Calming the Chaos Using Gmail

CALMING THE CHAOS

TIME CONSUMPTION
Keeping up-to-date on multiple devices
Lost files, important emails, contacts
Needed info is on another device
Chaos results in: lost time, unnecessary frustration, unprofessionalism

THE SOLUTION

CLOUD BENEFITS
Time saving benefits
Paper trail
Accessibility
Professional
There where ever you are!

Powerful email client Cloud based
Accessible from any Internet connection
Powerful search features
Superb spam filters
Mobile access
Never lose an email again
Passport to many more applications
FREE!

TO BEGIN
Go to http://mail.google.com and sign up
Pick a user name (hint: choose your own name or at the least a professionally sounding one!)
OR, if you own a domain you can use it i.e. Kk@KristalKraft.com

WHAT COMES NEXT?
Create ONE Command center for all your email accounts (up to 5)
Organize incoming mail with LABELS
Create filters so mail is automatically placed in correct filter

LABEL VS FILTER
Label indicates a category
Filter designates where it is filed

EDIT & ADD SUB LABELS
Hover mouse over box on right of label
A drop down box appears
Create a hierarchy of parent/child labels

CREATING A FILTER
Click on rotary icon upper right
Go to email settings>filter>create a filter

INBOX MISCELLANEOUS
Not all mail needs to be filed
Read and ARCHIVE random emails
STAR important ones the need your attention

GMAIL INBOX

SUMMARY
Use Gmail to create a command center organize ALL your email accounts
Create LABELS for the files to hold your most common email communications
Create FILTERS to automatically file your communications
Don't delete old mail, ARCHIVE it, for future reference, (use the power of Google search to find it)

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Calming the Chaos Using Gmail

by kristalk on Jun 27, 2011

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Calming the Chaos Using Gmail — Presentation Transcript