Managing collection development in selected college libraries of barak valley in digital era an exploratory study
Managing Collection Development inSelected College Libraries of Barak Valley in Digital Era: An Exploratory Study Arundhati Chakraborty MLISc Student DLISc, Assam University, Silchar E-mail: email@example.com Dr. Manoj Kumar Sinha Reader & Head DLISc, Assam University, Silchar E-mail: firstname.lastname@example.org, email@example.com
Introduction The term collection development is also used as synonymous with collection building or collection management or information management. The primary duty of any library is to develop adequate, up-to-date and balanced collection both qualitatively and quantitatively to meet effectively the changing and increasing needs of the user community. College library is the ultimate place for the students to supplement their class room teaching.
Objectives of the studyThe important objectives of the study are as follows:-To identify the acquisition programme of college libraries under the study;To point out the strength and weakness of the existing collection and its management of thecollege libraries;To determine whether any collection development policy is followed by the colleges librariesfor the long term and short term need for the users;To find measures to strengthen the library resources so as to meet academic requirements ofthe users; andTo ascertain the availability of the digital resources as a part of their collections.
Methodology Keeping in view the objectives, problems and limitations of the study, an effort is made to evolve a suitable methodology for the research. In the present study survey method has been applied to study the selected college libraries. A well designed questionnaire covering all the facets of the topic has been prepared and distributed to the librarians of eight colleges followed by the observation and interview with the respondents as and when became necessary.
Library Collection DevelopmentLibrary collection development is the process of meeting the informationneeds of the people (a service population) in a timely and economical mannerusing information resources locally held, as well as from other organizations.Collections are developed by librarians and library staff by buying orotherwise acquiring materials over a period, based on assessment of theinformation needs of the librarys users.In addition to ongoing materials acquisition, library collection developmentincludes:the creation of policies to guide material selection;replacement of worn or lost materials;removal (weeding) of materials no longer needed in the collection;planning for new collections or collection areas; andcooperative decision-making with other libraries or within library consortia.
Hierarchical Structure of Library CollectionSource:www.learnmanagement2.com/hierarchical%20structure/library.htmSource:
Collection Development policy According to the guidelines of ALA “Collection Development policy is a desirable tool for any library, which enables selection to work with greater consistency towards defined goals, shaping stronger collection and using funds more wisely, informs library staff users, administrators, others as to the scope and nature of existing collection and the plans for continuing development of resource; and provides information which will assist in the budgetary allocation process”. Collection Development Policy (CDP) is essential for every library as it provides planned collection development and helps in growth of a qualitative library collection.
Table 1: Traditional Library Environment and Electronic Environment Sl. No. Traditional Environment Electronic Environment 1. Reading Browsing 2. Ordering, Billing, Invoicing E-commerce 3. Writing Web Publishing 4. Card Catalogue OPAC 5. Document Delivery E-Prints, Attachment, Scanned Images 6. Inter Library Loan Consortia 7. Literature Search CD-ROM and Internet Search 8. Resource Sharing Networking 9. Classification Subject Directories, Subject Gateways 10. Cataloguing Metadata 11. Indexing Systems Search StrategiesSource: http://lislinks.com/forum/topics/traditional-library-environment-and-electronic-environment
The General Aspects of College LibrariesTable-2 : Lists of Surveyed Colleges with year of Estd. Sl. Name of the college Year of Address of the College LocationNo. Establishment 1 G.C. College 1935 College Road, Silchar Urban 2 Karimganj College 1946 Station Road, Karimganj Urban 3 Lala Rural College 1964 P.O-Lala, Dist-Hialakandi Rural 4 N.C. College 1969 P.O-Badarpur, Dist- Karimganj Urban 5 R.S. Girls College 1962 P.O-Karimganj, Dist Karimganj Urban 6 Radhamadhab college 1971 Sonai Road, Silchar Urban 7 S.S. College 1950 College Road, Dist-Hailakandi Urban 8 Womens College 1963 Shyamaprasad Road, Silchar Urban Source: Returned Questionnaire
Table 3 : Background of the LibrarianSl. Name of the College Name of the Library I/C Age Working No. ofNo Librarian Experinence Seminar Attended 1 G.C.College Prasanta Ch. Above 41 Above 16 8 Goswami2 Karimganj college Mrs. Nibedita Above 41 Above 16 5 Bhattacharjee3 Lala Rural College Mr. Mithun Nath 21-30 6-10 204 N.C.College Mr. Sankar Kumar Above 41 Above 16 5 Chakraborty5 R.S.Girl’s College Gunendu Mohan Above 41 Above 16 3 Chakraborty6 Radhamadhab College Mrs. Sonali 31-40 6-10 10 Choudhury7 S.S.College D. Chakraborty Above 41 1-5 158 Women’s College Dr. Sarita Above 41 Above 16 13 Bhattacharjee Source: Returned Questionnaire
Table 4 : Collection Development in Surveyed College LibrariesSl. Total Collection Name of theNo T/B Ref CP Mps AL NP MZ MS EJ BVJ DC T/D OD College 1 G.C. College 34,000 5000 38 20 10 8 32 120 2,700 150 140 _ _2 Karimganj 29052 500 21 _ 5 7 5 1 1 5,168 50 _ _ College 3 Lala Rural 6500 8000 5 35 2 5 3 _ _ _ _ _ _ College4 N.C. College 11,000 500 _ 5 _ 4 8 _ 3,000 2,000 150 3 11,5005 R.S. Girl’s College 16,200 474 11 14 2 4 5 _ _ 3,000 _ _ _6 Radhamadhab 15,000 3,000 30 _ _ 6 7 _ 4,000 350 50 10 17 S.S. College 3,851 13,555 _ _ _ 6 26 _ _ _ 25 _ _8 Women’s College 7,892 7,071 13 _ _ 4 5 _ 3,000 69 55 _ _Note: TB: Text Books; Ref: References; CP: Current Periodicals; MPs: Maps; AL: Atlases; NP: Newspapers; MZ:Magazines; MS: Manuscripts; EJ: Electronic Journals; BVJ: Back Volume of Journals; DC: Digital Collection; T/D:Thesis and Dissertations; OD: Online Databases.
Figure 1 : Collection of Text BooksAs shown in the above figure only 1(12.5%) library has the highest number of textbooks (34,000) in comparison to other libraries. The S.S. College library has theleast number of text books (3,851) in comparison to other libraries.
Figure 2 : Status of reference Collections in the LibrariesThe Figure 2 reveals that, almost all college libraries possess a large number ofreference collection. There is only 1(12.5%) library has the highest number of (13,555)reference books, i.e., S.S. College library. only 3(37.5%) libraries have very lessnumber of reference collections i.e., below (500).
Figure 3: Status of E-journals in College LibrariesThe above Figure reveals that, out of the 8 colleges, 4(50%) libraries do notsubscribed any e-journals. There is only 1(12.5%) library having 4,000 e-journalsand 2(25%) libraries having the same number of (3000) e-journal collection andonly 1(12.5%) library have 2,700 e-journal collection.
Table 5: Mode of Developing Collections N=8 Purchase Books No. of Libraries Percentage Book Fair 8 100% Local Vendors 6 75% Distributors 5 62.5% Others 6 75% Source: Returned Questionnaire
Table 6: Problems Faces in Collection Development by the Librarian Sl. Name of the Colleges No Problems GCCL KCL LRC NCCL RSGC RMCL SSCL WCL Total PC (%) of L L +vc Response 1 Lack of Adequate Yes Yes Yes Yes Yes Yes Yes Yes 8 100% Staff 2 Lack of Yes No No Yes No No No No 8 25% Administrative Support 3 Raising Costs of No No No Yes No Yes Yes Yes 8 50% Library Materials 4 Constant Change of Yes Yes Yes No Yes Yes Yes Yes 8 87.5% College Curriculum 5 Others Yes Yes No Yes Yes Yes No Yes 8 87.5%The Table demonstrated that, all the respondents (100%) suggested that lack of adequate staff isthe main problem in collection development. Second valid problem was lack of administrativesupport, although only 1(12.5%) respondents agreed with that statement, yet they hesitated to fillup that question, as we noticed that at the time of survey. There are 4(50%) respondents suggestedraising cost of library material is also one kind of problem, that they felt. And 7(87.5%) ofrespondents opine that constant change of college curriculum and there are so many otherproblems exists that are major obstacles for collection development in the libraries.
MAJOR FINDINGS OF THE STUDYIn view of our objectives of the study major findings of the study have been presented below:It has been found that, out of the 8 colleges, only 2(25%) were establishedbefore 1947. The name of the colleges, are Guru Charan College and KarimganjCollege.From the survey it is found that, 4(50%) libraries does not have professionallibrarian.It has been found that, 6(75%) libraries are purchasing books from localvendor.The present study reveals that, 5(62.5%) librarians have about more than 16years of working experience.
MAJOR FINDINGS OF THE STUDY It has been found that, G.C. College library being the oldest library among the other libraries, has the most number of collection, more than 34,000 text books followed by Karimganj College library 29,052 text book collection. Most of the college library lacks reference collections and mostly filled with textbook collection. S.S. college library has the highest number reference collection of 13,555 and R.S. Girl’s College library has the least number of reference collections i.e. 474. Radhamadhab college library has maximum number of electronic journals i.e., 4,000 in comparison to other college libraries.
MAJOR FINDINGS OF THE STUDYIn Some college libraries the collections of non-book materials likeCD/DVD cassettes are very few.Maximum numbers of college libraries have only 1 to 3 library staff. G.C.College library has the highest number of (11) professional staff. In most ofthe college libraries, librarian is the only professionally qualified staff.From the survey it is found that, G.C. College Library subscribe themaximum number of Newspaper i.e. 8 newspaper followed by KarimganjCollege library of 7 newspaper
Suggestions At least three services i.e.,(a) Reference service (b) Current Awareness service and (c) Inter Library Loan service must be rendered in all college libraries irrespective of the size of the library. The collection of the libraries should be enhanced. All college libraries should have library committee including librarian as convener or secretary. There should be more subscription of e-journals and newspapers. E-resources, open source, consortia mode of subscription, free open access resources, web-based resources, etc are available now. Librarian should think such options too. Every college should have efficient staff strength with standard pay scales and qualifications to provide better services.
Suggestions College authorities should give due priority to provide training facilities for untrained library personnel and should send them to national and international training programmes when necessary. There should be annual inspection at each college library by library experts to evaluate the performance of the library Fund for libraries should be increased and purchase of various reading materials should be influenced. The college authority should provide the autonomy, freedom and financial powers to Librarians to look after the growth and development as well as the functioning of the libraries.These suggestions, if implemented, are likely to solve the existing problems and make the systems and services more effective.
Conclusions This paper mainly attempts to know the different types of collections in some college libraries of Barak Valley and to point out the strength and weakness of the existing collection of these libraries in this digital era. Under the study, it was noted that, Selected 8 College libraries of Barak Valley, these days facing so many problems in relation to collection development and other related issues. The researcher tries to overcome these problems through this paper. The researchers observed that very few college libraries framed the collection development policy for development and management their collection. However none of surveyed college libraries have a written policy statement. Collection development policy gives certain guidelines to building a rich collection so it is necessary for all libraries. The study would positively help the librarian, library professionals and library authority. The study also helps the librarians to know about their library holding status, position and services in comparison to other college libraries located in Barak Valley.