MLA Restructuring & Communications


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I gave this presentation at The Library Network's Adult Services program, "Connecting through Better Communication in Libraries" on Sept. 24, 2008.

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  • Thank you for asking me to speak today! I have had several connections with TLN libraries: When I was in library school in the mid 1990s, I was an intern at Southfield Public Library During the early 2000s, I participated in several MiLE committees and got to know a number of people from TLN libraries and my hometown library is the Caroline Kennedy Library in Dearborn Heights It’s my pleasure to be here today to share MLA’s story with you!
  • MLA Restructuring & Communications

    1. 1. Michigan Library Association: Restructuring & Communications The Library Network, Fall 2008 Workshop: “ Connecting Through Better Communication in Libraries”
    2. 2. Overview <ul><li>Communication theory </li></ul><ul><li>MLA restructuring timeline </li></ul><ul><li>MLA strategic governance </li></ul><ul><li>MLA communications </li></ul>
    3. 3. Communication Theory
    4. 4. MLA Restructuring Timeline Jan. 2005 MLA board approved strategic plan March 2006 Members voted to restructure MLA board Aug. 2005 MLA board hired professional Executive Director
    5. 5. MLA Restructuring Timeline July-Oct. 2007 Restructuring Group meetings Sept. 2007 Membership Survey Nov. 2007 Restructuring Report presented to members at MLA Annual Conference Spring 2007 Members voted to freeze board
    6. 6. MLA Restructuring Timeline Jan. 2008 Members voted to approve new bylaws <ul><ul><li>March-Sept. 2008 </li></ul></ul><ul><ul><li>Transitional Leadership Forum (TLF) meetings </li></ul></ul>Oct. 2008 TLF proposal on MLA CoPs to be unveiled at MLA Annual Conference in Kalamazoo <ul><ul><li>To be continued… </li></ul></ul>
    7. 7. MLA Before and After
    8. 8. MLA Strategic Governance <ul><li>At all levels: </li></ul><ul><ul><li>Board </li></ul></ul><ul><ul><li>Committees </li></ul></ul><ul><ul><li>Workgroups </li></ul></ul><ul><ul><li>Staff </li></ul></ul><ul><li>Includes: </li></ul><ul><ul><li>Scanning </li></ul></ul><ul><ul><li>Planning </li></ul></ul><ul><ul><li>Oversight </li></ul></ul><ul><ul><li>Adjusting </li></ul></ul>
    9. 9. MLA Strategic Governance <ul><li>Scanning </li></ul><ul><ul><li>Fall 2007 Membership Survey </li></ul></ul><ul><ul><li>Membership data </li></ul></ul><ul><ul><li>Member feedback </li></ul></ul><ul><ul><ul><li>At programs </li></ul></ul></ul><ul><ul><ul><li>On blog </li></ul></ul></ul><ul><ul><ul><li>At TLF meetings </li></ul></ul></ul><ul><ul><ul><li>From volunteers </li></ul></ul></ul><ul><ul><li>Ongoing, targeted </li></ul></ul>
    10. 10. MLA Strategic Governance <ul><li>Planning </li></ul><ul><ul><li>Use data and feedback </li></ul></ul><ul><ul><ul><li>To set goals </li></ul></ul></ul><ul><ul><ul><li>To set priorities </li></ul></ul></ul><ul><ul><ul><li>To define specific, desired outcomes </li></ul></ul></ul><ul><ul><li>SMART goals </li></ul></ul><ul><ul><li>Mission statement </li></ul></ul><ul><ul><li>Annual business plan </li></ul></ul><ul><ul><li>New strategic plan, 2009 </li></ul></ul>
    11. 11. MLA Strategic Governance <ul><li>Oversight </li></ul><ul><ul><li>Monitor budget </li></ul></ul><ul><ul><li>Monitor progress toward goals </li></ul></ul><ul><ul><li>Accountability </li></ul></ul><ul><li>Adjustment </li></ul><ul><ul><li>TLF is investigating Communities of Practice </li></ul></ul><ul><ul><li>Implementing these will take additional technology, staff and budget resources </li></ul></ul>
    12. 12. MLA Communications <ul><li>During restructuring process </li></ul>
    13. 13. MLA Communications <ul><li>During TLF process </li></ul>
    14. 14. MLA Communications Non-members State legislature Strategic Partners Michigan residents MLA members MLA members
    15. 15. MLA Communications <ul><li>MLA communicating with members </li></ul><ul><ul><li>Emails </li></ul></ul><ul><ul><ul><li>Executive Director’s Update </li></ul></ul></ul><ul><ul><ul><li>Marketing programs and events </li></ul></ul></ul><ul><ul><ul><li>Board messages </li></ul></ul></ul><ul><ul><li>Webpage </li></ul></ul><ul><ul><ul><li>Michigan Libraries </li></ul></ul></ul><ul><ul><ul><li>Restructuring and TLF blogs </li></ul></ul></ul><ul><ul><ul><li>Minutes, documents </li></ul></ul></ul><ul><ul><li>Mailings </li></ul></ul><ul><ul><ul><li>Call for volunteers </li></ul></ul></ul><ul><ul><ul><li>Conference postcards </li></ul></ul></ul><ul><ul><ul><li>Membership renewal </li></ul></ul></ul>
    16. 16. MLA Communications <ul><li>MLA members communicating with MLA </li></ul><ul><ul><li>Fall 2007 membership survey </li></ul></ul><ul><ul><li>Restructuring Workgroup </li></ul></ul><ul><ul><li>Transitional Leadership Forum (TLF) </li></ul></ul><ul><ul><li>Discussion and feedback at programs </li></ul></ul><ul><ul><li>Over 100 volunteers serving on committees and workgroups </li></ul></ul>
    17. 17. MLA Communications <ul><li>MLA members communicating with each other </li></ul><ul><ul><li>Discussion lists </li></ul></ul><ul><ul><li>Programs, events, meetings </li></ul></ul><ul><ul><li>MLA Communities of Practice (CoPs) </li></ul></ul><ul><ul><ul><li>Read more online at </li></ul></ul></ul>
    18. 18. MLA Communications <ul><li>MLA communicating externally </li></ul><ul><ul><li>Non-members </li></ul></ul><ul><ul><li>State Legislature </li></ul></ul><ul><ul><li>Strategic Partners </li></ul></ul><ul><ul><li>Michigan Residents </li></ul></ul>
    19. 19. MLA Annual Conference <ul><li>October 22-24, 2008 </li></ul><ul><li>Kalamazoo, Radisson Plaza Hotel </li></ul><ul><li>“Shaping our Tomorrow” </li></ul><ul><li> </li></ul>
    20. 20. MLA and TLN MLA members TLN members
    21. 21. MLA Communications <ul><li>How would you prefer that MLA communicate with you? </li></ul><ul><li>How would you prefer to communicate with MLA? </li></ul><ul><li>How would you prefer to communicate with other MLA members? With library professionals in Michigan? </li></ul>
    22. 22. Contact information <ul><li>Kathy M. Irwin </li></ul><ul><ul><li>Librarian, University of Michigan-Dearborn </li></ul></ul><ul><ul><li>2008-2009 MLA President </li></ul></ul><ul><ul><li>313-593-5598 </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><li>Michigan Library Association </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>517-394-2774 </li></ul></ul><ul><ul><li>Gretchen Couraud, MLA Executive Director, [email_address] </li></ul></ul>