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Presentation Presentation Presentation Transcript

  • Presentation Skills
  • Oral presentation is a participative two way communication process characterised by the formal and structured presentation of a message using visual aids.
    They are
    1.Purposeful
    2.Interacitive
    3.Formal
    4.Audience oriented.
  • for making an effective presentation concentrate on 4 Ps.
    Plan
    Prepare
    Practice
    Perform
  • I. Planning the presentation
    1.Define the purpose:
    What is the purpose of this presentation?
    to demonstrate – a service, product
    To entertain
    To sell- a concept, product, idea
    To persuade-to change behaviour, attitude
  • 2.Analyse the audience:
    Characteristics:
    age, gender, social, economic and educational backgrounds, religion, political affiliations, attitudes, attitudes(likes and dislikes)…
    Analyse Audience Needs and Expectations:
    • Why will they listen to me?
    • What are their interests?
    • What are their needs?
  • Recognise Factors for Getting and Maintaining Audience Attention:
    Listener will be more interested in the presentation if it meets their requirements.
    • How can I relate my presentation to the needs and expectation of my audience?
    • What style will appeal to my audience?
    • What are the changes that I should make?
  • 3.Analyse the occasion:
    4.Choose a Suitable Title:
    The title gives the audience the first glimpse of the presentation and they forms their first impressions.
  • II.Preparing The Presentation
    Develop the central idea: Core idea.
    2.Develop the main ideas: a logical division of the central idea.
    Eg: central idea: unemployment in India
    Logical divisions: A. Causes B. Solutions
    3.Gather the Supporting Material:
  • 4.Plan Visual Aids: visual aids are eye-catchers.
    They serve as a speech note
    They give confidence
    They help focus on the theme of the presentation
    They increase audience interest
    They give clarity and precision
  • Any other following visual aids may be used:
    1.Three-Dimensional visual aids
    Objects
    Models
    2.Two-Dimensional visual aids:
    Drawings
    Photographs
    Slides
    Maps
    Tables –when you want to compare many data or represent a large amount of information
  • Graphs-
    linegraphs: for emphasizing relationships or trends of data.
    Bar graphs: for comparing amounts
    pie graphs: allows you to compare parts of a whole.
    Flow charts: describe a process.
    Organisation chart: show hierarchies in an organization.
    computer generated presentation
    Chalks
    OHP
  • Planning and using visual aids effectively:
    Relevant visual aids must be chosen. The visual aids should match the message.
    The presenter must be familiar with his/her visual aids.
    Computer software programs such as PowerPoint may be used to enhance the effectiveness of the presentation.
  • Handouts may be disturbed, ie, charts, summaries, outlines etc… in order to compliment the presentation.
  • Organising your presentation:
    Introduction:
    Introduce or relate the topic to your audience
    state the importance of your topic
    Question the audience
    Arouse the curiosity of the audience
    Begin with a quotation
    Body: the main content of the presentation.
    Conclusion:
  • III.Practicing/ Rehearsing the presentation
    120 to 180 words per minutes is ideal
  • IV. Improving Delivery-Perform
    Improving Delivery involves understanding several delivery methods, choosing an appropriate method, and controlling and reducing stage fear.
  • 3 delivery methods:
    The memorising method:
    Reading method-reading from the manuscripts.
    Outline method-with the help of delivery notes.
  • Handling Stage Fright
    To reduce stage fright:
    Concentrate on the 3 Ps: Planning, Preparing and Practice
    Set Realistic Goals
    Avoid negative thoughts
    Begin the presentation with a pause
    Speak slowly
    Learn and practice stress reduction techniques.
  • Paralinguistic Elements in Presentations.
    1.The use of Voice:
    loud enough,
    stress key words properly,
    vary the pitch,
    give a pause before and after you make important points.
    2. Eye Contact:
    maintaining good eye contact with the audience create rapport, make them alert and attentive
  • 3. gestures:
    Should be natural and congruent with your message.
    Careful about holding hands
    4.Posture:
    Leaning over podium, shifting your weight from leg to leg ….
    Stand straight while speaking with you’re your weight distributed evenly on your 2 legs.