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Information and knowledge management in college libraries a case study in hailakandi district, assam

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Paper presented at SIS 2012 Conference held at NIT Silchar organised by Dr. K C Satpathy

Paper presented at SIS 2012 Conference held at NIT Silchar organised by Dr. K C Satpathy

Published in: Education

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  • 1. INFORMATION AND KNOWLEDGEMANAGEMENT IN COLLEGE LIBRARIES: ACase Study in Hailakandi District, Assam Prepared By Md. Anwar Hussain Laskar MLISc, Assam University, Silchar & Dr. Mukut Sarmah Assistant Professor DLIS, Assam University, Silchar
  • 2. INTRODUCTION Since the early 1990s, knowledge management has been a popularissue and discussed amongst all disciplines at all levels. Knowledgemanagement is the process through which organization generate value fromtheir intellectual knowledge-based assets. Knowledge Management involvesconnecting people to people and people to information. Knowledgemanagement are realizing how important it is to “know what they know”and be able to make maximum use of the knowledge. According to Mickael E. D. Koeing (2008), knowledgemanagement is the deliberate modification of an organisation to improve itsinformation and knowledge creation and sharing. It comprises a range ofstrategies and practices used in an organization to identify, create, represent,distribute, and enable adoption of insights and experiences. An attempt hasbeen made to study the real picture of information and knowledgemanagement in different college libraries of Hailakandi District with someset aims and objectives.
  • 3. OBJECTIVE OF THE STUDY The main objectives of the study are:  To ensure the effective and efficient combination of the information and knowledge available within in a college library;  To understand the present scenario of college libraries of Hailakandi District;  To understand the library professionals level of education and experience;  To analyse staff strength against the collection management of the colleges.`
  • 4. METHODOLOGY Survey based study has been adopted and questionnaire along withobservation of the respective colleges have been chosen to collect data. Thestructured questionnaire has been designed and circulated to the Librarian/incharge of the college libraries of Hailakandi District. Collected data areanalysed to present the ground reality of the work with the help of tables,charts or graphs.
  • 5. FINDINGS The role of knowledge management in libraries has become moreand more important. Knowledge acquisition is the starting point ofknowledge management in libraries. The application of informationtechnologies enlarges the scope of knowledge acquisition, raises knowledgeacquisition speed and reduces knowledge acquisition cost. It is impossible toaccomplish such important tasks by using mans brains only in the modernsociety in which the knowledge changes with each passing day. The value ofinformation depends on accuracy and timely accessibility. Hailakandi district is situated at the southernmost corner of Assam.Though endowed with rich and diverse human resources, infrastructuraldevelopment for higher education is need of the hour in Hailakandi district.Hailakandi has a literacy rate of 75.26 %.
  • 6. NUMBER OF INSTITUTIONS IN HAILAKANDI DISTRICT Primary Upper High Higher Junior Degree Primary Provinci Adhoc Secondary College College alized 1003 238 24 31 09 05 09 This table shows the number of educational institutions in HailakandiDistrict. In this district there are 1003 nos. Primary schools, 238 nos. of Upperprimary schools, 24 nos. of Provincialized and 31 nos. of Adcock High schools, 09nos. of Higher Secondary schools, 05 nos. of Junior Colleges and 09 nos. ofDegree Colleges.
  • 7. NUMBER OF COLLEGES IN HAILAKANDI DISTRICT SL Name of the College Address Year of NO establishment 1 S. S. College (SSC) Hailakandi 1950 2 Lala Rural College (LRC) Lala 1964 3 S. C. Dey College (SCDC) Kalinagar 1992 4 Women’s College (WC) Hailakandi 1993 5 S. K. Roy College (SKRC) Katlicherra 1994 6 Dr. S. B. I. of Education (SBIE) Boalipar Bazar 1996 7 Abdul Latif Choudhury College (ALCC) Algapur 1996 8 M.H.C.H. (Science) College (MHCMScC) Algapur 1997 9 S.K.Roy. Memorial Institute of Education Katlicherra 2010 In Hailakandi District, out of 9 colleges affiliated to Assam University, 5 are ArtsColleges, 2 are Science Colleges and rest are B.Ed. Colleges. This Table shows the collegeswith their addresses and date of establishment.
  • 8. YEAR WISE GROWTH OF COLLEGES IN HAILAKANDIDISTRICT Year wise Growth of Colleges 2100 2000 1950 1964 1992 1993 1994 1996 1996 1997 2010 1900 Year of Establishment This figure reveals that after independence, Srikishan Sarda College wasestablished in the year 1950. It is the oldest college in Hailakandi District. This collegemarked the beginning of higher education in Hailakandi District. Situated in Hailakanditown this college rendered its service of imparting higher education to the youths. Withgrowing consciousness of higher education, a need for more colleges was felt. After 14years in 1964, Lala Rural College was established to share the burden of higher education inthis district. These two colleges alone served till 1992, when the S. C. Dey College wasestablished. And at last S. K. Roy. Memorial Institute of Education was established in theyear of 2010. With it 7 more colleges were came into being in the 1990’s.
  • 9. COLLECTION STRENGTH OF THE COLLEGE LIBRARIES IN HAILAKANDIDISTRICT Name of Books (TB/ Journals & News Paper CD-ROM/ Colleges RB/ BB) Magazine DVD SSC 18,916 26 6 30 LRC 14,500 8 5 - SCDC 2,750 5 3 5 SKRC 2,520 - 3 - ALCC 3,081 - 2 - WC 800 13 2 - MHCMScC 5,275 9 4 30 SBIE 4,259 11 3 - Here, T.B- Text Book; R.B-Reference Books; B.B-Book Bank. S.S.College is one of the oldest colleges in this region. This college has the highest number of collection. It has 18,916 collections of books followed by the Lala Rural College which has a collection of 14,500. MHCMScC has a collection of 5275 and Woman College has the least collection of books which is only 800.All the colleges have subscription to newspapers; with S.S College having the maximum number 6, followed by Lala Rural College having subscription to 5 newspapers. These colleges also subscribe to journals except SKRC and ALCC. S.S College has the highest subscription of 26 journals, in this respect Woman College has shown some interest with subscription to 13 journals and is second in the list.
  • 10. STAFF STRENGTH OF THE COLLEGE LIBRARIES INHAILAKANDI DISTRICT Designation SSS LRC SCDC SKRC ALCC WC MHCMSC SBIE Librarian/ 1 1 1 1 1 1 1 1 in charge Library 1 2 1 1 1 0 1 1 Assistant Library 2 2 0 1 1 1 1 1 Bearer Total 4 5 2 3 3 2 3 3 In all the colleges, the staffs are not adequate. Although the oldest colleges likeS.S Colleges and Lala Rural colleges have 4 and 5 staffs respectively. This number is notenough to comply with the collection and students enrolment. Moreover, it is learnt that thetwo colleges have no librarian at present. The other colleges have staff numbering, 3 to 2,which is very small for any higher educational institution.
  • 11. STAFF STRENGTH OF THE COLLEGE LIBRARIES INHAILAKANDI DISTRICT 5 5 4 4 3 3 3 3 3 2 2 2 1 Staff Strength 0 SSS LRC SCDC SKRC ALCC WC MHCMSC SBIE Staff Strength
  • 12. QUALIFICATION OF THE LIBRARIAN SL Name of Name of Librarian/In Qualification of the NO College charge Librarian 1 SSC Raba M.A in History Dutta Chakraborthy 2 LRC M. Nath M.A, LLB, M.Phil. 3 SCDC - BLISc appeared 4 WC - MLISc 5 SKRC Nabanita Dutta Gupta MLIB 6 SBIE H. Begum Barbhuiya MLISC appeared 7 MHCMScC Sufia Khanom MLIS Mozumder 8 ALCC Abdus MLISc appeared Sattar Choudhury This Table revels that most of the college librarians are not having requiredprofessional degree i.e., MLIS degree.
  • 13. FINDINGS All the libraries fail to receive enough budgets, and the exercise of the received budget does not meet its planned design. Except S. S. College and Lala rural college, the collection of books of rest of the colleges is very poor. In all the colleges, the staff strength is very small. Except S. S. College, Lala rural college and A. L. C College, none of these libraries have adequate professional staff to take up technical works and to organize library services in scientific manner. Three colleges follow DDC classification and one college follow CC classification system. The rest of the colleges have their own classification scheme. ICT application has not found its roots in most of the colleges. Though, some of the colleges have computer and some using internet too. Yet, its full application is not met.
  • 14.  E-resource is only available in S.S. College and M. H. C. M. Sc. College. Journals and magazine are subscribed by six of the college libraries. But the number of subscription to the journals and magazines by these colleges does not match the standards. Membership to N-list programme is carried by only two colleges, S.S.College and Lala rural college. The other colleges still don’t have the facility and lack in this area of expertise. Cataloguing is not followed by all the college Libraries. Five of the colleges follow the cataloguing, but still, the three of the colleges don’t follow the basic tenet of library science. All the colleges have computer facility, excluding women’s college. Though they have this facility, but it is not sufficient to meet the user’s needs, as the number of computer is not enough.
  • 15. RECOMMENDATIONS The college authority must look for skilled library professionals. The fund allotted to the library should be utilized in a scientific and transparent manner. The collection of books in these libraries is very weak, so the authorities must look forward to strengthen the collection. The college must look forward to furnish the ICT. In this era of information revolution all college libraries are expected to have this technology. More staff should be engaged. Each of the colleges lack in their staff strength and as a result it hinders the proper functioning in the libraries. The library officials must look forward to increase their e-journals. They must develop systems so that access and providence of the e-journals is made possible.
  • 16.  Subscription to journals and magazines should be increased as these resources provide versatility to the library collection. CAS and SDI service should be provided, so as to cater the needs and demands of the user. The libraries can collaborate and establish networking with other libraries and organization, this will help in better development of knowledge and better serve. The library must draw plans, so that a centralized cataloguing system is developed. Automation of the library can help in better functioning, so college libraries should plan for introducing computer immediately. A library standing committee should be formed to design plans to grow the library. All the libraries must be computerized with the internet facility.
  • 17.  The college libraries must make all the provisions to online subscription of journals, magazines, books, reports, etc. The library must develop proper infrastructure to provide adequate space, furniture, light, etc. All the college libraries must follow the classification schemes like DDC (Dewey decimal classification), UDC (universal decimal classification) and CC (Colon classification). Minimum qualification for librarian should be master’s degree in Library and Information Science with National Eligibility Test for Lectureship (NET) or Ph.D. to provide parity with teaching staff. Librarians should be computer literates to utilize the ICT’s. Librarian should be included in academic staff instead of technical support staff. Tools of Knowledge management should be introduced in the college libraries of Hailakandi District.
  • 18. CONCLUSION Information and Knowledge management is very important to thesuccess of the organization as it not only helps in discovering the resourcesbut also it reflects the current scenario of the organization or institutions. Anefficient Knowledge Management System is one that will enable libraries tostore information sources manually or electronically and facilitate theprocess of retrieving, sharing, tracking and distributing these informationsources efficiently with their users. It has been revealed from the study thatKnowledge Management tools and services are not implemented in thelibraries of colleges in Hailakandi District. An all-round improvement oflibrary staffs quality and positioning of the human value has become one ofthe objectives of knowledge management in these libraries.
  • 19. REFERENCES Agrawal, R.C. Knowledge management tools & techniques. A B D Publisher, 2009. Becarra, Fernandez. Knowledge Management Systems and Processes. Phi Learning, 2010. Davis, J. Knowledge Management: Organizational and Technological Dimensions. Springer (India) Private Limited, 2009. Dell, O. Knowledge Management: A Guide for Your Journey to Best- Practice Processes. Tata McGraw Hill Education Private Limited, 2005. Elias, Awad M and Ghaziri M Hassan. Knowledge Management. PHI Learning, 2011. Khan, Mohd. Altaf. Knowledge Management. Enkay Publishing House, 2011. Knight, Tom and Trevor Howes. Knowledge Management: A Blueprint for Delivery. Elsevier Butterworth-Heinemann, Oct 2002. Leidner, Dorothy and Fernandez Becerra Irma. Knowledge Management: An Evolutionary View. Phi Learning, 2009. Mahapatra, P.K. Knowledge management in libraries. Ess Ess Publications. 2010.
  • 20. THANK YOUHAVE A NICE DAY