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  • 1. Chapter 9
    Finalizing a Presentation
  • 2. What’s Inside and on the CD?
    In this chapter, you’ll learn how to:
    Use different views included with PowerPoint
    Use formatting techniques
    Add animation and other visual effects
    Print presentation script
    Print handouts
    Save presentations as a movie
    Use an overhead projector
    2
    Practical Microsoft Office 2010
  • 3. How do I use the Normal view?
    PowerPoint provides different views to build, modify, and display your presentations.
    Change views by clicking the buttons at the bottom of the PowerPoint window.
    In Normal view, you can work in any of the three panes:
    Slide pane
    Notes pane
    Outline/slides tab pane
    3
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  • 4. How do I use the Normal view?
    Normal view is convenient for building the basic structure of your presentation.
    Use the Outline tab for an overview of the text on all of your slides.
    The Outline tab is also useful for revising and rearranging the contents.
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  • 5. How do I use the Normal view?
    Use the Increase List Level button to indent a bullet.
    Use the Decrease List Level button to return a bullet to its previous level.
    Use the Slide tab to add graphics or visual effects to one slide at a time.
    5
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  • 6. How do I use the Normal view?
    You can navigate to other slides by clicking the slide icons.
    You can also use the scroll bar on the right side of the window to navigate to other slides.
    6
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  • 7. How do I use the Normal view?
    7
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  • 8. How do I use the Slide Sorter view?
    The Slide Sorter view gives you miniaturized versions of your slides
    You can delete slides, hide slides, and duplicate slides
    Slide Sorter view is especially useful for rearranging slides
    8
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  • 9. How do I use the Slide Sorter view?
    To use the drag-and-drop method to move a slide:
    select slide
    drag it to new location
    a vertical line shows you proposed position before releasing mouse button
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  • 10. How do I use the Slide Sorter view?
    To delete a slide:
    Right-click slide
    Click Delete Slide
    Or delete slide by:
    Selecting it
    Pressing Delete key on keyboard
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  • 11. How do I use the Slide Sorter view?
    To duplicate slide:
    Use Copy and Paste buttons on PowerPoint’s Home tab
    Or right-click slide
    Select from shortcut menu’s Copy and Paste options
    Or use Duplicate Selected Slides option from New Slide button on the Home tab
    11
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  • 12. How do I use the Slide Sorter view?
    You can hide a slide so it won't show during presentation
    right-click slide in Slide Sorter or Normal view
    click Hide Slide on shortcut menu
    repeat process to make slide visible again
    This technique is handy if you need to shorten your presentation.
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  • 13. How do I use the Slide Sorter view?
    13
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  • 14. How do I add transitions?
    A transition is an effect that determines how one slide replaces the previous slide.
    Transitions include:
    Fades
    Wipes
    Other effects
    Also select sound effects
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  • 15. How do I add transitions?
    If no transition is specified, the new slide replaces the current slide all at once.
    The overuse of transitions can take attention away from the content of your presentation.
    Animation icon indicates applied transition
    See icon in Slides tab (Normal View) or Slide Sorter View
    Click icon any time you want to see transition
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  • 16. How do I add transitions?
    To change a transition by selecting slide, then:
    Clicking the Transitions tab
    Selecting a different transition from the Transition to This Slide group
    16
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  • 17. How do I add transitions?
    In Slide Show View, presentation advances when mouse or key is pressed
    To advance slides automatically:
    Click Aftercheck box in Timing group on the Transitions tab
    use spin box to set amount of time to delay transition to next slide
    Time is displayed as mm:ss (minutes:seconds)
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  • 18. How do I add transitions?
    18
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  • 19. How do I format text on a slide?
    For font options:
    select the text
    click Font Dialog Box Launcher in the Font group on the Home tab
    Select the desired font, font style, size, color, and effect
    Click the OK button
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  • 20. How do I format text on a slide?
    Use large font size if presentation will be given in large room.
    In well lit room, use dark font color and light background color.
    In dark room, use dark background with light font colors.
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  • 21. How do I format text on a slide?
    The Slide Master is a template you can modify to create a consistent look to your presentation.
    For example:
    Click the View tab
    Click Slide Master from the Master Views group
    Select the text styles and modify them
    Click the Close Master View button
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  • 22. How do I format text on a slide?
    22
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  • 23. How do I add animation effects to a bulleted list?
    The Animations tab provides options for adding animation and sound to items on a slide.
    Animation effects draw attention to bullets as they appear on a slide
    For example, each bulleted item can "fly" in from the side when you click the left mouse button
    Sound can also accompany slide
    23
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  • 24. How do I add animation effects to a bulleted list?
    Animation effects can be added to:
    Text
    Graphics
    Charts
    Tables
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  • 25. How do I add animation effects to a bulleted list?
    Test an effect by clicking the Play Animations icon next to the slide
    You can also select the slide and then switch to Slide Show view
    25
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  • 26. How do I add animation effects to a bulleted list?
    Use After animation option to indicate whether object should change to different color or disappear after animation
    Use sounds sparingly – they can become distracting after a while
    Make sure presentation equipment contains sound system adequate for audience
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  • 27. How do I add animation effects to a bulleted list?
    27
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  • 28. How do I check spelling in a presentation?
    PowerPoint's spelling checker is similar to Word’s
    Inline spell checker indicates possible error with wavy red line
    Right-click marked word to view correctly spelled alternatives
    28
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  • 29. How do I check spelling in a presentation?
    Use Spelling button on Review tab to spell check entire presentation
    Wavy lines do not appear when you view presentation
    Always check spelling before final version is saved
    29
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  • 30. How do I check spelling in a presentation?
    PowerPoint does not include grammar checker, so proofread the presentation
    Automatically correct common typing errors:
    Click File tab, then Options button
    Click Proofing tab
    Click AutoCorrect Options button
    Select options from dialog box
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  • 31. How do I check spelling in a presentation?
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  • 32. How do I add and print speaker notes?
    Prepare and print speaker notes to help remember what to say about each slide
    Speaker notes can be printed or viewed on the computer you use
    Speaker notes are not projected to the audience
    Don't include exact text that appears on slide in speaker notes.
    Use speaker notes for additional comments you want to make.
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  • 33. How do I add and print speaker notes?
    To print speaker notes:
    click File Tab
    click Print
    select Notes Pages in the Settings section
    click Print
    Each slide and its notes will be printed on a page
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  • 34. How do I add and print speaker notes?
    Use Presenter View to show your speaker notes on the computer screen
    Windows has to be configured to support two monitors
    One used to display slide with notes
    One used to project slides without notes
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  • 35. How do I add and print speaker notes?
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  • 36. How do I print handouts?
    Handouts help audience to remember content of presentation
    If presentation is brief, print two or three slides per page for handouts
    Two-slide layout prints each slide on one-half of page
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  • 37. How do I print handouts?
    Three-slide layout prints blank lines to right of each slide - this allows audience to write notes
    You can print four to nine slides per page to save paper
    Horizontal order prints multiple slides across page
    Vertical order prints the slides down the page
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  • 38. How do I print handouts?
    Handouts can be printed in black and white or color
    Select Pure Black and White option to convert colors to most readable grayscales for black and white printer
    The Frame slides option draws black line around each slide
    Select Outline View in Settings to print text-only version
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  • 39. How do I print handouts?
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  • 40. How can I distribute my presentations?
    Several alternative ways to deliver a presentation:
    Output slides as overhead transparencies
    Print slides on paper as distribute as handouts
    Convert to PDF format to be view on any computer
    Adobe Reader required
    Can be displayed using PowerPoint Viewer
    Can be packaged on a CD with Viewer to distribute
    Save the presentation as a video and post on web
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  • 41. How can I distribute my presentations?
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