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Chapter.01

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  • 1. Chapter 1<br />Getting Started with Application Software<br />
  • 2. What’s Inside and on the CD?<br />In this chapter, you will:<br />Look at common features found in most Windows applications<br />Gain a foundation for working with Word, Excel, PowerPoint, and Access<br />Discover this material also applies to working with a browser and e-mail<br />2<br />Practical Microsoft Office 2010<br />
  • 3. How do I start and exit Windows applications? <br />Before you start<br />Computer should be on <br />Start button should be displayed at bottom of screen<br />Close all programs<br />When you are finished using, to free up memory<br />Before initiating shut down procedures<br />3<br />Practical Microsoft Office 2010<br />
  • 4. How do I start and exit Windows applications?<br />4<br />Practical Microsoft Office 2010<br />
  • 5. How do I start and exit Windows applications?<br />When you install a new program<br />It is added to All Programs menu<br />To start, click its name <br />Start menu options<br />symbol represents multiple programs <br />When you click one of the folders, a list is displayed<br />Double-Click program you want to start<br />5<br />Practical Microsoft Office 2010<br />
  • 6. How do I start and exit Windows applications?<br />Some programs are represented by an icon on Windows desktop as well<br />Double-click to use these icons<br />To close a program<br /> click Close button<br />6<br />Practical Microsoft Office 2010<br />
  • 7. What are the components of an application window?<br />An open program is displayed in rectangular application window on the Windows desktop<br />Title bar displays:<br />Name of program<br />Name of open file<br />Minimize, Maximize, and Close buttons<br />When window maximized, button changes to Restore button<br />7<br />Practical Microsoft Office 2010<br />
  • 8. What are the components of an application window?<br />Status bar contains information about current condition of program<br />Currentpagenumber<br />Zoom level<br />Web page address<br />Side scroll bar moves text or graphic up or down window<br />Horizontal scroll bar scrolls documents from side to side<br />8<br />Practical Microsoft Office 2010<br />
  • 9. What are the components of an application window?<br />9<br />Practical Microsoft Office 2010<br />
  • 10. How do I switch between application windows?<br />Open application windows are represented by buttons on taskbar<br />Clicking one of these buttons brings it to front of desktop<br />An active program is indicated by a distinctly colored taskbar button<br />10<br />Practical Microsoft Office 2010<br />
  • 11. How do I switch between application windows? Cont’d.<br />Click any visible part of hidden window to make it active<br />If window is minimized, click program button on taskbar to restore it<br />When multiple data files are open in a single program such as MS Word, hover the mouse pointer over the taskbar button to see preview of file<br />11<br />Practical Microsoft Office 2010<br />
  • 12. How do I switch between application windows?<br />12<br />Practical Microsoft Office 2010<br />
  • 13. How do menus and toolbars work?<br />Most applications include menu bar<br />Typically, a menu bar provides access to all features of program<br />Toolbars are typically displayed below menu bar and contain several buttons<br />13<br />Practical Microsoft Office 2010<br />
  • 14. How do menus and toolbars work?<br />You can browse through menu items to find all features of program<br />To close menu, click menu title or press Esc<br />For fast menu access, hold Alt key and press underlined letter<br />Keyboard Shortcut<br />14<br />Practical Microsoft Office 2010<br />
  • 15. How do menus and toolbars work?<br />15<br />Practical Microsoft Office 2010<br />
  • 16. How does the ribbon work?<br />In Microsoft Office 2010, the ribbon replaces the menu bar and toolbars<br />Divided into a hierarchy consisting of tabs, groups, and commands<br />Tabs are divided into groups<br />Groups contain commands<br />16<br />Practical Microsoft Office 2010<br />
  • 17. How does the ribbon work?<br />The Quick Access toolbar contains commands that you use regularly<br />Contextual tabs contain formatting options for an object and appear when an object is selected<br />Dialog boxes can be opened from the Dialog Box Launcher in the lower-right corner of a group<br />17<br />Practical Microsoft Office 2010<br />
  • 18. How does the ribbon work?<br />18<br />Practical Microsoft Office 2010<br />
  • 19. How do I open a file?<br />Data is stored in files on hard disks, CDs, DVDs, USB flash drives, and other storage media<br />Files are referred to in different ways, e.g.:<br />A Microsoft Word file is called a document, while a PowerPoint file is called a presentation<br />19<br />Practical Microsoft Office 2010<br />
  • 20. How do I open a file? Cont’d.<br />There are several ways to open file:<br />Use the application’s jump list from the Start menu<br />Double-click file shortcut icon if one exists on windows desktop<br />Double-click file name from within Windows Explorer<br />Use Open dialog box provided by application<br />20<br />Practical Microsoft Office 2010<br />
  • 21. How do I open a file? Cont’d.<br />21<br />Practical Microsoft Office 2010<br />
  • 22. What if a file doesn’t open?<br />Common file problems include:<br />Storage device not available<br />File not saved<br />File stored in the wrong folder<br />File moved<br />File is corrupted<br />Incompatible file type<br />Wrong association<br />File has the wrong extension<br />Product or version incompatibility<br />22<br />Practical Microsoft Office 2010<br />
  • 23. How do I save a file?<br />When you first save a file, you must name it<br />The file extension is separated from file name by (.) period. Windows will automatically add appropriate extension <br />File name extension is associated with particular file format<br />Clicking save button automatically stores a file using original name, drive, and folder<br />Use Save As when you want to change a file’s name or its location<br />23<br />Practical Microsoft Office 2010<br />
  • 24. How do I save a file?<br />24<br />Practical Microsoft Office 2010<br />
  • 25. How do I save a file?<br />25<br />Practical Microsoft Office 2010<br />
  • 26. How do I change the settings for an application?<br />Most application software is preconfigured with a set of application defaults<br />Most software allows you to modify application defaults<br />Look for Options or Preferences on the File or Tools menu<br />26<br />Practical Microsoft Office 2010<br />
  • 27. How do I change the settings for an application?<br />Microsoft Office applications default to your personal libraries and folders<br />Don’t assume that the autosave feature is activated as your application default<br />Be conservative when you change application defaults<br />27<br />Practical Microsoft Office 2010<br />
  • 28. How do I change the settings for an application?<br />28<br />Practical Microsoft Office 2010<br />
  • 29. How do I access help for an application?<br />Access help from variety of sources<br />On-Screen Help<br />Printed users manuals<br />Readme files on a CD<br />Third-Party reference books<br />Access electronic user manual for Office modules by clicking the Help button or pressing F1<br />Check on-line user groups or publisher’s Web sites<br />Use a search engine such as Google to get help<br />29<br />Practical Microsoft Office 2010<br />
  • 30. How do I access help for an application?<br />30<br />Practical Microsoft Office 2010<br />
  • 31. How do I access help for an application?<br />31<br />Practical Microsoft Office 2010<br />

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