Eaglet Afterschool Parent Handbook


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Eaglet Afterschool Parent Handbook

  1. 1. Chapin Elementary EagletAfter-School Program Student/Parent Handbook 2012-2013 Phone: 803-608-5793 Email : Lftaylor@lexrich5.org Faye Taylor , Director
  2. 2. Chapin Elementary Eaglet After-School Program Mission Statement“To provide after school care in a nurturing and safe environment that supports growth as learners within a community of character.”
  3. 3. Program Overview• The after school program was established as a service for working parents.• Our program will strive to promote a safe, caring and respectful educational environment for our children through the use of innovative teaching strategies and programs that are designed to provide opportunities for success of our children.• The staff members are responsible and accountable for the day-to-day operations of the program. Questions, concerns and suggestions should be directed initially to the director, Mrs. Faye Taylor. This can be done by note or in person, when you pick up your child(ren). The principal, Mrs. Harriet Wilson, is also available to you, but your first source of information should be the director of the program.• Students will be directed to the cafeteria or other assigned area each day by the classroom teachers at 2:40 p.m. Parents should send a note or call the school on those days that students are at school but will not be remaining for the After-School Program. It is very important that parents comply with this request.Staff and Adult/Student Ratios• Our staff is here to ensure that each child achieves success and to provide them with a safe learning environment. Our hard working staff includes CES teachers, staff members and other trained staff. Our child to adult ratio is 10 to 1.
  4. 4. ROTATION SCHEDULE• The Eaglet Program will offer daily periods that promote cooperative and hands-on activities in areas to help students develop socially, cognitively, physically and emotionally.SNACKS• Our program will offer a variety of nutritious snacks after school. If snacks are brought from home due to special dietary needs, they are to be eaten during the designated snack time. **Parents should contact and notify the after-school program administration concerning special dietary needs.
  5. 5. At Eaglets we… Do homework in the cafeteria Do art projects in the art roomHave organized games in the gym Have recess time outside
  6. 6. We also… Go to the computer lab Have social time in the science labPlay games on the soccer field Have snack in the cafeteria
  7. 7. Health Concerns• If your child has any medical conditions (allergies material/food, etc. or medical issues, asthma, etc) the director must be notified.• Any child showing signs of illness will be closely monitored. Parents may be contacted to come pick up the child.• Eaglet personnel shall administer, or obtain immediate treatment for a child if necessary. If an emergency event should occur, 911 will be called and parents will be notified.• If your child needs to take medication of any type, the district policy regarding medication must be followed.
  8. 8. • Discipline Proper behavior is expected and discipline policies will be enforced during the after-school program. We will give special emphasis to the following guidelines:• Be polite• Respect others• Follow directions• Keep hands, feet and other objects to yourself• Use soft voices inside the school• Be Like Eddie! Do an Eddie Check!• If a child is unable to comply with the behavior expectations, a referral note will be sent home. Depending on the severity of the behavior referral, the parent/guardian will be notified immediately, or at pick-up.• If after the above referral, the child is still unable to comply with the behavior expectations, the program director will set up a conference with the parent/guardian. A behavior contract will be established and signed by the child (if appropriate), parent/guardian and the program director.• If the child’s behavior continues to be disruptive and/or unsafe, the child will be subject to suspension or dismissal from Eaglets.• Failure of the parent/guardian to attend conference(s) and cooperate will subject the child to suspension or dismissal from Eaglets.
  9. 9. Payment• Early Morning Program (6:45 am – 7:15 am):• $12.00 per week per child• Full tuition is due regardless of whether your child has attended the entire week. Part-time enrollment is not available for the early program.• After School Program Fulltime (after dismissal until 630 pm):• $50.00 per week per child• $45.00 for each additional child per week• Full tuition is due regardless of whether your child has attended the entire week.• Program Combo (early morning and after school program):• $60.00 per week per child• $50.00 for each additional child per week• Full tuition is due regardless of whether your child has attended the entire week.• Interim (pick-up by 3:45 pm):• $30.00 a week per child• Full tuition is due regardless of whether your child has attended the entire week.• Drop In or Part-Time Program:• $12.00 per day per child for every day attended.• Example: 1 day = $12.00, 3 days = $36.00, 5 days = $60.00• Early Release Days: will be an additional $10.00 for each day. (School dismissal time is 11:40 am)• Student Holidays / Staff workdays: we will open at 6:45 am and close at 6:30 pm. The charge is $20.00. and the students must bring lunch for the day. Two snacks will be provided.• Payment is due on site each Friday the week BEFORE the service is provided.• Late Payment Policy: Failure to make your payment by this day will result in a $10.00 late fee. Timely payment is required for student attendance. Repeated late payment will result in dismissal from the program.
  10. 10. FOR ALL PAYMENT PLANS:• Payment must be in the form of check or cash. Make checks payable to “CES Eaglet Program.” Please indicate on the check the date(s) and child(ren) you are paying for. A receipt will be issued for all payments. A completed registration form must be on file with the program prior to the first day of attendance.ATTENTION CHECK WRITERS:• Chapin Elementary, including the Eaglet After-School program, uses FARS (Federal Automated Recovery Systems). We will gladly accept your checks. However, in the event your check is returned, your account will be debited electronically for the face amount and fees allowed by our state.Financial Aid is offered to families who qualify for free or reduced lunch through the school district. Cost is $25.00 per week per child.
  11. 11. Pick-Up/Dismissal• Pick-up will be located at the CES back lobby.• We reserve the right to request identification from anyone picking up a student from the program.• Parent/guardian must sign children out each day.• Only individuals from the approved list on the registration form will be allowed to pick up a student.• If someone other than the parent(s) comes to pick up a child, a staff employee will check the registration form. If the name is not listed, we will not release the child until we can contact the parent for approval. When calling ahead to authorize pick- up by someone not on the list, please be prepared to give the staff specific information regarding that person. For safety reasons, we ask that everyone on the pick up list be at least 16 years of age.• There will be an additional charge of $1.00 for each minute you arrive after the scheduled pick-up time of 6:30 p.m. A phone call is appreciated if you know that you will be late; however, the call does not eliminate late fees. The Eaglet After School telephone number is 803-608-5793.•• Please realize that our staff members have families and commitments. Should your child be left for an extended period of time, a law enforcement agency will be contacted. Your understanding and cooperation in this most sensitive matter is greatly appreciated. A continuing problem of late arrivals for pick-up will be cause for the child to be dismissed from the program.
  12. 12. • Student Holidays / Staff Workdays (6:45am – 6:30pm)• October 8, November 5, January 22, February 18• Winter Break December 17- 21 and December 26-28, 31.• January 21• Spring Break April 1- April 5• Early Release Days (11:40am – 6:30pm)• September 19, October 18, November 15, February 13, March 7• and April 18• ** The fee for student holidays must be paid one week in advance**------------------------------------------------------------------------------------------------------------------------• School Holidays: School and offices closed September 3, (Labor Day) November 6 (Vote) November 21-23( Thanksgiving holidays), December 24-25 (Christmas Eve and Christmas Day) January 1 (New Years Day) January 21 (Martin Luther King Jr.) May 27 (Memorial Day)SCHOOL CLOSING POLICY• Eaglets will NOT operate if the school closes early, or is cancelled for any reason. This includes inclement weather, loss of power/water, etc. Students will be dismissed in accordance with district and school policies.
  13. 13. CES Eaglet After School Program 2012-2013
  14. 14. Come on…. Check us out!