Calming the Chaos Using Gmail
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Calming the Chaos Using Gmail

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Using Gmail to organize your business and personal mail, save time and have access from any computer with an Internet connection. All for free!

Using Gmail to organize your business and personal mail, save time and have access from any computer with an Internet connection. All for free!

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  • Todays Business communication channels are fast and diverse but can create management issues if one is not prepared. Not tied to desk makes being organized more important than ever
  • Multiple devices Syncing issues Lost files Frustration
  • Cloud storing data in one online place Access from any connection Examples: CTMsoftware, MetroList, Dropbox, WordPress, Google Docs, Pixlr
  • Your computer could crash, phone could fall in swimming pool, your files would be safe
  • Powerful reliable Configure your files your way Search Is anyone using gmail?
  • Professional name huggy bear two / embarrassment
  • Do not use Gmail out of the box! Customize it!
  • EXAMPLE: Think filing cabinet. Label a section=listings sub-label=property address Filter-mailman putting mail in right slot Organize it to your routine
  • NOTE barely visible box hover mouse to see; Edit labels, create sub labels, remove label, colorized Use 1,2,3 to keep more important labels at top of page.?
  • Filters are like the Mailman, place email in proper mailbox or label
  • Created two different ways. Email>settings>filters>create filter Or on the fly - I will show you chow in a minute QUESTION Can you see how filters can save time? NOTE: transaction filters should be deleted when transaction closes. Or...
  • Misc. Email use speedy resources on Navigation bar to distribute, move to, More Actions Use STARS to tag important emails
  • Inbox, compose, starred, sent, archive Move To, More Actions (Add Task, Create Filter, Add Star, Create Event, Filter messages like these)
  • Consolodate all email accounts Organize with labels and filters Use ARCHIVE instead of delete Create unique sign offs for each email
  • Take time to organize your business and personal emails. Doing so will relents you of stress Organize your all so important communications Enhance your professionalism

Calming the Chaos Using Gmail Presentation Transcript

  • 1. CALMING THE CHAOS
  • 2. TIME CONSUMPTION
    • Keeping up-to-date on multiple devices
    • Lost files, important emails, contacts
    • Needed info is on another device
    • Chaos results in: lost time, unnecessary frustration, unprofessionalism
  • 3. THE SOLUTION
  • 4. CLOUD BENEFITS
    • Time saving benefits
    • Paper trail
    • Accessibility
    • Professional
    • There where ever you are!
  • 5.
    • Powerful email client Cloud based
    • Accessible from any Internet connection
    • Powerful search features
    • Superb spam filters
    • Mobile access
    • Never lose an email again
    • Passport to many more applications
    • FREE!
  • 6. TO BEGIN
    • Go to http://mail.google.com and sign up
    • Pick a user name (hint: choose your own name or at the least a professionally sounding one!)
    • OR, if you own a domain you can use it i.e. Kk@KristalKraft.com
  • 7. WHAT COMES NEXT?
    • Create ONE Command center for all your email accounts (up to 5)
    • Organize incoming mail with LABELS
    • Create filters so mail is automatically placed in correct filter
  • 8. LABEL VS FILTER
    • Label indicates a category
    • Filter designates where it is filed
  • 9. EDIT & ADD SUB LABELS
    • Hover mouse over box on right of label
    • A drop down box appears
    • Create a hierarchy of parent/child labels
  • 10.
  • 11. CREATING A FILTER
    • Click on rotary icon upper right
    • Go to email settings>filter>create a filter
  • 12. INBOX MISCELLANEOUS
    • Not all mail needs to be filed
    • Read and ARCHIVE random emails
    • STAR important ones the need your attention
  • 13. GMAIL INBOX
  • 14. SUMMARY
    • Use Gmail to create a command center organize ALL your email accounts
    • Create LABELS for the files to hold your most common email communications
    • Create FILTERS to automatically file your communications
    • Don't delete old mail, ARCHIVE it, for future reference, (use the power of Google search to find it)