Presentation of A.Tosetti 8th EXPP Summit 24 Sep 2012
e-Procurement roll out in the European Commission From e-Invoicing to the full e-Procurement chain Mr. Angelo TOSETTI 8th EXPP Summit 2012 Head of Unit, Information systemsfor Policy support, Grant Management and e-ProcurementDG for Informatics, European Commission
e-Procurement: political context Granada Ministerial Declaration on the European Digital Agenda Digital Single Market Stimulate cross-border e-commerce by the promotion, and government adoption, of interoperable e-procurement, e-invoicing and e-payment systems based on open and flexible technologies. Embed innovation and cost effectiveness into eGovernment through the systematic promotion of open standards and interoperable systems, development of EU wide e-authentication schemes and proactive development of e-invoicing, e-procurement… Digital Agenda for Europe ICT-enabled benefits for EU society Action 88: Create and implement an ambitious eCommission 2011-2015 action plan. Lead by example on open and transparent eGovernment by creating in 2010 and implementing an ambitious eCommission 2011- 2015 action plan, including full electronic procurement.
e-Procurement: political context COMMUNICATION FROM THE COMMISSION (2012) A strategy for e-procurement The Commission has put forward an ambitious but realistic proposal to modernise the EUs public procurement legal framework as foreseen in the 2011 Single Market Act. One objective of these proposals is to achieve a full transition to e-procurement in the EU by mid-2016. … KEY ACTIONS: (…) (13) European Commission to implement full e-procurement by mid-2015 (one year before the deadline for Member States) (14) European Commission to make its e-procurement solutions available to Member States that are building their infrastructure, to reduce investment costs.
The EC e-Procurement solution • e-PRIOR allows the exchange of e-procurement documents between any Public Administration and its Suppliers Through web applications for SME and individualsSUPPLIER WEB PORTAL e-PRIOR Public • Traceability • Integrity Administration • Non-repudiation systems • Routing • Archiving Through a machine-to- machine communication Supplier systems for bigger companies
Standardised solution• e-PRIOR is using standards: Electronic Business Documents as specified by the CEN’s WS/BII European Committee for Standardization Comité Européen de Normalisation
Cooperation with standardisationbodies• Cooperation with CEN BII in the context of document exchange architecture o contribution to the analysis of business document headers o error handling and related code lists o exchange of binary files• Cooperation with OASIS o significant contribution to UBL 2.1: Credit Note, Catalogue…
Cooperation results• Interoperability Tests demonstrated interoperability between Difi* using Elektronisk Handelsformat (EHF) and DG Informatics using UBL Norway EHF UBL Invoice DG Informatics <INVOICE> <ID> <IssueDate> <Period> e-PRIOR*Agency for Public Management and eGovernment (Norway)
Collaboration with Member States Interoperability with PEPPOL 1300 downloads on Joinup.eu Cooperation with universities in Norway, Italy, Sweden Deployed in Greece, Portugal, Ireland, Norway, Croatia Other Member States interested to implement Open e-PRIOR : o Belgium o Spain https://joinup.ec.europa.eu/software/openeprior/home o Malta o ...
Collaboration with Member States• Collaboration with universities o Norway: 5 studies delivered o Italy: collaboration started• Collaboration with DIFI around PEPPOL and Open e-PRIOR o Integration in Open e-PRIOR of the PEPPOL Access Point, Oxalis, developed by DIFI o DIGIT is taking over the maintenance of the source code• Collaboration with Ireland o infrastructure allowing their Service Providers to exchange invoices with each other using PEPPOL AP and Open e-PRIOR (7 of their Service Providers are participating in the pilot) o DIGIT helped with deploying Open e-PRIOR in their environment
Evolution: technologyAll post-awarding modules covered by Open e-PRIOR Post-Awarding Framework Contract e-Catalogue e-Ordering e-Fulfilment e-Invoicing
Evolution: technology Pre-Awarding e- Qualification Framework e-Notification & e-Awarding Contract e-Submission Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 DECEMBER 2012 JUNE 2013 DECEMBER 2013 JULY 2014 JUNE 2015e-Qualification (basic)e-Submission (basic) e-Qualification Dynamic Purchasing System (extension) e-Auction e-Submission (extension) e-Qualification e-Awarding (enhancements) e-Evaluation e-Submission e-Attestation (enhancements)
e-Submission The Contracting Authority creates 1 the Call for Tenders (CFT) e-Submission Contracting Back Office Information about the CFTAuthority (CA) 2 e-ACCESS is sent to the Back Office The BO creates and sends 3 back the tender template e-PRIOR The EO views the CFT on e- 4 Access and is redirected to the Opening Board e-Submission Front Office At the opening date, the 8 Opening Board is authorised e-Submission to open the Tender Economic Operator (EO) Front Office The Tender Bundle and the 7 Preparation report are sent to The EO fills the tender template, the e-Submission Back Office 5 attaches the required documents creating the Tender Bundle A Preparation Report is created and 6 made available to the EO
Evolution: roll-out strategyDeployment strategy in the EC and EU Institutions• Making e-procurement mandatory: All new market procedures of DIGIT include an e-procurement provision• Roll-out: Setting mandatory deadlines for Suppliers and Customers• Machine-to-machine connection with Suppliers having large volume of invoices/year• Connection via the Supplier Portal e-Invoicing for SME, individuals and Suppliers with low volume of invoices/year
Evolution: roll-out strategyDeployment strategy in the EC and EU Institutions Domains IT… training … medical services … books… Onboarding, testing and configuration of Suppliers Modules e-Request… e-Invoicing… e-Ordering… Customers DIGIT… other DGs / Agencies / Institutions
Evolution: roll-out strategyOnboarding example Domain: IT Market procedure: ESP DESIS II 13 Consortia 18 Supplier companies 18 Suppliers x 2 modules (e-Invoicing, e-Request…) 18 Suppliers x 2 modules x 49 DGs/Agencies…
Evolution: roll-out strategyDeployment strategy in the EC and EU Institutions 2011 2012 2013 2014 e-Invoicing e-Invoicing e-Invoicinge-Invoicing pilot mandatory for other mandatory for other mandatory for IT domains (Phase 1) domains (Phase 2)… e-Ordering e-Ordering e-Ordering pilot mandatory for mandatory for IT other domains e-Fulfilment e-Fulfilment pilot mandatory for IT e-Submission e-Submission pilot mandatory for IT
Back Office integration Integration with the back-office systems of the EC for e-Invoicing 5 back-office systems at the ECUsed by 90%of the LocalCustomers system Support Local Main system provided for theInterface with development ofe-PRIOR BO system the interfacedeveloped by Local with e-PRIORDIGIT system BO system in phase-out No integration with e-PRIOR
e-Invoicing users – EU Customers The European Commission is adopting e-PRIORGoal: Adoption of e-Invoicing in all 48 Directorate-Generalsand Executive Agencies by January 2013 Adoption in other EU Agencies and Institutions CDT Court of Justice Court of Auditors European Council
e-Invoicing users - Suppliers• All suppliers connected to e-PRIOR can be connected to any administration, which is using Open e-PRIOR Connected Suppliers
e-Invoicing users – Service providers 4 service providers interfacing with e-PRIOR
e-Invoicing curve number of e-invoices 2010 2011 2012