Personal Effectiveness of Managers Time Management Internal Environment
Are you a good time manager? Consider how you spent your time during one week of study leave?
Complete a time log for a typical study day. How much time did you waste needlessly? Access the Mindtools website. Test how good your time management skills really are. No 30 mins Low Photocopying – chat with colleagues 0945 hours Yes 1 hour High Worked on Advanced Higher 0845 hours Yes 10 mins High Tutor group 0835 hours Yes 15 mins Medium Checked email 0815 hours No 15 mins Low Coffee/Chatted with colleagues 0800 hours Planned Duration Pay Off Activity Time
Consequences of poor time management on individuals?
Consequences of poor time management on individuals? stress poor organisation missed deadlines disciplinary action mistakes
What affect will these consequences have on an organisation?
Improving Time Management Electronic/paper diaries Avoid clashes, schedule recurrent meetings, view all networked diaries Gantt charts Plans jobs – highlights tasks depending on another and milestone dates
To do list Daily/weekly lists of tasks that must be completed Priorities list A to do list in order of priority – not important to very important. Build in flexibility Set SMART targets Set yourself targets that are – specific, measurable, achieveable, realistic, time bound Set yourself 3 SMART targets for S6
Action plans A list of tasks that must be completed by whom and when Delegate Identify tasks that could be completed by less senior employees Why may some managers find this difficult?
Avoid time stealers Minimise unnecessary events that can steal your time Identify 6 time stealers – how could you minimise their a affects?
Personal Effectiveness of Managers Personal Qualities Internal Environment
What skills and qualities do you require to be an effective manager?
Brainstorm – what are the differences between the skills and qualities required by a manager and an entrepreneur? Entrepreneur Manager V
Robert Katz Analysed the skills necessary to be a manager. Technical Human Conceptual Having the right tools for the job. For instance the ability to manage a budget, presentation skills Interpersonal skills. For instance, motivating staff, building a rapport Ability to see the bigger picture.