Spsnh 5 ways sp can benefit the pmo

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  • 1. 5 Ways SharePoint can Benefit Your PMO Presented by: Amy Talhouk September 24, 2011
  • 2. About KMA• Founded 1995 – 30 employees – 4 partners, including 2 co-founders• Roots in academia • MIT, Harvard, BU• Principal lines of business: • Professional Services – SharePoint Consulting – SharePoint Managed Services – Custom Application Development • Software Product – Mekko Graphics advanced charting software• We’ve completed 90+ Projects in the past year!
  • 3. About Me • KMA Manager focused on Project Management, Business Analysis and building our PMO • Boston University School of Management • BA in Finance • Masters in Management Information Systems • 15 year IT Professional focused in Financial Services Software Development and Consulting • Supported and promoted SharePoint and Project Server in various capacities since 2004 (3) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 4. And most importantly, I am the mother of twins…. Adam and Abby Now Adam and Abby Then (4) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. 4
  • 5. Agenda• Why should we care?• Six stage maturity model relative to 2010• Leveraging SharePoint 2010s project dashboards and governance.• Questions & Answers (5) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 6. Why should we care?• Because we all need some help! – Management • Process can’t grow to accommodate more demand • No history of what issues we can learn from • No common understanding of project constraints (resource, time, cost) – PM’s • Too many projects • Different audiences needing different information • Don’t know what people are working on, what we can deliver and when • No two project plans look alike • Every estimate is different – Team Members • Regenerating the same data over and over manually (email a spreadsheet around) • Don’t know what to work on next
  • 7. Six Stage Maturity Model Portfolio Management • Formalized project Planning • Financial approval management of • Detailed Resource • Standardized planning, capacity, maintenance of project activity Collaboration across multiple and optimized project plans, tasks, • Web-based resources and projects forecasting collaboration for schedules • Centralized issue Tracking project teams on and status reporting tasks and • Simple tracking documents systems to define list of active None projects, shared folder for • No systems documents or process, no control over what projects are activehttp://blogs.kma-llc.net/microknowledge/2009/08/project-management-evolution-and-microsoft-sharepoint-solutions.html (7) #kmasp2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 8. SharePoint Coverage Across the Maturity ModelStage Activities GovernanceNone • No systems or process, no control over what • None projects are activeTracking • Simple tracking systems • SharePoint List • SharePoint DocumentCollaboration • Web-based collaboration for project teams • SharePoint Team Site on tasks and documentsPlanning • Standardized maintenance of project plans, • MS Project 2010 tasks, resources and schedules • SharePoint Team SiteManagement • Financial management of project activity • MS Project 2010 across multiple projects • SharePoint Team site • Centralized issue and status reporting • Custom DashboardPortfolio • Formalized project approval • MS Project Server 2010 • Detailed Resource planning, capacity, and • SharePoint 2010 optimized forecasting (8) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 9. Project Maturity Level - Tracking• Simple tracking systems • SharePoint List • SharePoint Document Library (9) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 10. Project Maturity Level - Collaboration• Web-based collaboration for project teams – SharePoint Teamsite (10) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 11. Project Maturity Level - Planning• Standardized maintenance of project plans, tasks, resources and schedules – MS Project 2010 – SharePoint Team Site (11) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 12. Project Maturity Level - Management• Financial management of project activity across multiple projects• Centralized issue and status reporting – MS Project 2010 – SharePoint Team site – Custom Dashboard (12) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 13. Questions and Answers (13) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  • 14. Resources - General• From Microsoft: – EPM: http://www.microsoft.com/project – SharePoint 2010 site: http://sharepoint.microsoft.com – SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx – Project Blog: http://blogs.msdn.com/project – Microsoft SharePoint Conference 2011, Anaheim CA – October 2 – 5• From KMA (www.kma-llc.net) – Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.) – White papers, blogs, presentations, news, and events – Chris McNulty @KMWorld DC October 2011• User Community – BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each month
  • 15. Thanks to our sponsors Platinum Gold Silver Raffle