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Effective Time Management
 

Effective Time Management

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    Effective Time Management Effective Time Management Presentation Transcript

    • Effective Time Management
    • Preview of Presentation
      • Preamble
      • Stages of time management
      • Stress and time management
      • Tools and techniques
      • More effective time management
    • Preamble -It’s not the hours we put into a day -But what we put into the hours
    • Why Manage your time ?
      • The benefits
        • Time saved
        • More Achievements
        • Successful Results
        • Less stress
        • Greater satisfaction
    • Time as a resource
      • Nature of time resource
      • Fixed amount
      • Total perishable
      • No substitute
      • Same amount for all
    • Lost Time Money
      • Rs. 1000 per month = 11 ps. Per minute lost
      • With employment cost:22ps. Per minute lost
      • 22ps per minute per Rs. 1000
      • A salary of Rs. 50,000/- and 60 Minutes lost is
      • .22x60x50=Rs. 660 per day per employee
      • 660x5=Rs. 3300/week/employee
      • 3300x45=Rs. 148,500/ year/employee
    • Preamble concluded
      • Save time, get more achievements and be satisfied
      • Once time passed, will never come again
      • Time is a fixed amount of money
    • Key stages in time management
      • Knowing where you should OBJECTIVES
      • spend time on
      • Identifying the barriers preventing PRIORITIES
      • you spending time on right things
      • Planning to eliminate the SELF DISCIPLINE
      • barriers
    • Identifying barriers/Main time thieves
      • Lack of clear objective
      • Lack of effective planning
      • Lack of self discipline
      • Ineffective communication
      • Too many interruption
      • Ineffective delegation
    • Time Planning Process
      • Identify key task
      • Set priorities
      • Access time needed
      • Allocate time
      • Check realism
    • Conclusion for time management stages
      • Objectives should be set first at all.
      • Identify barriers/main time thieves
      • Remove barriers
      • Plan the time accordingly
    • Stress and Time Management
      • Definition
        • Pressure or tension created on a material object
        • Demand on physical or mental energy
        • Distress caused by this
      • Cause of stress
        • Work overload
        • Lack of information
        • Conflicting demand
        • Unsatisfactory relationships
    • Result of Stress
      • Body
        • Tired
        • Sleepless
        • Blurred vision
        • Heart disease
      • Mind
        • Lack of concentration
        • Pessimistic
        • Confused thinking
      • Feeling
        • Impatience
        • Depression
        • Irritability
        • Apathy
    • Managing Stress
      • Be aware of your values and beliefs
      • Manage your time
      • Be positive
      • Seek support
      • Learn to relax
    • Stress and time management concluded
      • Mismanaged work leads to tension/stress
      • Results of stress are vital
      • Stress should be managed carefully
    • Tools and Techniques
      • Time planner
      • Time Log Analysis
      • Management Matrix
    • Time planner
      • Year planner – broad-brush approach
      • Month planners also broad-brush approach
      • Desk diaries – good for allocating blocks of time, but not flexible
      • Pocket diaries – nice and portable but with limited space
    • Time Log Analysis
      • Identify
      • Key Areas of our job
      • Time planned or unplanned
      • Who controls us?
      • Controllable time
    • Time Management Matrix Urgent Not urgent Important
      • 1.
      • Activities
      • Crisis
      • Pressing problems
      • Deadlines
      • 2.
      • Activities
      • Planning
      • Production capability
      • Relationship building
      • New opportunities
      Not Important
      • 3.
      • Activities
      • Interruption
      • Some mails/ calls
      • Meetings, reports
      • Pressing matters
      • Popular activities
      • 4.
      • Activities
      • Busy work
      • Time waster
      • Some mails/Calls
      • Pleasant activities
    • Urgent Not urgent Important
      • 1.
      • Results
      • Stress
      • Burn out
      • Always putting out fires
      • 2.
      • Results
      • Vision
      • Balances
      • Discipline
      • Control
      • Few Crisis
      Not Important
      • 3.
      • Results
      • Short term focus
      • Crises management
      • See goals/plans as worthless
      • Feel victimized
      • 4.
      • Results
      • Total irresponsibility
      • Fired from job
      • Dependent on others
    • Tools and Techniques illustrated
      • Different tools are helpful to manage your time
      • Priorities should be analyzed
      • Important work should not be done in urgency
    • More Effective Time Management
      • Speed Reading
      • Controlling Interruptions
      • Delegations
    • Speed Reading
      • Don’t move lips/pronounce words
      • Keep eyes moving forward, avoid rereading
      • Develop a wider eye open
      • Skim the text
    • Controlling Interruptions
      • Key ways to avoid interruptions
      • Do what you promise
      • Stay in touch
      • Delegate and delegate more
      • Learn to say ‘NO’
    • Delegation
      • Training
      • Systematic
      • As a substitute
      • As a in charge of a small section
      • As project in charge
      What can and what can not be delegated ?
    • After Delegation
      • On going follow up
      • Monitoring
      • Reviewing
      • Coaching/Counseling
      • Measurement of deliverable
    • More effective Time Manag. concluded
      • Different subjects can be make effective to save time in different ways
      • Learn to say ‘NO’
      • Delegate to progress in new jobs
    • THANKS FOR YOUR PATIENCE