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Time Management Power Point Presentation
 

Time Management Power Point Presentation

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    Time Management Power Point Presentation Time Management Power Point Presentation Presentation Transcript

    • Time Management
    • Time management
      “a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals.”
      http://en.wikipedia.org/wiki/Time_management
    • Why Should I manage my Time?
      Time is one of the most critical resources in any project.
      Good planning spreads the necessary work over a reasonable period of time. This allows everyone to work at a consistent, sustainable pace.
      While it does take time to plan ahead, the time saved more than make up for it.
    • Effects of Poor Time Management
      Decreased employee morale
      Lower employee productivity
      Higher turnover
      Why do you think these three things are effected by time management?
    • Decreased Employee Morale
      Employees do not like working for managers that do not know how to manage their time. When managers react without first planning, the employees see this as a weakness in management skills.
    • Lower Employee Productivity
      With low morale and a lack of trust in their supervisor/manager, employees tend to perform less than usual.
    • High Turnover
      As morale gets lower and productivity declines, employees lose interest/desire to work for the manager/company.
      This cost companies a lot of money to consistently train new employees.
    • Timelines
      PERT Charts
      Gantt Charts
      Tools to manage your Time
    • Timelines
      A clean and concise visual representation of a series of events. It helps you arrange large chunks of time and see the overall plan easily.
    • Timeline
      Linear: http://www.lkwdpl.org/study/timeline/
      A linear timeline shows a picture of events as they occurred in a certain period of time. Use a linear timeline for one subject and time frame.  A linear timeline can be written horizontally or vertically, for example:
    • Timeline
      Comparative: http://www.lkwdpl.org/study/timeline/
      A comparative timeline shows two or more subject areas which occurred at the same time; it shows readers the "big picture." A comparative timeline might compare historical events in two or more countries or compare two or more subjects like music and theater. A comparative timeline could look like this:
    • PERT Charts
      The Program (or Project) Evaluation and Review Technique, commonly abbreviated PERT, is a model for project management designed to analyze and represent the tasks involved in completing a given project.
      (http://en.wikipedia.org/wiki/Pert_chart)
    • PERT Chart
      developed primarily to simplify the planning and scheduling of large and complex projects. It was able to incorporate uncertainty by making it possible to schedule a project while not knowing precisely the details and durations of all the activities. It is more of an event-oriented technique rather than start- and completion-oriented, and is used more in projects where time, rather than cost, is the major factor. It is applied to very large-scale, one-time, complex, non-routine infrastructure and Research and Development projects.
      (http://en.wikipedia.org/wiki/Pert_chart)
    • Steps in the PERT Planning Process
      1.) Identify the specific activities and milestones
      2.) Determine the proper sequence of the activities
      3.) Construct a network diagram
      4.) Estimate the time required for each activity
      5.) Determine the critical path
      6.) Update PERT chart as the project progresses
    • PERT Chart
      A network diagram created using Microsoft Project (MSP). Note the critical path is in red.
    • GANTT Chart
      • A more detailed description of the project schedule, focusing on when individual tasks will be worked on.
      • Build the frame chart. There should be one row for each task in the PERT chart, and one column for each working day in the project from start to finish.
    • GANTT Chart
      http://upload.wikimedia.org/wikipedia/en/7/73/Pert_example_gantt_chart.gif
    • Project Planning
      Using the Student Reference Material Provided, get into your four team group and develop a birthday party plan (30 minutes)
      We will review plan with the class.
    • Project Planning
      With your same group, discuss a project that your team would like to plan out.
      Inform instructor of the project and develop a time management plan for the project. Include in this plan a timeline, PERT chart, and Gantt chart.
    • Review & Questions
      Lets review the groups projects.
      Any Questions?
      Please complete evaluation before leaving.