• Share
  • Email
  • Embed
  • Like
  • Save
  • Private Content

Loading…

Flash Player 9 (or above) is needed to view presentations.
We have detected that you do not have it on your computer. To install it, go here.

Like this document? Why not share!

Sap new gl configuration

on

  • 6,282 views

 

Statistics

Views

Total Views
6,282
Views on SlideShare
6,257
Embed Views
25

Actions

Likes
4
Downloads
671
Comments
1

2 Embeds 25

http://narenconfismi.blogspot.in 24
http://www.blogger.com 1

Accessibility

Categories

Upload Details

Uploaded via as Adobe PDF

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel

11 of 1 previous next

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

    Sap new gl configuration Sap new gl configuration Document Transcript

    • © 2007 sapficoconsultant.com All rights reserved. No part of this materialshould be reproduced or transmitted in any form, or by any means, electronicor mechanical including photocopying, recording or by any informationstorage retrieval system without permission in writing fromwww.sapficoconsultant.com“SAP” is a trademark of SAP AG, Neurottstrasse 16, 69190 Walldorf,Germany.SAP AG is not the publisher of this material and is not responsible fo r it underany aspect.Warning and DisclaimerThis product is sold as is, without warranty of any kind, either express or implied.While every precaution has been taken in the preparation of this material,www.sapficoconsultant.com assumes no responsibility for errors or omissions.Neither is any liability assumed for damages resulting from the use of theinformation or instructions contained herein. It is further stated that the publisheris not responsible for any damage or loss to your data or your equipment thatresults directly or indirectly from your use of this product.SAP New GL Configuration Page 2 of 282 www.sapficoconsultant.com
    • TABLE OF CONTENTSINTRODUCTION.........................................................................................................51 Creating company code .....................................................................................72 Ledgers (New) .................................................................................................. 12 2.1.1 Ledger.................................................................................................. 12 2.1.1.1 Define Ledgers for General Ledger Accounting..................... 12 2.1.1.2 Define Currencies of Leading Ledger...................................... 16 2.1.1 .3 Define and Activate Non-Leading Ledgers ............................. 19 2.1.1.4 Assign Scenarios and Customer Fields to Ledgers .............. 22 2.1.1.5 Define Ledger Group .................................................................. 27 2.1.1.6 Activate New General Ledger Accounting .............................. 30 2.1.1.7 Maintain Fiscal Year Variant ..................................................... 32 2.1.1.8 Assign Company Code to a Fiscal Year Variant.................... 33 2.1.1.9 Define Posting period Variant ................................................... 35 2.1.1.10 Assign Posting period Variant to Company code................. 36 2.1.1.11 Open and Close Posting Periods ............................................ 38 2.1.2 Parallel Accounting ............................................................................ 41 2.1.2.1 Define Accounting Principles .................................................... 41 2.1.2.2 Assign Accounting Principle to Ledger Groups...................... 42 2.1.3 Real-Time Integration of Controlling with Financial Accounting. 42 2.1.3.1 Define Variants for Real-Time Integration ............................... 42 2.1.3.2 Assign Variants for Real-Time Integration to Company Codes ....................................................................................................... 43 2.1.3.3 Define Account Determination for Real-Time Integration..... 443 Global Parameters for Company Code......................................................... 48 3.1.1 Enter Global Parameters................................................................... 484 Document.......................................................................................................... 50 4.1 Documents in Entry View ......................................................................... 50 4.1.1 Define Document Number Ranges for Entry View (FBN1) ......... 50 4.1.2 Copy document number ranges to fiscal year (OBH2) ................ 53 4.1.3 Define Document Types for Entry View .......................................... 55 4.2 Documents in General Ledger View ....................................................... 61 4.2.1 Define Document Number Ranges for General Ledger View (FAGL_DOCNR)............................................................................................... 61 4.2.2 Define Document Types for Entry View in a Ledger..................... 66 4.2.3 Define Document Types for General Ledger View ....................... 695 Define Field Status Variants ........................................................................... 736 Assign Company Code to Field Status Variants ......................................... 767 Define Tolerance Groups for Employees ..................................................... 778 Assign Users to Tolerance Groups ............................................................... 819 Define Company............................................................................................... 8310 Assign company code to company............................................................ 8411 Create Chart of accounts ............................................................................ 8512 Assign Company code to Chart of accounts ............................................ 8713 Define Account Group ................................................................................. 8814 Define Retained Earnings Account ........................................................... 9015 Create GL account in Chart of accounts and company code ............... 9216 Delete G/L Account (OBR2) .....................................................................10517 Delete Chart of Accounts (OBY8)............................................................107SAP New GL Configuration Page 3 of 282 www.sapficoconsultant.com
    • 18 Create Additional sort keys (OBY8) ........................................................10919 Document splitting ......................................................................................111 19.1.1 Classify G/L Accounts for Document Splitting .........................114 19.1.2 Classify Document Types for Document Splitting...................118 19.1.3 Define Zero-Balance Clearing Account.....................................122 19.1.4 Define Document Splitting Characteristics for General Ledger Accounting.......................................................................................................125 19.1.5 Edit Constants for Nonassigned Processes .............................127 19.1.6 Activate Document Splitting ........................................................12920 Define Segment..........................................................................................13121 Define Profit Center ...................................................................................13322 Assign Default Profit Center to Accounts ...............................................14023 Define Translation Ratios for Currency Translation ..............................14224 Enter Exchange Rates...............................................................................14525 Define Worklist for Exchange Rate Entry...............................................14626 Assign Exchange Rate to the Worklist....................................................14727 DEFINING VALIDATION & SUBSTITUTION ........................................148 27.1 Define Validations for Posting............................................................148 27.2 Define Substitution in Accounting Documents (OBBH) .................16228 TAX SETTINGS SALES / PURCHASE CONFIGURATION ...............172 28.1 Check Calculation Procedure.............................................................172 28.2 Assign Country to Calculation Procedure ........................................176 28.3 Define Tax Codes for Sales and Purchases (FTXP)......................177 28.4 Assign Company Code to Document Date for Tax Determination 191 28.5 Specify Base Amount ..........................................................................192 28.6 Define Tax Accounts (OB40) .............................................................193 28.7 Assign Tax Codes for Non-Taxable Transactions ..........................19729 Configuration for GL Automatic clearing: - .............................................198 29.1 Automatic Clearing...............................................................................198 29.2 Define Tolerance Groups for G/L Accounts.....................................199 29.3 Assigning accounts for GL Clearing Differences ............................20130 Configuration for Foreign currency Valuation ........................................202 30.1 Define Valuation methods...................................................................202 30.2 Define Valuation Areas .......................................................................208 30.3 Check Assignment of Accounting Principle to Ledger Group.......209 30.4 Assign Valuation Areas and Accounting Principles........................210 30.5 Prepare Automatic Postings for Foreign Currency Valuation .......21231 Configuration for regrouping postings .....................................................220 31.1 Define Adjustment Accounts for GR/IR clearing .............................22032 Allocation .....................................................................................................224 32.1 Define Field Usage for Distribution ...................................................224 32.2 Define Field Usage for Assessment..................................................22733 Creating Balance sheet and Profit and Loss acc ount ..........................229 33.1 Define Financial Statement Version (FSV) ......................................22934 FI Integration with other modules ............................................................250 34.1 Integration with Materials Management ...........................................250 34.2 Integration with Sales and Distribution .............................................27435 Deactivate Update of Classic General Ledger (GLT0).........................28136 Set Company Code to Productive ...........................................................282SAP New GL Configuration Page 4 of 282 www.sapficoconsultant.com
    • INTRODUCTIONThis material is applicable for SAP ECC 5 and ECC 6 version.SAP has introduced a new concept called as SAP New GL structure.Let us understand this concept of SAP New GL structure and its use.Typically in SAP you can depic t parallel accounting. Which means you cancarry out valuations and closing operations for a company code according tolocal accounting principle and a second accounting principle (parallel) i.e. thegroup accounting principle.Till version 4.7 you could carry out the parallel accounting only by usingadditional accounts.Certain GL accounts are common between 2 the accounting areas.Certain GL accounts applicable only for local reportingCertain GL accounts applicable only for group reporting.This kind of a set up requires 2 retained earnings accounts.The disadvantage of this set ups is lot of GL accounts are required andsometimes reconciliations become difficult.To do away with the above approach SAP has now introduced the SAP NewGL structure. In this approach parallel accounting is depicted using anadditional ledger.The data for one accounting principle is stored in the general ledger. Thisledger is known as the Leading ledger or Leading valuation view.For each additional (parallel) accounting principle, you create an additionalledgerThe advantages of this approach are:- 1) You do not have to create any additional G/L accounts 2) You manage a separate ledger for each accounting principle 3) You can use the standard reporting functions to create a financial statement 4) You can have different fiscal year variants attached to each of the additional ledger. 5) You can make manual postings to any of the additional ledgers.SAP New GL Configuration Page 5 of 282 www.sapficoconsultant.com
    • Configuration Scenario:A Grp of companies (Parent company) is a multinational company withcompanies across the world with base in Germany. The company hasdecided to implement SAP for its subsidiary G Ltd located in India. A Grp ofcompanies have to use the common chart of accounts. The currency in Indiais INR. The Parent company wants the accounts to be prepared based onCalendar year January to December. The Financial reporting should be inEURO.G Ltd has a local reporting requirement under the companies actG Ltd also has a tax requirement to prepare it Accounts based on accountingperiod April to March.Based on the above requirements we need to configure the following usingthe SAP New GL structure:-Create company code 9101 – G Ltd.The company code currency– INRParallel currencies to be implemented – EUROCommon chart of accounts – YCCALedger 0L (leading valuation view) reporting period – Jan to December forgroup reportingLedger Y1 (additional ledger) for local reporting under the companies act.Ledger Y2 (additional ledger) for local tax reporting period (April to March)SAP New GL Configuration Page 6 of 282 www.sapficoconsultant.com
    • 1 Creating company codeCompany code is the basic organizational unit in FI (Financial accounting) forwhich a balance sheet and profit & loss account can be drawn. We createcompany code 9101 (G Ltd.) which is located in country India.For doing the configuration we use the following path on the SAP applicationscreen:-SAP Menu à Tools à Customizing à IMG à SPRO - Execute Project àConfiguration for all the modules will be done here. The above path willnot be referred henceforth; we will directly refer to the IMG node.SAP Customizing Implementation Guide à Enterprise Structure à Definitionà Financial Accounting à Edit, Copy, Delete, Check Company CodeDouble click on Edit Company CodedataSAP New GL Configuration Page 7 of 282 www.sapficoconsultant.com
    • By selecting the second option Edit Company Code data you have tomanually configure all the subsequent assignments.By selecting the first option all the configuration and tables get copiedautomatically along with assignments. This option should be selected in caseof rollouts.In the Copy option you need to click on to copy a company code from anexisting company code. You can copy from existing company code deliveredby SAP.You can select a four-character alpha-numeric key as the company code key.This key identifies the company code and must be entered when postingbusiness transactions or creating company code-specific master data, forexample.We will cover the FI configuration from scratch and not copyingconfiguration from an existing company code.SAP New GL Configuration Page 8 of 282 www.sapficoconsultant.com
    • SAP New GL Configuration Page 9 of 282 www.sapficoconsultant.com
    • Click on and update the following fields:The company code should be always kept numeric.Country: The country where company code is located and the balance sheetand income statement which will be prepared according to that country law.Here the company is located in India so, we have selected the country id IN(INDIA).Currency: It is the local reporting currency of the country. In this case it is INR(Indian rupees) since the company is located in India.Click on Address and update the following fieldsSAP New GL Configuration Page 10 of 282 www.sapficoconsultant.com
    • ClickClick to save entry.Thus company code 9101 is created in SAP.SAP New GL Configuration Page 11 of 282 www.sapficoconsultant.com
    • 2 Ledgers (New)2.1.1 Ledger2.1.1.1 Define Ledgers for General Ledger AccountingYou define the ledgers that you use in General Ledger Accounting. Theledgers are based on a totals table. SAP recommends using the deliveredstandard totals table FAGLFLEXT.The following types of ledgers are available:Leading LedgerThe leading ledger is based on the same accounting principle as that of theconsolidated financial statement. It is integrated with all subsidiary ledgersand is updated in all company codes. You must designate one ledger as theleading ledger.In each company code, the leading ledger automatically receives the settingsthat apply to that company code: the currencies, the fiscal year variant, andthe variant of the posting periods.In our scenario the group reporting is handled by the Leading Ledger.Non-Leading LedgerThe non-leading ledgers are parallel ledgers to the leading ledger. They canbe based for example on local accounting principlesYou must activate a non-leading ledger by company code.For each ledger th at you create, a ledger group of the same name isautomatically created .In our scenario the local reporting is handled by the Non- leading ledger.IMG à Financial Accounting (New) à Financial Accounting Global Settings(New) à Ledgers à Ledger à Define Ledgers for General LedgerAccountingSAP New GL Configuration Page 12 of 282 www.sapficoconsultant.com
    • 0L is the Leading Ledger.Click onUpdate the following:-Click onSAP New GL Configuration Page 13 of 282 www.sapficoconsultant.com
    • ClickSAP New GL Configuration Page 14 of 282 www.sapficoconsultant.com
    • ClickSAP New GL Configuration Page 15 of 282 www.sapficoconsultant.com
    • 2.1.1.2 Define Currencies of Leading LedgerIMG à Financial Accounting (New) à Financial Accounting Global Settings(New) à Ledgers à Ledger à Define Currencies of Leading LedgerHere you specify the currencies to be applied in the leading ledger. You canmake the following settings for each company codeClick onUpdate the following:-ClickSAP New GL Configuration Page 16 of 282 www.sapficoconsultant.com
    • SAP New GL Configuration Page 17 of 282 www.sapficoconsultant.com
    • Now update the following:-Click onSAP New GL Configuration Page 18 of 282 www.sapficoconsultant.com
    • 2.1.1.3 Define and Activate Non-Leading LedgersIMG à Financial Accounting (New) à Financial Accounting Global Settings(New) à Ledgers à Ledger à Define and Activate Non-Leading LedgersHere you make the following settings for the non-leading ledgers for eachcompany code: • You activate the non-leading ledgers in the company code. • You can define additional currencies beyond that of the leading ledger. The first currency of a non-leading ledger is always the currency of the leading ledger (and hence that of the company code). For the second and third currencies of a non-leading ledger, you can only use currency types that you have specified for the leading ledger. • You can define a fiscal year variant that differs from that of the leading ledger. If you do not enter a fiscal year variant, the fiscal year variant of the company code is used automatically. • You can specify a variant of the posting periods.Update the following:-SAP New GL Configuration Page 19 of 282 www.sapficoconsultant.com
    • Click onUpdate the following:-Click onClickNow update the following:-SAP New GL Configuration Page 20 of 282 www.sapficoconsultant.com
    • Click onUpdate the following:-Take a drop down in the field FV (Fiscal year variant)You can even assign a different posting period variant to this ledgerSAP New GL Configuration Page 21 of 282 www.sapficoconsultant.com
    • Click on2.1.1.4 Assign Scenarios and Customer Fields to LedgersIMG à Financial Accounting (New) à Financial Accounting Global Settings(New) à Ledgers à Ledger à Assign Scenarios and Customer Fields toLedgersIn this IMG activity, you assign the following to your ledgers:ScenariosThis determines what fields in a ledger are updated when it receives postingfrom other application components.Custom FieldsYou can add custom fields (that you have alread y defined) to the ledger.VersionsThis enables you to make general version settings for the ledger that dependon the fiscal year. In the versions, you specify whether actual data isrecorded, whether manual planning is allowed, and whether planningintegration with Controlling is activated.SAP New GL Configuration Page 22 of 282 www.sapficoconsultant.com
    • SelectClickSAP New GL Configuration Page 23 of 282 www.sapficoconsultant.com
    • ClickSAP New GL Configuration Page 24 of 282 www.sapficoconsultant.com
    • ClickClick onClick onClickSAP New GL Configuration Page 25 of 282 www.sapficoconsultant.com
    • ClickSelectClickClick onUpdate the following:-Click onSAP New GL Configuration Page 26 of 282 www.sapficoconsultant.com
    • To assign Profit center update you need to have profit center module active.ClickSelectClickClick onUpdate the following:-Click on2.1.1.5 Define Ledger GroupIMG à Financial Accounting (New) à Financial Accounting Global Settings(New) à Ledgers à Ledger à Define Ledger GroupHere you define ledger groups. A ledger group is a combination of ledgers forthe purpose of applying the functions and processes of general ledgeraccounting to the group as a whole.SAP New GL Configuration Page 27 of 282 www.sapficoconsultant.com
    • When posting, for example, you can restrict the update of individual postingsto a ledger group so that the system only posts to the ledgers in that group.You can combine any number of ledgers in a ledger group. In this way, yousimplify the tasks in the individual functions of General Ledger Accounting.When a ledger is created, the system automatically generates a ledger groupwith the same name. In this way, you can also post data to an individualledger or access it when using functions where you can only enter a ledgergroup and not ledgers.You can change the name of the ledger group that was taken from the ledger.You only have to create those ledger groups in which you want to combineseveral ledgers for joint processing in a function.You do not need to create a ledger group for all ledgers because thesystem automatically posts to all ledgers when you do not enter a ledgergroup in a function.Representative Ledger of a Ledger GroupThe system uses the representative ledger of a ledger group to determine theposting period and to check whether the posting period is open. If the postingperiod for the representative ledger is open, the system posts in all ledgers ofthe group, even if the posting period of the non-representative ledgers isclosed. Each ledger group must have exactly one representative ledger:If the ledger group has a leading ledger, the leading ledger must always beidentified as the representative ledger.If the ledger group does not have a leading ledger, you must designate one ofthe ledgers as the representative ledger. If the ledger g roup has only oneledger, this ledger is then the representative ledger. If the ledger group hasmore than one ledger, the system checks during posting whether therepresentative ledger was selected correctly. This check is based on the fiscalyear variant of the company code:We do not want to group the ledgers, therefore we do not do anyconfiguration here.SAP New GL Configuration Page 28 of 282 www.sapficoconsultant.com
    • SelectDouble clickSAP New GL Configuration Page 29 of 282 www.sapficoconsultant.com
    • Select Y1Double clickSimilarly you can check Y22.1.1.6 Activate New General Ledger AccountingIMG à Financial Accountingà Financial Accounting Global Settings àActivate New General Ledger Accounting (FAGL_ACTIVATION)By activating New General Ledger Accounting, you achieve the following: 1) The functions for new General Ledger Accounting become available. 2) In the SAP Reference IMG, the previous Financial Accounting menu is replaced by the Financial Accounting (New) menu. Under Financial Accounting Global Settings (New) and General Ledger (New), you can make the settings for New General Ledger Accounting. 3) You activate the tables of new General Ledger Accounting so that your posting data is written to them.If you already use classic General Ledger Accounting in your productionsystem, you need to perform the migration of this data before you activateSAP New GL Configuration Page 30 of 282 www.sapficoconsultant.com