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5 Ways SharePoint can Benefit         Your PMO       Presented by: Amy Talhouk          September 24, 2011
About KMA• Founded 1995   – 30 employees   – 4 partners, including 2 co-founders• Roots in academia   • MIT, Harvard, BU• ...
About Me                     • KMA Manager focused on Project Management,                       Business Analysis and buil...
And most importantly,                     I am the mother of twins….                                                      ...
Agenda• Why should we care?• Six stage maturity model relative to 2010• Leveraging SharePoint 2010s project  dashboards an...
Why should we care?• Because we all need some help!  – Management      • Process can’t grow to accommodate more demand    ...
Six Stage Maturity Model                                                                                                  ...
SharePoint Coverage                     Across the Maturity ModelStage                Activities                          ...
Project Maturity Level - Tracking• Simple tracking systems       • SharePoint List       • SharePoint Document Library    ...
Project Maturity Level - Collaboration• Web-based collaboration for project teams        – SharePoint Teamsite            ...
Project Maturity Level - Planning• Standardized maintenance of project plans,  tasks, resources and schedules        – MS ...
Project Maturity Level - Management• Financial management of project activity  across multiple projects• Centralized issue...
Questions and Answers                                                         (13)        #kmasp2010Twitter hashtag:      ...
Resources - General• From Microsoft:     –   EPM: http://www.microsoft.com/project     –   SharePoint 2010 site: http://sh...
Thanks to our sponsors        Platinum         Gold         Silver         Raffle
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SharePoint Saturday NH: 5 ways SharePoint can Benefit the PMO

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KMA's Amy Talkhouk presented at SharePoint Saturday NH (SPSNH) - 5 Ways SharePoint can benefit your PMO

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Transcript of "SharePoint Saturday NH: 5 ways SharePoint can Benefit the PMO"

  1. 1. 5 Ways SharePoint can Benefit Your PMO Presented by: Amy Talhouk September 24, 2011
  2. 2. About KMA• Founded 1995 – 30 employees – 4 partners, including 2 co-founders• Roots in academia • MIT, Harvard, BU• Principal lines of business: • Professional Services – SharePoint Consulting – SharePoint Managed Services – Custom Application Development • Software Product – Mekko Graphics advanced charting software• We’ve completed 90+ Projects in the past year!
  3. 3. About Me • KMA Manager focused on Project Management, Business Analysis and building our PMO • Boston University School of Management • BA in Finance • Masters in Management Information Systems • 15 year IT Professional focused in Financial Services Software Development and Consulting • Supported and promoted SharePoint and Project Server in various capacities since 2004 (3) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  4. 4. And most importantly, I am the mother of twins…. Adam and Abby Now Adam and Abby Then (4) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. 4
  5. 5. Agenda• Why should we care?• Six stage maturity model relative to 2010• Leveraging SharePoint 2010s project dashboards and governance.• Questions & Answers (5) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  6. 6. Why should we care?• Because we all need some help! – Management • Process can’t grow to accommodate more demand • No history of what issues we can learn from • No common understanding of project constraints (resource, time, cost) – PM’s • Too many projects • Different audiences needing different information • Don’t know what people are working on, what we can deliver and when • No two project plans look alike • Every estimate is different – Team Members • Regenerating the same data over and over manually (email a spreadsheet around) • Don’t know what to work on next
  7. 7. Six Stage Maturity Model Portfolio Management • Formalized project Planning • Financial approval management of • Detailed Resource • Standardized planning, capacity, maintenance of project activity Collaboration across multiple and optimized project plans, tasks, • Web-based resources and projects forecasting collaboration for schedules • Centralized issue Tracking project teams on and status reporting tasks and • Simple tracking documents systems to define list of active None projects, shared folder for • No systems documents or process, no control over what projects are activehttp://blogs.kma-llc.net/microknowledge/2009/08/project-management-evolution-and-microsoft-sharepoint-solutions.html (7) #kmasp2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  8. 8. SharePoint Coverage Across the Maturity ModelStage Activities GovernanceNone • No systems or process, no control over what • None projects are activeTracking • Simple tracking systems • SharePoint List • SharePoint DocumentCollaboration • Web-based collaboration for project teams • SharePoint Team Site on tasks and documentsPlanning • Standardized maintenance of project plans, • MS Project 2010 tasks, resources and schedules • SharePoint Team SiteManagement • Financial management of project activity • MS Project 2010 across multiple projects • SharePoint Team site • Centralized issue and status reporting • Custom DashboardPortfolio • Formalized project approval • MS Project Server 2010 • Detailed Resource planning, capacity, and • SharePoint 2010 optimized forecasting (8) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  9. 9. Project Maturity Level - Tracking• Simple tracking systems • SharePoint List • SharePoint Document Library (9) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  10. 10. Project Maturity Level - Collaboration• Web-based collaboration for project teams – SharePoint Teamsite (10) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  11. 11. Project Maturity Level - Planning• Standardized maintenance of project plans, tasks, resources and schedules – MS Project 2010 – SharePoint Team Site (11) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  12. 12. Project Maturity Level - Management• Financial management of project activity across multiple projects• Centralized issue and status reporting – MS Project 2010 – SharePoint Team site – Custom Dashboard (12) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  13. 13. Questions and Answers (13) #kmasp2010Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
  14. 14. Resources - General• From Microsoft: – EPM: http://www.microsoft.com/project – SharePoint 2010 site: http://sharepoint.microsoft.com – SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx – Project Blog: http://blogs.msdn.com/project – Microsoft SharePoint Conference 2011, Anaheim CA – October 2 – 5• From KMA (www.kma-llc.net) – Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.) – White papers, blogs, presentations, news, and events – Chris McNulty @KMWorld DC October 2011• User Community – BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each month
  15. 15. Thanks to our sponsors Platinum Gold Silver Raffle
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