Effective Strategies for Communicating in Today's Virtual WorldPresentation Transcript
Effective Strategies forCommunicating in Today’s VirtualWorld Presentation by Kristin Machac SCAD Director of eLearning Development
Email Communication• Create folders or tag emails with meaningful identifiers• If possible, respond immediately instead of flagging• If you must flag, set a reminder to respond within 24 hours• Pick up the phone!• Use instant messaging tools• Keep emails short and concise - Remove the fluff!• Proofread emails for common errors and unintended tone
Communicating with TechnologyIt’s only useful if you know how to use it!
3 Must Haves for Virtual Communication• Screen capture software to annotate images• Screen capture software to capture video of the screen and audio• Web-conferencing software to host recordable, synchronous meetings
Screen Capture Software“The best screen capture software is uncomplicated, yetpowerful and able to capture a variety of objects quickly.” -TechMediaNetwork’s TopTenReviews
Screen Capture SoftwareScreen capture and recording applications allow you to:• Capture Images,• Capture Video,• Capture Audio,• Annotate Images,• Edit Recordings• Organize files• Quickly share Example: http://www.screencast.com/t/SrwRfkl7
Why use screen capture?• Critiquing or Grading: http://www.techsmith.com/jing-uses- alytapp.html• Orientation to new courses: http://www.screencast.com/t/fBddbU4n7c• Teaching new concepts: http://www.screencast.com/t/SrwRfkl7• Student Projects and Assignments: http://www.techsmith.com/education-tutorial-student-research.html• Digital Stories: http://www.screencast.com/t/ukFpFwwnaV
Web-conferencing• One-on-one meetings with faculty, students, administrators and staff• Virtual office hours• Synchronous classroom opportunity• Meet and greet sessions• Training opportunities• Group projects• Student presentations• Guest speakers or lecturers
Web-Conferencing: What Not to Do!
Web-conferencing: What to do!• Prepare – Create an agenda• Practice – It’s always a good idea to do a dry run• Send reminders• Start On Time – Login early• Make eye contact when using a web-camera• Stick to your agenda• Finish on-time – Participants become fidgety and start to multi-task• If Recorded – Follow-up promptly with the link and any follow-up items
Tools and Resources• Writing Effective Emails: http://www.mindtools.com/CommSkll/EmailCommunication.htm• Screencasting Checklist: How to Record Like A Pro: http://feedproxy.google.com/~r/udemy/~3/JrwV4Ukbse8/• Best Practices for Web-Conferencing: http://alturl.com/oc43m
Cheap and Free Tools and Technologies for Communicating• Free:• Anymeeting (Web-conferencing software): http://www.anymeeting.com/• Jing (Annotate screenshots, record audio and video captures of your screen): http://www.techsmith.com/jing.html• Quicktime Player (Movie, audio and screen recording): http://support.apple.com/kb/HT4024• Mac Screenshots (how to capture your screen with Mac shortcuts): http://www.wikihow.com/Take-a-Screenshot-in-Mac-OS-X• Skitch (Annotate, edit and share screenshots and images): http://skitch.com/• Vyew (Web-conferencing software): http://vyew.com/s/• Costs Associated:• Adobe Connect (Web-conferencing software): http://www.adobe.com/products/adobeconnect.html• Snag-It (Annotate and share engaging screenshots and images): http://www.techsmith.com/snagit.html• WebEx (Web-conferencing software): http://www.webex.com/
Questions?For more information:Kristin Machac, SCAD Director of eLearning DevelopmentEmail: firstname.lastname@example.orgPresentation address: http://www.slideshare.net/kr215/effective-strategies-for-communicating-in-todays-virtual-world-13174662