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Free powerpoint template: www.favorideas.com into an MSE Presented by: Katrina Holland, Seaver College (Pepperdine Univers...
Marrying into a MSE: Agenda <ul><li>Introduction to the Multi-School Environment (MSE) </li></ul><ul><li>Strategies to cre...
What is an MSE? <ul><li>Multi-School Environment (MSE):  </li></ul><ul><li>Where multiple schools share identical data poi...
Why an MSE? <ul><li>Shared jobs </li></ul><ul><li>Shared employers and contacts </li></ul><ul><li>Shared events </li></ul>...
Basic Terminology <ul><li>Symplicity : Provides the technology for the NACElink system;  </li></ul><ul><li>NACElink : The ...
Basic Overview – Shared Items <ul><li>Student / Employer contacts data :   all managers can view, though cannot edit, all ...
Basic Overview – Not Shared Items <ul><li>Independence in Customization and Branding :  each school has a unique header an...
Industry Picklist Planner Accounting/Auditing Administrative Services Advertising/Media Aerospace/Defense Agriculture Airl...
Claremont Colleges MSE <ul><li>7 unique schools participating:  </li></ul><ul><ul><li>Pomona College,  </li></ul></ul><ul>...
Pepperdine University MSE <ul><li>3 unique schools participating:  </li></ul><ul><ul><li>Seaver College </li></ul></ul><ul...
Strategies to Create:  Working Together <ul><li>Weekly meetings, plan for at least 3 hours each meeting </li></ul><ul><li>...
 
 
Strategies to Create:  Logistics <ul><li>Creating your picklists </li></ul><ul><li>Claremont - Divided picklists amongst s...
Strategies to Create : Logistics Emails <ul><li>Emails are NOT shared, but impact other schools </li></ul><ul><li>Most ema...
Strategies to Create :  Logistics Forms <ul><li>Forms are NOT shared, but impact other schools; however, there are some be...
Strategies to Launch:  Working Together <ul><ul><li>Individual school responsibilities </li></ul></ul><ul><ul><li>Create a...
Strategies to Launch:  Logistics <ul><li>Jobs Sharing  </li></ul><ul><li>NACElink network </li></ul><ul><ul><li>MSE system...
Strategies to Launch :  Logistics <ul><li>Sources for Assistance </li></ul><ul><li>Symplicity Extranet and Help Line </li>...
Strategies to Maintain:  Working Together <ul><li>Commitment:  Schools should not enter a MSE without a lot of thought </l...
Marrying into an MSE :  Is it for you? <ul><li>What are your long-term technology goals? </li></ul><ul><li>What are you lo...
NACElink Multi-School Environment (MSE) <ul><li>QUESTIONS? </li></ul><ul><li>[email_address]   </li></ul><ul><li>[email_ad...
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NACElink Multi School Environment (MSE)

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Use this presentation to help decide if a NACElink MSE is for you

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  • Poll the audience: To gauge familiarity with the MSE basics - Raise your hand if you are currently NOT in an MSE. Raise your hand if you ARE in an MSE for 6+ months. To gauge familiarity with NACELink basics – Raise your hand if you are the primary NACElink administrator in your office (or your MSE).
  • We can take this time to introduce ourselves, our positions, and then how are schools have set up the MSE. It might be fun to include photos of our universities. We should each note in our MSEs the relative size of the participating schools and the composition (ie. Graduate or undergraduate or both). Also, mention the position of the career centers prior to acquiring the NACElink MSE.
  • We can take this time to introduce ourselves, our positions, and then how are schools have set up the MSE. It might be fun to include photos of our universities. We should each note in our MSEs the relative size of the participating schools and the composition (ie. Graduate or undergraduate or both). Also, mention the position of the career centers prior to acquiring the NACElink MSE.
  • We did something very similar and I agree with the difficulties. We can share “recommendations” as well. One of our challenges was training our career center staff of “varying levels of technology”. I would have liked to have a staff member dedicated to training, who wasn’t part of the primary construction committee. The acquisition of an MSE is a classic case study in organizational change and people should treat it as such. Also recommend finding a colleague at a school who has been through the process. There are some decisions made early on that can have significant consequences later on. Or someone kind enough to create a guest account. I think we could sit down and decide on best practices between the two MSEs in these strategies.
  • Split the picklists in two pieces – employers/job and students/alumni. Each school prepared each picklist (only those revelent). We met twice and defined terms (e.g. industry vs. job function) and compiled the list. The MSE “chair” worked w/ symplicity to learn how each picklist was actually used. Unique Challenges: Identifying HOW each school would use the picklists. “Major” for example. Seaver used it, but graduate school didn’t. However, using localization they could use the list for other things. We utilized hierarchies to organize this list. Big challenge still to this day is defining position type and trying to keep this list to a reasonable size.
  • Recommendations: In the beginning, have a copy of every email sent to an office staff, so they can review how it actually looks. This is important with auto-populated fields. Do all the emails at once – define the set tone, language, greeting, and signature – so that emails are consistent. We should mention one thing not shared – localization. Thank goodness!
  • Jointly collected data – clear guidelines are necessary, following through on guidelines is necessary. (i.e., total alumni or student #s, preferred method of contact field for shared employers). , such as counting total alumni, total employers in non-profit sector. This requires coordination among schools on displayed fields and required fields. Garbage in, garage out.
  • CareerWeek tabling and promos at all major events (fairs, career week, ect…) – we printed business cards and we had left over globe keychains from a previous event. Target the campaign by student’s year in school or major. Work with special groups and highlight how they can use it – internships, student employment job posting and searching, event calendar (student orgs can post career-related things here to help promote their events, such as Senior Week). Soon after the launch we targeted underclassmen needing on-campus jobs and trained them. Use consistent language – on all event marketing it ends with “More info and RSVP on CareerSpace”
  • Nacelink network – mse system setting, guidelines on employer approval AND job approval. If a job is multi-school affiliated, the contact will receive emails from each affiliated school Recommendation: Pomona – kristina sort jobs based on good fit; or rotates; Peppedine – no school wanted NACELink except for Seaver, so katrina approves. Mention GSBM. Students seeing all jobs may dilute your school’s brand MBA students seeing homebased childcare jobs, or liberal arts students seeing engineering jobs, or alumni seeing entry-level jobs Creative solutions: Screening criteria limit students from applying MSE SS restricts “unqualified” students from viewing jobs
  • Be diligent about entering requests into the extranet. Again, keep a good relationship with your account rep. Think of them like a staff member in your office that works remotely.
  • I’d like to start this chapter of “Strategies to Maintain” with something like, “This is where you can reflect on our own environment and see if this is a good fit for your school. If these things are achieveable at your school, then consider an MSE. If not, all I can say is my first months of marriage have been much easier than my first nine months of MSE”. Come to the table with a mind towards compromise. The system is so customizable, that often times you can reach your goals in creative ways.
  • Bottom Line – Is an MSE for you? Practical questions: Make a list of the things you are NOT willing to compromise; what’s more important to you – broader resources, less control? Or more control, narrower resources? (can we find a better way to say this?  ) Before you start and before you start building – address each school’s long-term goals. Are they compatible? It is helpful, as an MSE and as an individual school, to set a few long-term goals. When you care more comfortable with the system, what kinds of reports would you like to run, how would you like to use the data, what kind of data to collect, who will your users be (students, alumni, prospective students?), what kinds of opportunities will it host (student employment, home based, full-time entry, full-time experienced, internships, graduate assistantships, practicum), is single sign-on in your future, will you move career counseling online or the professional network. Plan to do more combined events? Have each career center compile these goals and then discuss as an MSE. Discuss these goals with your account rep and/or find another school that currently implements one of these plans, so you can create your system to support these long term goals.
  • Transcript of "NACElink Multi School Environment (MSE)"

    1. 1. Free powerpoint template: www.favorideas.com into an MSE Presented by: Katrina Holland, Seaver College (Pepperdine University) Kristina Sanchez, Pomona College (Claremont Colleges) Marrying Presentation for NACELink Symposium
    2. 2. Marrying into a MSE: Agenda <ul><li>Introduction to the Multi-School Environment (MSE) </li></ul><ul><li>Strategies to create an effective MSE </li></ul><ul><li>Strategies to launch an effective MSE </li></ul><ul><li>Strategies to maintain an effective MSE </li></ul>Free powerpoint template: www.favorideas.com K. Sanchez / K. Holland June 2009
    3. 3. What is an MSE? <ul><li>Multi-School Environment (MSE): </li></ul><ul><li>Where multiple schools share identical data points in the NACELink instance, but retain independence in customization and branding to the point that it does not interfere with shared data points. </li></ul>
    4. 4. Why an MSE? <ul><li>Shared jobs </li></ul><ul><li>Shared employers and contacts </li></ul><ul><li>Shared events </li></ul><ul><li>Shared dual-affiliated students </li></ul><ul><li>Potential cost-savings </li></ul>
    5. 5. Basic Terminology <ul><li>Symplicity : Provides the technology for the NACElink system; </li></ul><ul><li>NACElink : The actual name of the product and organization </li></ul><ul><li>Picklist : List of options on a form (i.e. industry, job function) </li></ul><ul><li>Form : Each webpage within your site (i.e. job posting page) </li></ul><ul><li>Flags : A way to keep track of data points unique to your system </li></ul><ul><li>Contact : Individuals, each with a separate account, assigned an employer </li></ul><ul><li>System Setting : There are hundreds of settings that you must set-up. </li></ul><ul><li>Affiliation : The assignment of a manager, contact, and student to a particular school(s). Users may have one or multiple affiliations. </li></ul>
    6. 6. Basic Overview – Shared Items <ul><li>Student / Employer contacts data : all managers can view, though cannot edit, all MSE student data. Only managers with the same school affiliation as the student can edit student data. </li></ul><ul><li>Registration Method: The unique identifier determines the login process and how each student account is registered “distinct” within the system. All schools must have the same unique identifier (i.e. student ID, email address, or Secure Sign-On) </li></ul><ul><li>OCR Schedules & Events : Managers cannot see the events at other schools; they can only see their own; they have to log in as a student to see what is available for all students </li></ul><ul><li>Shared System Settings : Most system settings are unique to your system, however, depending on how closely your students work with students at the other schools, it can be beneficial to make more joint decisions than the ~25 that you’re forced to make together </li></ul><ul><li>Picklists </li></ul>
    7. 7. Basic Overview – Not Shared Items <ul><li>Independence in Customization and Branding : each school has a unique header and footer; system brand; announcements; interface composition; web address, localization, emails </li></ul><ul><li>Flags : These are not shared nor is the relationship management tool or counseling notes; so there is no way to communicate with your MSE schools when you have contacted an employer or student </li></ul><ul><li>Emails : There are over 100 emails that required customization to your specific school. </li></ul><ul><li>Forms : These pages collect information from your users. They are not shared. </li></ul>
    8. 8. Industry Picklist Planner Accounting/Auditing Administrative Services Advertising/Media Aerospace/Defense Agriculture Airlines/Aviation Arts and Entertainment Automotive/Transportation Communication and Media Consumer Products/Distributor Cultural Arts/Museums/Libraries Education/Training/Higher Education Energy/Utilities Engineering Entrepreneurial/Start-Up Environmental Event Production/Planning Executive Search/Third Party Staffing Fashion/Retail Financial Services Government/Politics/Public Policy & Services Healthcare Health Science Hospitality/Food & Beverage Human Resources Information Technology Insurance Law Manufacturing/Merchandising Marketing Medical Devices Mental Health Military Security & Intelligence/Security Non-Profit/Social Services Other Pharmeceuticals/Biotech Private Equity/Venture Capital/Hedge Fund Professional Services/Consulting Promotions Public Relations/Affairs Publishing/Printing Real Estate/Development Recreation/Sports Religious Research Sales Science Technological Serivces Telecommunications Travel/Leisure Web Development/Online Services
    9. 9. Claremont Colleges MSE <ul><li>7 unique schools participating: </li></ul><ul><ul><li>Pomona College, </li></ul></ul><ul><ul><li>Claremont McKenna College, </li></ul></ul><ul><ul><li>Pitzer College, </li></ul></ul><ul><ul><li>Harvey Mudd College, </li></ul></ul><ul><ul><li>Scripps College, </li></ul></ul><ul><ul><li>Claremont Graduate University, </li></ul></ul><ul><ul><li>and Keck Graduate Institute </li></ul></ul><ul><li>All schools have separate career centers </li></ul><ul><li>Students can attend events at other career centers, but do not meet with staff at the other career centers </li></ul><ul><li>Employers can have relationships with one or more of the career centers; many work with multiple career centers, since the schools are similar </li></ul>
    10. 10. Pepperdine University MSE <ul><li>3 unique schools participating: </li></ul><ul><ul><li>Seaver College </li></ul></ul><ul><ul><li>Graduate School of Public Policy </li></ul></ul><ul><ul><li>Graduate School of Education & Psychology </li></ul></ul><ul><ul><li>Graziadio School of Business (Jun 2008 – Nov 2008 only) </li></ul></ul><ul><li>All schools have separate career centers </li></ul><ul><li>Students can attend events at other career centers, but do not meet with staff at the other career centers </li></ul><ul><li>Seaver College host student employment positions and make viewable to graduate students </li></ul>
    11. 11. Strategies to Create: Working Together <ul><li>Weekly meetings, plan for at least 3 hours each meeting </li></ul><ul><li>Involve directors and other key staff </li></ul><ul><li>Elect a Transition Leader </li></ul><ul><ul><li>Create MSE set-up schedule </li></ul></ul><ul><ul><li>Schedule and lead weekly meetings </li></ul></ul><ul><ul><li>Create process for transitioning data into NACELink MSE </li></ul></ul><ul><ul><li>Lead discussions on short term and long term goals </li></ul></ul><ul><li>Schedule trainings with Symplicity account representative </li></ul><ul><li>Challenges: </li></ul><ul><ul><li>Varying degrees of commitment </li></ul></ul><ul><ul><li>Staff buy-in and involvement </li></ul></ul><ul><ul><li>Varying levels of technology and fear </li></ul></ul><ul><ul><li>Timing for the transition </li></ul></ul><ul><ul><li>Very few mentors </li></ul></ul>
    12. 14. Strategies to Create: Logistics <ul><li>Creating your picklists </li></ul><ul><li>Claremont - Divided picklists amongst schools and met to compile and discuss </li></ul><ul><li>Pepperdine – Divided picklists by type and met to compile and discuss </li></ul><ul><li>Challenges </li></ul><ul><ul><li>Deciding on hot topic lists (i.e, majors, position type) </li></ul></ul><ul><ul><li>Coming to consensus </li></ul></ul><ul><ul><li>Mapping NACELink picklists </li></ul></ul><ul><ul><li>Conflicting philosophies </li></ul></ul>
    13. 15. Strategies to Create : Logistics Emails <ul><li>Emails are NOT shared, but impact other schools </li></ul><ul><li>Most emails come from the school the student attends </li></ul><ul><li>Challenges </li></ul><ul><ul><li>No explanation of the functionality of each email </li></ul></ul><ul><ul><li>Schools must set up over 100 emails </li></ul></ul><ul><li>Recommendations </li></ul><ul><ul><li>Use “Send copy to” feature to review function and image of each email </li></ul></ul><ul><ul><li>Define tone, language, greeting and signature for consistency </li></ul></ul><ul><ul><li>Do all at once </li></ul></ul><ul><ul><li>Set guidelines </li></ul></ul>
    14. 16. Strategies to Create : Logistics Forms <ul><li>Forms are NOT shared, but impact other schools; however, there are some benefits to coordinating with the MSE. </li></ul><ul><li>Recommendations </li></ul><ul><ul><li>Decide on data should be jointly collected. </li></ul></ul><ul><ul><li>Custom picklists available for specific forms </li></ul></ul><ul><ul><li>MSE-wide reports </li></ul></ul><ul><ul><li>Garbage in, garbage out </li></ul></ul>
    15. 17. Strategies to Launch: Working Together <ul><ul><li>Individual school responsibilities </li></ul></ul><ul><ul><li>Create a user guide, or use NACElink’s general one; an FAQ page is also helpful </li></ul></ul><ul><ul><li>Train your own career center staff </li></ul></ul><ul><ul><li>Updating the University about the transition </li></ul></ul><ul><ul><ul><li>Market to students/faculty/staff </li></ul></ul></ul><ul><ul><ul><li>Identify stakeholders </li></ul></ul></ul><ul><ul><li>Create a Marketing Campaign </li></ul></ul><ul><ul><ul><li>Require education for users (both students and employers) </li></ul></ul></ul><ul><ul><ul><li>Consistent terminology </li></ul></ul></ul>
    16. 18. Strategies to Launch: Logistics <ul><li>Jobs Sharing </li></ul><ul><li>NACElink network </li></ul><ul><ul><li>MSE system setting </li></ul></ul><ul><ul><li>Approval process </li></ul></ul><ul><li>Challenges </li></ul><ul><li>Multi-school affiliation on a single job </li></ul><ul><ul><li>All students/alumni see all jobs </li></ul></ul><ul><ul><li>A System Setting allows jobs to be viewed only by affiliated school, but this is an MSE decision </li></ul></ul>
    17. 19. Strategies to Launch : Logistics <ul><li>Sources for Assistance </li></ul><ul><li>Symplicity Extranet and Help Line </li></ul><ul><li>Account rep </li></ul><ul><li>Get a NACElink mentor </li></ul><ul><li>Utilize listservs </li></ul><ul><li>Share the responsibilities within your career center </li></ul><ul><li>Other MSE schools </li></ul>
    18. 20. Strategies to Maintain: Working Together <ul><li>Commitment: Schools should not enter a MSE without a lot of thought </li></ul><ul><li>Consideration: Things to consider: </li></ul><ul><ul><li>Image / branding </li></ul></ul><ul><ul><li>Your students </li></ul></ul><ul><ul><li>Your employers </li></ul></ul><ul><ul><li>Your goals </li></ul></ul><ul><li>Communication </li></ul><ul><li>Compromise: The MSE will not have all the options that all schools want </li></ul><ul><li>Collaboration: You get a built-in support network with your other MSEs </li></ul><ul><li>Community: The shared space will bring the separate student bodies, departments, and employers together. </li></ul><ul><li>Charity : Have the right attitude. </li></ul>7 C’s for an MSE
    19. 21. Marrying into an MSE : Is it for you? <ul><li>What are your long-term technology goals? </li></ul><ul><li>What are you long-term career center goals? </li></ul><ul><li>What are your short-term goals? </li></ul><ul><li>What kinds of reports would you like to run and how will you use this data? </li></ul><ul><li>Who will your users be? (students, alumni, parents, prospective students) </li></ul><ul><li>What kinds of special needs do your users have? </li></ul><ul><li>Are you willing to share your employer contacts? </li></ul><ul><li>Would this compete with existing resources? </li></ul><ul><li>How will other schools’ jobs and events affect your school’s image/brand? </li></ul><ul><li>How strongly tied are you to your career center philosophy? </li></ul><ul><li>What kinds of job/opportunities will you host? </li></ul><ul><li>Is single-sign on in your future? </li></ul><ul><li>Which modules do you ultimately plan to use? </li></ul><ul><li>Plan to do combined events? </li></ul><ul><li>“ Broader resources, less control? Or, more control, less resources?” </li></ul>
    20. 22. NACElink Multi-School Environment (MSE) <ul><li>QUESTIONS? </li></ul><ul><li>[email_address] </li></ul><ul><li>[email_address] </li></ul>
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