SHELTER CENTER MEETING 13B

PROGRAM
MANAGEMENT
& DATABASE
SYSTEM
CARE. ACT. SHARE. LIKE CORDAID
CORDAID
CARE. ACT. SHARE. LIKE CORDAID
6 MONTHS WITH CORDAID…
Jan-Willem Wegdam

• Economist, Business Career + 8 years Humanitarian
(RC, War Child, IOM, DRC, no...
COMPLEX PROGRAMS
The trends in our programs

Complex Programs
• Cordaid built in the past > 50,000 shelters
• More and mor...
INTRODUCTION
Drs. Mult. Ing. Kenny Meesters

Background:
• Business Engineering
• Information Management, Strategic Manage...
THE REALITY
Despite all fancy tools….

•Assessment forms for 5.400 family’s
•After program start information is added in E...
THE REALITY
Despite all fancy tools….

•Find all information of one beneficiary
Contracts

Construction

Training

Deliver...
THE REALITY
Despite all fancy tools….

• If a name changes
Contracts

Construction

Training

Deliveries

Reports

Program...
THE CORDAID DATABASE
It is soooooo simple……

Deliveries

Payments

Beneficiaries

Construction

Training

Programs

Contra...
THE CORDAID DATABASE
Suppliers

Finance

Build
Change

It is soooooo simple……

Deliveries

Payments

Beneficiaries

Build
...
THE CORDAID DATABASE
User centered interface design

DEN HAAG 11 APRIL 2013 DATA BV
THE CORDAID DATABASE
User centered interface design

DEN HAAG 11 APRIL 2013 DATA BV
EMBEDDING
Potential != Impact

DEN HAAG 11 APRIL 2013 DATA BV
EMBEDDING
Potential != Impact

DEN HAAG 11 APRIL 2013 DATA BV
TRAINING AND INTERNALIZING

DEN HAAG 11 APRIL 2013 DATA BV
PITFALLS LESSONS LEARNED
Standards are not bliss, stay grounded and user-centered design

• Standards and stands solution ...
PITFALLS LESSONS LEARNED
Standards are not bliss, stay grounded and user-centered design

• Standards and stands solution ...
OPPORTUNITIES
Moving from supporting processes to innovation and strategic objectives

• Flexible, scale and extension:
• ...
CARE. ACT. SHARE. LIKE CORDAID
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Design your own database for in-field program management

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Presentation at the Shetler Center Meeting in Geneva on the lessons learned of in-field database and application design and development.

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Design your own database for in-field program management

  1. 1. SHELTER CENTER MEETING 13B PROGRAM MANAGEMENT & DATABASE SYSTEM CARE. ACT. SHARE. LIKE CORDAID
  2. 2. CORDAID CARE. ACT. SHARE. LIKE CORDAID
  3. 3. 6 MONTHS WITH CORDAID… Jan-Willem Wegdam • Economist, Business Career + 8 years Humanitarian (RC, War Child, IOM, DRC, now Cordaid) • • • • • “Social enterprise” based in The Hague, working in 34 countries 10 thematic Business Units Shelter and settlements is one of focus area’s Mission “Building Flourishing Communities” Transparency has priority “Care Act Share, Like Cordaid”
  4. 4. COMPLEX PROGRAMS The trends in our programs Complex Programs • Cordaid built in the past > 50,000 shelters • More and more Integrated Programs with multiple partners and stakeholders • Program management and reporting becomes complex • In Haiti we developed a solution which we like to share.. • One of our partners: Kenny Meesters
  5. 5. INTRODUCTION Drs. Mult. Ing. Kenny Meesters Background: • Business Engineering • Information Management, Strategic Management Currently: • Researcher at Tilburg University, Netherlands: “Interaction of information (technology) and organizational performance” • Information Management Consultant to UN OCHA • Information Technology Consultant to Cordaid k_meesters kmeesters k.j.m.g.meesters
  6. 6. THE REALITY Despite all fancy tools…. •Assessment forms for 5.400 family’s •After program start information is added in Excel. •More information is added over time •Split over multiple areas and managers Training Deliveries Construction Programs Area 1 Contracts bosses Targets Reports Partners Payments Training Assessments Deliveries Construction Contracts Programs bosses Targets Reports Partners Payments Area 2 Assessments
  7. 7. THE REALITY Despite all fancy tools…. •Find all information of one beneficiary Contracts Construction Training Deliveries Reports Programs Targets Partners bosses Payments Assessments
  8. 8. THE REALITY Despite all fancy tools…. • If a name changes Contracts Construction Training Deliveries Reports Programs Targets Partners bosses Payments Assessments
  9. 9. THE CORDAID DATABASE It is soooooo simple…… Deliveries Payments Beneficiaries Construction Training Programs Contracts Database Area / Zone Reports Progress Bosses Partners
  10. 10. THE CORDAID DATABASE Suppliers Finance Build Change It is soooooo simple…… Deliveries Payments Beneficiaries Build Change Construction Training Programs Contracts Database Area / Zone Reports Progress HQ HQ Bosses Partners
  11. 11. THE CORDAID DATABASE User centered interface design DEN HAAG 11 APRIL 2013 DATA BV
  12. 12. THE CORDAID DATABASE User centered interface design DEN HAAG 11 APRIL 2013 DATA BV
  13. 13. EMBEDDING Potential != Impact DEN HAAG 11 APRIL 2013 DATA BV
  14. 14. EMBEDDING Potential != Impact DEN HAAG 11 APRIL 2013 DATA BV
  15. 15. TRAINING AND INTERNALIZING DEN HAAG 11 APRIL 2013 DATA BV
  16. 16. PITFALLS LESSONS LEARNED Standards are not bliss, stay grounded and user-centered design • Standards and stands solution have a very limited, a different scope of issues • Stay grounded and connected. User centered design • Build from the ground the up • Start simple but have a vision and ambition
  17. 17. PITFALLS LESSONS LEARNED Standards are not bliss, stay grounded and user-centered design • Standards and stands solution have a very limited, a different scope of issues Wisdom • Stay grounded and connected. User centered design • Build from the ground the up • Start simple but have a vision and ambition Knowledge Information Data
  18. 18. OPPORTUNITIES Moving from supporting processes to innovation and strategic objectives • Flexible, scale and extension: • Reporting • Programs • Communication & information: • Partners • Beneficiaries • Cluster • Output / Impact evaluation • Situational awareness DEN HAAG 11 APRIL 2013 DATA BV
  19. 19. CARE. ACT. SHARE. LIKE CORDAID

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