Paper: Friend or Foe?  The Role of Paper in Collaborative Situations Kristian Lopez
What Are Collaborative Situations? <ul><li>Occurs when groups of people work together on a project, or for a common goal <...
Some Uses of Paper <ul><li>Coordinate activities when people work side-by-side </li></ul><ul><li>Meetings </li></ul><ul><l...
What Do the Numbers Say? <ul><li>Out of a sample of 25 International Monetary Fund (IMF) employees, 51% completed work pro...
Knowledge Work – Practical Collaboration
Ways In Which Paper Supports Knowledge Work <ul><li>Authoring Work </li></ul><ul><ul><li>Paper is used for reference and d...
Paper Usage in Revision Alone vs. Collaborative Settings Harper, Richard H.R. and Sellen, Abigail J.,  The Myth of the Pap...
Sharing and Archiving of Organizational Information <ul><li>Document Management System (DMS) </li></ul><ul><li>Preservatio...
To Keep Or Not to Keep? <ul><li>Shared paper archives (i.e. filing cabinet, drawers, etc.) are purged into five categories...
Keeping Paper Close at Hand… Harper, Richard H.R. and Sellen, Abigail J.,  The Myth of the Paperless Office . Cambridge: M...
When Good PDF’s Go Bad… <ul><li>Hot Files </li></ul><ul><li>Warm Files </li></ul><ul><li>Cold Files </li></ul><ul><li>Movi...
Revelations… <ul><li>For the candy company case study, a DMS is more suitable as an archiving tool </li></ul><ul><ul><li>W...
Works Cited <ul><li>The Printer Works </li></ul><ul><li>http://www.printers-works.com/Top-LaserJet-Parts-PrinterWorks/LJ-1...
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Paper: Friend or Foe? The Role of Paper in Collaborative Situations

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This presentation highlights some of the challenges in working within a “paperless” environment, and advantages to using paper in situations with heavy collaboration. Delivered in 2006, it is an interesting parallel to the increased role that wikis now have as paperless collaborative conduits. (2006)

Published in: Education, Business, Technology
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Paper: Friend or Foe? The Role of Paper in Collaborative Situations

  1. 1. Paper: Friend or Foe? The Role of Paper in Collaborative Situations Kristian Lopez
  2. 2. What Are Collaborative Situations? <ul><li>Occurs when groups of people work together on a project, or for a common goal </li></ul><ul><ul><li>Meetings </li></ul></ul><ul><ul><li>Groups </li></ul></ul><ul><ul><li>Committees </li></ul></ul><ul><ul><li>Offices </li></ul></ul><ul><ul><li>Workplace </li></ul></ul>
  3. 3. Some Uses of Paper <ul><li>Coordinate activities when people work side-by-side </li></ul><ul><li>Meetings </li></ul><ul><li>Discussions </li></ul><ul><li>Knowledge sharing </li></ul><ul><li>Policy </li></ul><ul><li>Revision </li></ul>
  4. 4. What Do the Numbers Say? <ul><li>Out of a sample of 25 International Monetary Fund (IMF) employees, 51% completed work processes involving strictly paper </li></ul>Harper, Richard H.R. and Sellen, Abigail J., The Myth of the Paperless Office . Cambridge: MIT Press, 2002
  5. 5. Knowledge Work – Practical Collaboration
  6. 6. Ways In Which Paper Supports Knowledge Work <ul><li>Authoring Work </li></ul><ul><ul><li>Paper is used for reference and drafting </li></ul></ul><ul><li>Document Review </li></ul><ul><li>Planning and Outlining </li></ul><ul><li>Collaborative critique of hard copy </li></ul><ul><li>Sharing </li></ul>
  7. 7. Paper Usage in Revision Alone vs. Collaborative Settings Harper, Richard H.R. and Sellen, Abigail J., The Myth of the Paperless Office . Cambridge: MIT Press, 2002
  8. 8. Sharing and Archiving of Organizational Information <ul><li>Document Management System (DMS) </li></ul><ul><li>Preservation of Documentation </li></ul><ul><ul><li>When John leaves the company, so do his notes. </li></ul></ul><ul><li>Efficiency </li></ul><ul><li>Maximize Usage and Sharing </li></ul><ul><li>Save Space and Time </li></ul>
  9. 9. To Keep Or Not to Keep? <ul><li>Shared paper archives (i.e. filing cabinet, drawers, etc.) are purged into five categories </li></ul><ul><ul><li>Scan into the DMS </li></ul></ul><ul><ul><li>Keep as paper at one’s desk </li></ul></ul><ul><ul><li>Keep as paper in on-site shared storage </li></ul></ul><ul><ul><li>Keep as paper in off-site storage facilities </li></ul></ul><ul><ul><li>Discard </li></ul></ul>
  10. 10. Keeping Paper Close at Hand… Harper, Richard H.R. and Sellen, Abigail J., The Myth of the Paperless Office . Cambridge: MIT Press, 2002
  11. 11. When Good PDF’s Go Bad… <ul><li>Hot Files </li></ul><ul><li>Warm Files </li></ul><ul><li>Cold Files </li></ul><ul><li>Moving paper files to an electronic DMS presents use challenges: </li></ul><ul><ul><li>When meeting with constituencies, a paper file and its contents could be easily transported and reviewed. </li></ul></ul><ul><ul><li>Notes are easily made on paper files and can lend insights to the next user </li></ul></ul><ul><ul><li>Quick source of constituent specific info </li></ul></ul><ul><ul><li>Visible paper trail </li></ul></ul>
  12. 12. Revelations… <ul><li>For the candy company case study, a DMS is more suitable as an archiving tool </li></ul><ul><ul><li>Wide-spread use of the DMS does not foster collaboration </li></ul></ul><ul><ul><li>Changes the way the company does business </li></ul></ul>
  13. 13. Works Cited <ul><li>The Printer Works </li></ul><ul><li>http://www.printers-works.com/Top-LaserJet-Parts-PrinterWorks/LJ-1000-Printer-Parts.html </li></ul><ul><li>Despair.com </li></ul><ul><ul><li>http://www.despair.com </li></ul></ul><ul><li>Harper, Richard H.R. and Sellen, Abigail J., The Myth of the Paperless Office . Cambridge: MIT Press, 2002 </li></ul>

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