page – Choose the template you would like to use – OR go here: MS Office PowerPoint Templates
  • 14. Design the Slides (cont.)  Exit <Master Slide> by selecting <slide sorter> view in bottom right corner
  • 15. Making the Presentation  All of the information you need is in the folder you created  We are ready to begin creating the PowerPoint  Clean and Simple is our motto
  • 16. Key Words  Titles come from the outline  If you MUST use bullets: – Fewer than 6 per page – Fewer than 6 words/line
  • 17. Key Words  Should be big, bold – No smaller than 3236 pt – Need to be seen across the room  Should appeal to emotion
  • 18. Pictures Tell the Story  Let the IMAGE do the work that bulleted lists cannot  Be a minimalist in text  Should also appeal to emotion  Should be relevant to the title
  • 19. Diagrams/Graphs  Should be easy to read  Should be unique  Should use bold, bright colors  Innovative manner to convey important information
  • 20. Diagrams/Graphs Enter your data in Excel and name the X/Y axes. It will automatically be inserted into your PowerPoint. Click this bar graph so you can create a graph with your data  To insert a graph, click the graph icon  On the menu, choose the graph you would like to create with your data  When the Excel sheet opens, enter your data and name the x/y axes  A graph will appear in your PowerPoint with your data
  • 21. Inserting Links  Go to the <Insert> tab  Choose <Hyperlink>  Choose the item you wish to include from the folder you created  Name the link in the line <Text to Display> Name the link here Choose the document here Choose the document location here Type the web address here
  • 22. Inserting Links (cont.)  Names of links should be one or two words  Linked files should be downloaded on your computer  All files should be in one folder with your presentation
  • 23. Transitions  Anywhere in the presentation click <Animations> tab  Choose the transition you would like for the slides to transition from one to the next  Choose the speed you would like for the transition  Select <Apply to All>
  • 24. 3. Select <Add Effect> Animations 1. Highlight the text you will animate 4. Select how you would like it to appear 2. Select <Custom Animation>  Animate text and pictures  <Animations> Tab  Select the text or picture you want to appear  Select <Custom Animation>  Select <Add Effect>  Select the effect you want and the speed/how it will appear (mouse click, timer, etc)
  • 25. Consistency In font size In use of bullets In use of photos/size In transitions/ animations  In color scheme  Preview your PowerPoint multiple times alone and with a colleague to test it out before presenting    