Robert Carr civil society Network Fund Request for Proposals The Robert Carr civil society Network Fund (RC‐NF) is pleased to announce a new funding opportunity for global and regional HIV/AIDS civil society and community networks. The fund aims to: Improve the capacity of global and regional networks to support meaningful participation of inadequately served populations, in influencing policy at global, regional, and national levels such as: meeting universal access targets, ensuring high quality and equitable care, treatment and prevention support; Improve organizational capacity and technical expertise of inadequately served populations to design, access, deliver and monitor a full spectrum of prevention, treatment, care and support services that respond to evolving community needs; Improve organizational capacity and technical expertise of inadequately served populations to reduce policy and regulatory barriers, combat human rights abuses, stigma & discrimination and support access to legal services to meet community needs; Enable community organizations to play a central part in ensuring that at local level all responses to HIV have sufficient, strategically targeted investments to deliver results. The RC‐NF has been designed to ensure that civil society networks, working at global and regional levels, have sufficient and predictable resources to enhance the quality, effectiveness and gender 1equity of the HIV response, especially in reaching inadequately served populations at local level, through global and regional action. It responds to the fact that not only is there a reduction in adequate and reliable funds for networks, but that at country level there is inadequate attention paid to the communities and populations most in need of effective HIV prevention, treatment, care and support responses, and to protect their human rights and over turn stigma and discrimination (inadequately served populations). Available Funding An initial group of donors has provided the support for the establishment of the RC‐NF and with the intention to commit funding for at least three years (although not all donors have confirmed their funding yet). The total amount available for all grant‐making activities of the RC‐NF is up to US$5 million for the first year (although not all donors have confirmed their funding yet). It is the ambition of the RC‐NF to actively engage more donors in order to increase the level of funds available, and to secure sufficient funding to support the RC‐NF for at least three years. Global and regional civil society and community networks can apply for a grant to support core‐funding and/or 2programmatic needs of the network for up to three years, depending on review of performance after one year against a results framework and availability of funds. Only one application may be submitted per organization. Proposals must clearly demonstrate how support will enable the network to contribute to the identified outcomes and how they will track relevant indicators. It is expected that additional proposals for new activities or scale up can be submitted in subsequent years. These submissions will be subject to competitive review. Who is eligible to apply? Global networks, regional networks and alliances of networks (a combination of global and regional, or otherwise) that: ‐ Are non‐profit organizations (e.g., NGOs, CBOs, and other charitable organizations); ‐ Focus in their work on HIV/AIDS and directly related issues (75% of activities and spending); and ‐ Have strong management and leadership, and have the capacity to carry out the proposed activities, monitor 1 Inadequately served populations are key and other populations that face a higher HIV risk, mortality and/or morbidity when compared to the general population and at the same time have less to information and services. They include people with HIV, gay men and other men who have sex with men, women and men who use drugs, prisoners, sex workers, and transgender people and in a number of localities would also include women and girls, youth, migrants and people living in rural areas. 2 One donor, through its contract with the FMA, limits its contribution to exclusively programme costs based on performance against delivery of clear results.
contribution to outcomes within an agreed results framework, and to effectively manage the requested grant. Who is NOT eligible and SHOULD NOT APPLY? Individuals; Government organizations or units; For‐profit organizations; Organizations that already receive adequate levels of core funding; Organizations that do not involve people living with HIV or members of the community they serve in the development and implementation of programs and activities. Proposals below USD$50.000 or above US$500,000 (per network/per year) are not eligible for funding. Funding Priorities and Areas of Interest Shifts in donor approaches and priorities have led to a situation in which resources are declining for global and regional civil society networks. Also: while monies do flow to civil society, especially through PEPFAR and the Global Fund for HIV, TB & Malaria, it is still challenging for resources to reach the small, strategic and grassroots‐based organizations that can often achieve the most. The networks support their members directly to provide better and more targeted services, and to engage most effectively in national dialogue relating to policy, resourcing of the response and access issues. Civil society networks have proven to be uniquely placed to reach and work with underserved populations and play an especially strong role in advocacy, including policy dialogue and influence by securing the voice and leadership of the grassroots and populations most affected. When heard at the right level the networks create important policy developments at global, regional and national levels that then cascade and can lead to more effective and efficient national and local programmes (delivered by governments as well as civil society). The donors that support the RC‐NF acknowledge these roles of civil society, and the regional and global networks supporting grassroots work. The RC‐NF therefore seeks to provide a more sustainable funding stream that will enable networks to mobilize matched resources and address these barriers through providing funding for3: (i) core costs (all costs related to management, core and support staff ‐ not exclusively related to projects – and office costs), and (ii) program activities that are directly linked to the results framework (the network’s main goals and objectives; not exclusively related to time limited and/or freestanding projects)4. Applicants must clearly demonstrate how core support and program funding will contribute to achieving defined outcomes, and how progress will be monitored. Applicants are encouraged to seek the establishment of relevant collaboration, synergies or division of labor with other global and/or regional networks, as well as with those at national level, as appropriate. Applications from individual global and regional networks organizations are also welcome. Forms and Instructions Please use the following link to download a copy of this RFP, the application and budget form: www.rc‐nf.org Please read all of the instructions carefully as they contain the information necessary for the proper preparation and submission of a successful proposal. The Application and Budget form must be submitted in English. Applicants must also provide the names and contact information of at least two external references that are familiar but not affiliated with the network and its work. Please do not include letters of support or other documents from your references. References may or may not be contacted as part of the proposal review. Deadline All proposals must be received by 1 September, 2012. No applications will be considered after this date. See also Annex 1 that provides a more elaborate definition of core costs and program activities. 3 One donor will fund this component exclusively, as contractually agreed with the FMA 4
The Fund Management Agent will facilitate the review process by the Program Advisory Panel and present recommendations for funding to the International Steering Committee. The date before which the ISC will finalize its decision making process will be communicated in due course (and not later than 1 September 2012). Submission5 Applications and/or questions related to this process can be submitted electronically to the Robert Carr‐Network Fund Management Agent: Aids Fonds Keizersgracht 390 1016 GB Amsterdam The Netherlands Email: firstname.lastname@example.org Review and decision making process Funding decisions will be based upon recommendations generated by an independent, peer led technical review process executed by the RC‐NF Program Advisory Panel (PAP). The PAP includes experts from civil society with relevant knowledge and expertise regarding HIV, inadequately served populations and the work of global and regional networks in HIV. The Fund Management Agent (FMA) supports the PAP in its work. The PAP will advise the RC‐NF International Steering Committee (ISC) on which proposals to what extend need to be rewarded and the ISC will subsequently make a decision. The FMA will communicate with applicants on the outcomes of this process and implement the ISC’s decisions. 5 The RC‐NF is in the process of selecting its Fund Management Agent. This process is expected to be finalized before July 2012. ICSS acts as RC‐NF’s ad interim Secretariat.
Annex 1: Costs eligible for RC‐NF funding In the definition of the RC‐NF, costs eligible for funding include (1) core costs that underwrites the day‐to‐day administrative, infrastructure, overhead and activity costs that enable an organization to carry out its mission, and (2) program costs that are directly linked to the network’s ongoing core activities. The RC‐NF is a results‐based fund that requires applicants to clearly demonstrate how both these core and program costs will enable achievement of defined outcomes. I. Core costs are the expenditure budgets that are not directly connected with the levels of activity undertaken by an organization but that enable organizations to function in a sustainable way to carry out and monitor programmes and achieve results. Core costs can be placed under three headings: a) Management • Costs associated with governance, board meetings etc. • Partner engagement and consultation • CEO and direct support staff b) Strategic planning, research and development • Innovation ‐ costs associated with developing new activities and ways of operating (before they attract funding) • Quality assurance, M&E at organizational level • Staff and Board development a) Support and services • Communication (telephone, fax, website, list serve, etc.) & IT • Finance and audit functions • Office Rent • Travel II. Program costs will vary from organization to organization, depending on its mandate. They are linked to ongoing activities to deliver defined outcomes and results, and typically include: a) Implementation costs Costs associated with the implementation of services, information sharing or advocacy/influence directly linked to achieving clearly articulated results; including website, list serve maintenance, etc Costs associated campaigning, training and/or information materials, including media coordination. b) Management costs Costs associated with coordination and planning of the programme and collaboration with partners. Program management and staff; which can include advocacy/influence, communications or technical support staff capacity, etc and their activity related costs (travel, IT, etc). c) Monitoring & Evaluation Costs associated with monitoring progress, and measuring results and impact at the program level. The program costs are distinct from costs associated with (1) projects that are time limited and/or free standing, or (2) some program activities that, although they may (partly or generally) support the network’s mission, are not a prerequisite for achieving it.