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SAP BPC Online Training from KMR
 

SAP BPC Online Training from KMR

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SAP BPC Online Training from KMR

SAP BPC Online Training from KMR

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    SAP BPC Online Training from KMR SAP BPC Online Training from KMR Presentation Transcript

    • SAP BPC OVERVIEW BY KMR Software Services http://www.kmrsoft.com Email : info@kmrsoft.com Ph: +91 9966003349 Skype : KMRSS.SAP SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Planning & Budgeting with SAP BPC SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Agenda Introduction of SAP BPC(EPM 10 NW) Fundamentals of BPC BPC Architecture & Administration Reporting in BPC Integration of BW to BPC BPF, Work Status SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • How BPC evolved? In 2004, SAP decided to create a next generation planning solution called Integrated Planning (BW-IP), which would be the successor of BPS. It looked like it would be a strong solution. However impressive , the technical advantages of BW –IP only solved part of the equation; the reality was that many businesses were growing tired of IT departments having to own and maintain planning and consolidation solutions with IT support, not ownership. In 2007 SAP formed a new organization focused on the business user. So a Enterprise Performance Management team was launched under this area to address the needs being expressed by the CFO suite. So EPM team evaluated potential acquisitions that had the desired ease-of-use and simplicity, and discovered them with OutlookSoft. The user environment was native Excel, which Finance users live and breathe by. Members of OutlookSoft and SAP were summoned to SAP headquarters in Walldorf. A business scenario was created and two teams were formed. The first was SAP and included BW experts, ABAP developers, web application development members and finance personnel. In the other corner was the OutlookSoft team made up of a couple finance users with no data warehousing or development skills. The two teams split up and started building their planning applications using the two different solutions, BW-IP and OutlookSoft. After thirty minutes, the OutlookSoft team came back with the completed application; it took SAP team over six hours to build the same application using BW-IP. This sealed the deal within SAP and the acquisition of OutlookSoft gave SAP the best user experience in the industry, planning and Consolidation in one product. The rest is history. SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning Planning : It involves thinking ahead and formulating a set of activities you will execute in future; in other words, it is the process of modeling or projecting future business activities. It is on high level. Budgeting : It is the process of allocating resources once the planning process is approved and accepted by the company’s management. It is on detail level. Forecasting : It deals with the realization of the plan, and is used as a monitoring mechanism to facilitate the success of planning. Business environments do not remain the same – what was planned yesterday may not be same today. It is done during the course of the current budget year with a key objective to provide visibility on the current state of the business in a timely manner so that corrective action can be taken when there is significant difference between the current state of the future and what was planned for during the planning process. SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning “People do not plan to fail, but they fail to Plan”.  The planning, budgeting and forecasting concept is critical to the success of the corporation. Common error is the fact that they didn’t plan enough and didn’t plan proactively.  Its very difficult to plan, budget, or forecast in an accurate, timely and consistent way.  Planning is not like consolidations, where someone else (GAAP or IFRS rules and regulations from the government) is telling you how to do it and when to do it, the consolidation process.  Planning process is done on its own and is somewhat unique to the different industries.  Planning process is the lifeblood of the short-term and long-term revenue stream of a corporation and the overall income/expense process within a corporation. SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning - Planning Horizon The Planning horizon determines the time frame for planning. Planning horizons are divided into Short Term Planning: The planning time frame in short term is usually a year or less. Business use this when it has clear cut goals such as cutting costs, increasing labor productivity by freezing new hires and effectively training the work force. Medium Term Planning: It covers a period of one to three years. Business uses this when it plans to increase market share in a particular segment of the business. Long Term Planning: When the duration of planning exceeds more than three years. Business uses this when there is a long gestation period between initial investment and final realization of sales and profits especially in Manufacturing industries or Infra Structure industries. SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning - Planning Types Operative Planning: It is used for short term and is generally conducted at company’s operational level. It rely on a bottom-up planning approach. Employees at the bottom level of the hierarchy may be a part of the planning process to make it successful. Tactical Planning: It is associated with planning for the medium term and is generally conducted at company’s divisional level. Company’s Mid level management plays a vital role. Strategic Planning: It is associated with the planning for the long term and is generally conducted at the Organizational level. Company’s Management usually plays a major role in this type of planning. SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning - Planning Types SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning - Planning Areas Planning is a generic function applicable to all area of business. Finance:  Liquidity Planning : focuses on planning for maintaining optimal cash flow to be able to run the business. For AR and AP estimation.  Cost Center Planning : is done for operational, non operational, and capital expenditure costs the company will incur at various cost center levels.  Asset Planning : is concerned with the planning for the purchase of new assets and the disposal and maintenance of existing assets, based on the company’s objective.  Profitability Planning : determines profitability by identifying sales revenue and costs that will be incurred in the future. Production: how much to produce and when and where to produce it in order to meet the market/customer demands. Variables such as seasonal behavior, geographic demand are considered when planning for production. Human Resources: This area of planning is especially important in industries that require large numbers of employees and where specialized skills are required for realizing the objectives of the business. Costs associated with it has direct impact on the financial planning. SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning – Common Scenarios for Planning in Business      Gross Profit Margin Planning Profit & Loss and Balance Sheet Planning Investment Planning Labor Planning/HR Planning Sales Planning Considerations in Planning:  Importance  Skills  Internal  Data  Governance  Communication  Monitoring  Planning Method  Participation SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Planning Execution Time Frame SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Integrated Planning SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning What Problem Are We Trying to Solve? The Gap between Execution and Strategy Today, companies struggle to bridge the gap between strategy and execution to optimize their business performance. Strategy disconnected from operations Decisions made without context Strategy / Vision Information locked in storage Execution Misaligned action across organization SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Examples and Typical matters In practice, key issues of the process could be summarized as follows: Strategically disconnected: a great number of companies report have no link or weak link between the strategy and the budgeting process Slow: a large number of organizations have not a single tool supporting the budgeting process and as result completing an annual budget usually takes many days Expensive: the budgeting process requires the collaboration of all departments and the aggregation of all single data Unreliable: management is routinely surprised by the variances between communicated expectations and results SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning Why is there a Gap?  Employees don’t understand how the strategy affects them, and how their decisions impact others.  It’s unclear as to who is accountable for ensuring execution of initiatives, projects, and tasks.  Management systems don’t empower employees to make their own decisions.  There’s no formal mechanism for tactics to influence strategy or to share best practices.  There’s no link between the budgeting process and strategy.  Very often strategy is managed using inadequate tools that require much manual tracking and updating e.g. spreadsheets, powerpoint, word documents, email  Plus … there needs to be Executive Commitment and a culture of performance management SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Concepts of Planning - Solution Alignment and Communication is key SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Fundamentals of BPC Welcome to the “The budgeting process with SAP BPC” course aimed at:  Introducing SAP BPC features and benefits for planning and budgeting cycle management  Pointing out common matters and issues to take into account and clear out whenever you analyze, assess, and design the planning and budgeting cycle  Providing you with consistent guidance as well as hits and tips to roll out an effective budgeting process efficiently empowered by SAP BPC  Sharing experience SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Fundamentals of BPC What this course is not about?  Not a genie with 3 wishes, black art, crystal ball gazing  Not a guide to successful project Management  Not the perfect project approach SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Fundamentals of BPC The budgeting combines historical data and economic trends with the Top Management vision, as a result budgeting is key to establish, keep, and maintain a tight linkage between strategy and operations …Nothing more than:  spending money  knowing what targets need to be met to get a bonus  driving action  influencing behaviors  adjusting direction  beating the competition  creating value more effectively and efficiently EPM Methodology – Where we are… ALIGN Strategy Plan CPM Culture Governance Data Technology Management SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com Process
    • Fundamentals of BPC Implementing a EPM framework enhances management effectiveness and overall performance in a variety of ways:  Improves decision making capabilities  Improves progress by allowing line of sight into operational performance and compliance  Allows management to spot potential problem areas and address them proactively  Enables management to focus on areas requiring their attention and decisions  Facilitates process improvement and provides a common yardstick to measure goal attainment  Potential for business intelligence (BI) capabilities (predictive, forecasting, root cause, etc.)  Provides quick analysis of functional areas  Aligns employee performance with corporate and business unit goals  Enables more collaborative processes  Increases employee awareness of corporate strategy  Reduces costs involved in Management Information1 SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Advantages of SAP BPC tool How SAP BPC can support the budgeting process? SAP Business Planning and Consolidation is a single, unified, Enterprise–wide solution. It represents a web–based, collaborative solution that unifies the business planning and performance management process, and integrates and manages the financial process Provide modeling capability to develop plans and budgets and link to KPI’s/Strategic Plans Created, maintained and run by the business users Unified planning, reporting and consolidation Agile planning process driven by end users Strengths of the tool Fast end users acceptance means immediate time–to–value Microsoft Office provides a familiar user interface SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Budget Process Types Some types of budgeting processes… Top–Down Flexible Blended Zero–based Bottom–Up Rolling Forecasts SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Budget process types Approaches to Budgeting: Top–Down budgeting Works well for organizations with highly inter–related divisions, those in crisis situations, and for budgeting over longer time horizon Pro:  Fewer iterations required, often a better fit with flexible budgeting Cons:  Line managers may feel removed from the process; innovation may be stifled  Most annual budget processes encourage and reward “gaming”  “Stretch numbers” used for target setting are usually unsuitable for resource planning purposes  Overly tight control from the centre may stifle innovation and reduce agility at a local level SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Budget process types Approaches to Budgeting: Bottom–Up budgeting A good fit for diverse organizations that require creative management at the unit level Pro: Increased department–level responsibility and sense of ownership Cons: Can lack control and consistency, may overlook certain corporate objectives and can be time–consuming Too infrequent to provide actionable information Annual performance contracts hard wired to budget targets, make it difficult to respond to unforeseen opportunities or threats Most annual budget processes encourage and reward “gaming” SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Budget process types Approaches to Budgeting: Blended budgeting In practice, most organizations use some manner of blended or “counter–current” budgeting process. All too often, these blended processes combine the time– consuming and costly nature of bottom–up budgeting with the minimal sense of unit–level ownership and lack of innovation that can result from the use of top–down budgeting While often the right answer, organizations need to be particularly vigilant to avoid falling into a “worst of both worlds” scenario SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Budget process types Approaches to Budgeting: Flexible budgeting Flexible budgeting predicts results over a range of possible operational outcomes Segregates controllable from non–controllable expenses at a high–level Uses key drivers and activity bases for predicting performance More effort is involved upfront, but rework is reduced and budgets stay more relevant throughout their useful life SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Budget process types Approaches to Budgeting: Zero–based budgeting With the traditional budgeting techniques, every department must justify only the increases over the previous year’s budget level. With the zero–based budget, every function is reviewed and all expenditures must be approved rather than only the increases. Pros:  More efficient allocation of resources as it is based on the actual company’s needs Identifies and eliminates wasteful and obsolete operations Cons: In a large organization, the volume of forms may be so large that no one person could read it all Time Consuming SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Budget Process Types Approaches to Budgeting: Rolling forecast The most forward–thinking organizations are replacing the annual budget with a rolling forecast. Making this move makes sense for organizations that are:  Empowered at the unit level; line managers have access to actual performance information in near–real time, and have the tools and know–how to translate recent performance information and experience into accurate near to mid–range forecasts  Disciplined at the unit level; keeping the forecast accurate and up to date is an imperative  Managed by a corporate management team comfortable with reduced detail (but presumably higher accuracy) in near and mid– range performance estimates Actual Data + Budget Data SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Project approach The main steps of our operative methodology for managing a BPC project are: Analysis • Understanding the Prototype • Realization, based on organization the identified business business model requirements, of a • Understanding the prototype which takes As–Is of the into consideration all planning and control necessary process data, reports, and • Design of the new processes scenario (To–Be) • Plan and execute workshop aimed to show defined solution Realization • Testing of the application in order to identify potential misalignment • Data loading through automatic systems • Reconciliation of historical data through control reports SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • The tools used for managing SAP BPC Planning Project Fundamentals of BPC - Project approach Analysis Prototype • Business Blueprint • Project Plan • Typical BPF • Reporting package • Test documentation • Technical documentation Step del BPF Modello SAP BPC Budgeting & Reporting process with SAP BPC Dimensioni – AccdetailB (2 di 3) Business process flow Soluzione: la dimensione AccdetailB viene utilizzata secondo lo schema seguente: BPF Budgeting / Pre-closing: Conto Economico Gen Feb 1a Mar Apr Mar Giu Lug Ago Set Ott Nov Measure “Periodic” Per i dati di Conto Economico, viene caricato/elaborato mensilmente il saldo del periodo di riferimento Estimation details Balance Sheet Inizializzazione Stato Patrimoniale Gen Feb Mar Apr Mar Giu Lug Ago Set Ott Nov 3 Dic Check F_APE F_MOV … Per i dati di Stato Patrimoniale, é acquisito a gennaio il saldo di apertura (F_APE) e sono acquisiti mensilmente i movimenti del periodo (F_MOV), secondo i flussi necessari all’elaborazione del Rendiconto Finanziario. Il saldo del periodo è dato dalla somma (F_TOT) F_TOT 4 Logic LEGEND La Measure consente poi di sommare i movimenti del periodo (PERIODIC), sia di CE sia di SP, per determinare in automatico i valori progressivi alla data (YTD) Pagina 38 Report BPF Consolidation flow 5 Input schedule Task 7 Submit/Approval PricewaterhouseCoopers Advisory Page 30 6 Versioning Report Quick Reminder: F_CLO: saldo del periodo di riferimento F_APE: saldo di apertura F_MOV: movimenti del periodo (incrementi / decrementi) F_TOT: somma del saldo del periodo PricewaterhouseCoopers Advisory BPF Reporting flow BPF Budgeting/Pre-closing flow Measure “YTD” Example of deliverables Intercompany Profit & Loss 1b F_CLO 2 Opening Dic Application maintenance Realization STEP 1 - SET-UP Apertura Actual da preclosing Apertura Actual da consuntivo Apertura Budget Inizializzazione Preclosing STEP 2 - PARAMETRI Imposte Aliquote ammortamento Assumption di budget Curve di mensilizzazione CE Curve di mensilizzazione SP Giorni incasso bollette Giorni incasso fatture STEP 3 - ACTUAL Import da SAP R3 Import da SAP R3 con stime Inserimento dati di CE Inserimento dati di SP Inserimento dati di RF Controllo dati Elaborazione dati Report di CE Report di SP STEP 4 - PRECLOSING Inserimento dati di CE Inserimento dati di SP Inserimento dati di RF Controllo dati Elaborazione dati Report di CE Report di SP STEP 5 - BUDGET Inserimento dati di CE Inserimento dati di CE HQ Inserimento dati di SP Inserimento dati di SP HQ Inserimento dati di RF Controllo dati Elaborazione dati Report di CE Report di CE HQ Report di SP Report di SP HQ STEP 6 - OFFICIAL Controllo totale Dashboard Budget Versioning Approvazione dati Report ufficiali % completamento Test To do • Typical Proposal Note 100% 100% 100% 100% 100% Creare scheda per imputazione aliquote ammortamento 100% 100% 100% Creare scheda per imputazione giorni di incasso Creare scheda per imputazione giorni di incasso 100% 100% 100% 100% 90% 100% Verificare correttezza scheda input RF Creare logica 100% 100% 100% 100% 90% 80% Verificare correttezza scheda input RF Creare report Creare logica 100% 100% 100% 100% 100% 100% 90% 80% 100% 100% 100% 100% 100% 100% 100% 100% 80% 100% Verificare correttezza scheda input RF Creare report Definire work status SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Different component of a budget process Both in the analysis / Design phase and after in the implementation phase, we will use Invenio reference model to realize the improvement to the actual budget process in terms of:  a more Efficient and Simple process;  accuracy e accountability (data collection through secure processes managed centrally and delegated to local user/function);  Speed up the process through automatism and closed calendar  Flexibility: realization scenario simulation (market, currency, etc.)  budget/actual coherence for obtaining a compliant variance analysis  Provide the users with an independent vision and real time/quick information Reference Framework Sales Plannig Purchase cost Budget Quantity, Prici ng, Payment Condition, etc. Unit cost, quantity, VAT, payment condition, etc P&L Headcount, FTE, etc Personnel Budget CAPEX Budget Nondirect cost Budget SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Different component of a budget process At the same time, to obtain a financial planning, we will realize: The Budget completeness with the Balance Sheet area Provisional and Actual Cash Flow with the relevant analysis dimensions Reference Framework Sales Plannig Quantity, Pr icing, Payment Condition, e tc. Purchase cost Budget VAT, etc . Unit cost, quantity, VAT, paym ent condition, etc P&L Debts, Credits and Net Financial Position Billings and Encashment Analytic Plan Balance Sheet Headcount, FT E, etc Personnel Budget Cash Flow Tangible and Intangible Assets CAPEX Budget Budget dei Noncosti cost direct indiretti Budget TFR, debiti, PFN Billings and Encashment Analytic Plan SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Fundamentals of BPC - Link between economic/financial planning planning Link between economic/financial planning and operative and operative planning • Technical cubes for simulations Check dashboard Consolidation Level • Mid–Term Consolidation • Key figure • Simulation at Group level Group target check • Common target item for Market Unit Consolview for business Inter–business view MU Consolview BU/MU level Consol View for Entity and for Market Balance Sheet Cash Flow KPI’s Sales Margin Main Dimensions C Profit and Loss Assets Liabilities Financial KPI’s OPEX Depreciation Free Cash Flow Non Financial KPI’s … … … … Business Unit Consolidation C Production (e.g. Power generation, … ) C Production specific OPEX (e.g. Production, maintenance, project execution, material handling, …) CAPEX (e.g. Project, CAPEX, Fixed Assets, IT Projects) Harmonization between business Units / Market Units Group Consolidation Group level C Sales B MU 1 B MU 2      IC&PL Key figures Personnel Margin Interco detail B MU … • Harmonize Key Figures • Same main figures for all Market Units • Reconciliation Sales specific OPEX Financing cash flow (e.g. Increasing Capital stock, Dividends) Working capital Financial KPI (e.g. EBITDA, EBIT, CAPEX, Cost to serve, Cost to acquire) Planning Items (Harmonized Cost Obj and CoA) Market Unit specific dimensions SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com Custom • Market View • Business View • Consolidated View Main Cubes A Specific detail per MU Specific Cubes Operating data capture
    • Link between economic/financial planning and operative planning Economic/Financial Budget • Top–down targets, … • Top–down forecast • Automatic report generation from operational planning data Group level • Technical cubes for simulations Group Consolidation Profit and Loss Balance Sheet Cash Flow KPI’s Group target check C • Common target item for Market Unit Consolview for business Assets Liabilities Financial KPI’s OPEX Depreciation Free Cash Flow Non Financial KPI’s … … … … Business Unit Consolidation C Production Main Cubes C C B A Specific detail per MU IC&PL Key figures Personnel Margin Interco detail (e.g. Production, maintenance, project execution, material handling, …) Sales Sales specific OPEX CAPEX (e.g. Project, CAPEX, Fixed Assets, IT Projects) Working capital (e.g. Increasing Capital stock, Dividends) B MU 2 Financial KPI (e.g. EBITDA, EBIT, CAPEX, Cost to serve, Cost to acquire) B Planning Items (Harmonized Cost Obj and CoA) MU … • Harmonize Key Figures • Same main figures for all Market Units • Reconciliation Operative Budget OperativeBudget Market Unit specific dimensions Custom • Market View • Business View • Consolidated View Production specific OPEX (e.g. Power generation, … ) Financing cash flow MU 1 Specific Cubes Consol View for Entity and for Market      Sales Margin Inter-business view MU Consolview BU/MU level Operating data capture Main Dimensions Check dashboard Harmonization between business Units / Market Units • Mid-Term Consolidation • Key figure • Simulation at Group level Consolidation Level Economic/Financial Budget • Bottom–up plans, sub–plans, … • Bottom–up forecast • Integration between MU and BU plans, though keeping each MU and BU peculiarities SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com
    • Thanks KMR Software Services http://www.kmrsoft.com Email : info@kmrsoft.com Ph: +91 9966003349 Skype : KMRSS.SAP SAP Trainings by KMR Software Services Pvt Ltd. Email : info@kmrsoft.com / kmrss.bpc@gmail.com