Dr. Leon Chapman       chapy@cox.netGrand Computers – www.grandcomputers.org   1
Provides club members a forum for sharing    knowledge and experience for handheld devices   Meetings: 3rd Tuesday each m...
These are the “Characters” that came up orcontributed with the ideas for this Devices SIG &        will be sharing their e...
   Compose Yourself SIG   Devices SIG   Financial Education SIG   Genealogy SIG   Flight Simulator SIG   Graphics SI...
•   Microsoft Word                         •    File Management•   Spreadsheets                           •    Intro to PC...
   Classroom with 11 student computers     Plus up to 4 Laptops     Additional classes taught in the open use room One...
   iPad-How to Buy an iPad   iPad-I Own One-Now What?   Apps for iPad, iPhone, & iPod Touch   iPad & iPhone-Photoshari...
156 Classes   Offered In Spring’121450 Students    Fall’12Classes begin On Tuesday   9 Oct 12 100 classes   offered      w...
DATE        DAY    TIME                               MEETINGS                                    iCloud Syncing - eMail s...
 A Yahoo Group has been created for the SC Grand  Devices SIG for sharing information You need to sign up for a Yahoo em...
   Klaudia Jurewicz has created a Blog for the    Devices SIG   The address is:     http://scgdevices.wordpress.com/  ...
   Leon Chapman – iPhone/iPad/iPod Touch   Bob Crawford – Kindle Devices   Larry Laursen – Android Devices            G...
   Syncing Multiple Devices to / thru the Cloud     Contacts, Calendar, Mail, Reminders, Notes, etc.     1 set of conta...
   Go to Settings > iCloud       Mail – On/Off       Contacts – On/Off       Calendars – On/Off       Reminders – On/...
   On the Windows machine running Outlook:     Download and install Google Calendar Sync.     Enter the email address a...
   Syncing Contacts     http://www.businessinsider.com/how-to-sync-google-contacts-to-iphone-      2012-9?op=1   Syncin...
   On the iPhone or iPod touch running iPhone Calendar:   Make sure you do not have iPhone Calendar sync with    Outlook...
   Press the Home button.   Now Tap Settings on the Home screen.   Go to Mail, Contacts, Calendars.   Select Add Accou...
   Leon Chapman – iPhone/iPad/iPod Touch   Bob Crawford – Kindle Devices   Larry Laursen – Android Devices            G...
   Email and Contacts apps are preloaded.   Email does not support Microsoft    Exchange.   Contacts can be imported fr...
   Email, Contacts, and Calendar apps are    preloaded.   All three of these can be synched with    Gmail, Hotmail, and ...
   Quick Settings (swipe    down across the top of the    Home screen)   Tap Applications   Tap E-mail, Contacts,    Ca...
   Quick Settings (swipe    down across the top of the    Home screen)   Tap Applications   Tap E-mail, Contacts,    Ca...
   Leon Chapman – iPhone/iPad/iPod Touch   Bob Crawford – Kindle Devices   Larry Laursen – Android Devices            G...
   Android Phones using Ver. 2.3.4 and higher    can be synchronized to mail, G-mail,    calendars and contacts from seve...
Setting up Gmail, Google+ and Google Calendar To set-up a Gmail account on your smartphone.1. From the home screen go: App...
Google ToolbarGrand Computers – www.grandcomputers.org   27
Google ToolbarGrand Computers – www.grandcomputers.org   28
Grand Computers – www.grandcomputers.org   29
Grand Computers – www.grandcomputers.org   30
Grand Computers – www.grandcomputers.org   31
Grand Computers – www.grandcomputers.org   32
Grand Computers – www.grandcomputers.org   33
   Entering Events in Google Calendar1. Click on the day that the event will occurNOTE: You can change the date from day ...
Must match phone account      Grand Computers – www.grandcomputers.org   35
   Creating Calendar Events on your SP1.   From Home Screen> Apps>     Calendar> Menu> New Event2.   The event entry scre...
Account                  Event Name                 Start Date and                      Time              End Date and Tim...
   Synchronizing with Outlook Calendar     Your Google Calendar can be synchronized with your     Outlook calendar by do...
1. Make sure youre using a supported operating system and   Outlook version.2. Download Google Calendar Sync (version 0.9....
   Adding a POP3/IMAP email account1.   Press HOME , and then tap/>Apps > Mail2.   Do one of the following:     •   If th...
New Account                Options                Select New                Account for                OptionsGrand Comput...
The contacts are backed up and Synchronized by the phone carrier in most cases.Verizon users have “Back-up Assistant”Not s...
The Android phone can be synchronized to social media, including Facebook, Linkedin, Flickr, Twitter. It may necessary to ...
Settings                    Screen                 Accounts               & Sync Option               Accounts and        ...
Account               Selection               Screen            Account            Selection            Screen after      ...
ALL accounts and apps are synchronized between the   phone and service depending on the settings on the   phone. To set-up...
 It will necessary to link or join individual’s  contact information because it has come from  multiple sources. The con...
Generally the method for linking/joining contacts is as follows1.   From the Home Screen> Contacts/People>2.   Tap to open...
DATE        DAY    TIME                               MEETINGS                                    iCloud Syncing - eMail s...
   Are there any suggested classes needed on    Devices?     We have Kindle, iPhone, iPad classes   Conceived to be mos...
Dr. Leon Chapman       chapy@cox.netGrand Computers – www.grandcomputers.org   51
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How to Sync Devices (iPhone/iPad, Android, Kindle)

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Step-by-Step tutorial on how to sync devices such as: iPhone/iPad, Android, Kindle. Presentation provided by Dr. Leon Chapman, Bob Crawford, Larry Laursen during Devices SIG meeting (Sun City Grand Computer Club).
Presentation credit: Dr. L. Chapman, B. Crawford, L. Laursen

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How to Sync Devices (iPhone/iPad, Android, Kindle)

  1. 1. Dr. Leon Chapman chapy@cox.netGrand Computers – www.grandcomputers.org 1
  2. 2. Provides club members a forum for sharing knowledge and experience for handheld devices Meetings: 3rd Tuesday each month Oct-May Location: Maricopa / Havasupi Rms, Chaparral Time: 6-7:30pm Date: Nov 20, 2012 Topic: iCloud Syncing Contact: Leon Chapman, 398-8900 Devices@grandcomputers.org 2 Grand Computers – www.grandcomputers.org 2
  3. 3. These are the “Characters” that came up orcontributed with the ideas for this Devices SIG & will be sharing their expertise  Leon Chapman – Apple Devices  Nancy Collins – Apple Devices  Bob Crawford - Kindles  Klaudia Jurewicz – Androids / Social Media  Joe Parla – Androids, iPhone, etc  Rita Skarbek – iPhone / Graphics 3 Grand Computers – www.grandcomputers.org 3
  4. 4.  Compose Yourself SIG Devices SIG Financial Education SIG Genealogy SIG Flight Simulator SIG Graphics SIG Mac SIG New Technology SIG Social Networking SIG 4 Grand Computers – www.grandcomputers.org 4
  5. 5. • Microsoft Word • File Management• Spreadsheets • Intro to PCs & Macs• Business/Greeting Cards • Learn the Internet• Photoshop Elements • eBay, Facebook• Webpage Design • Quicken• Windows & OS X • Digital Video• Networking • Email• PowerPoint • Genealogy • Digital Scrapbooking • The full list of classes is at www.grandcomputers.org5 Grand Computers – www.grandcomputers.org
  6. 6.  Classroom with 11 student computers  Plus up to 4 Laptops  Additional classes taught in the open use room One instructor and one assistant per class Video Projector and Screen Many courses are given in 2 day sessions of 2 hours each day ($10 for total class or $5 per session) Classes scheduled in the:  Morning, Afternoon & Evening6 Grand Computers – www.grandcomputers.org
  7. 7.  iPad-How to Buy an iPad iPad-I Own One-Now What? Apps for iPad, iPhone, & iPod Touch iPad & iPhone-Photosharing iPhone - Considering Buying One? iPhone - User Tips iPods and iTunes Mac or PC Android-Droid Phone Workshop eReader Basics Kindle Fire in Depth Kindle from A to Z Photo Album on Your Handheld Device Grand Computers – www.grandcomputers.org 7
  8. 8. 156 Classes Offered In Spring’121450 Students Fall’12Classes begin On Tuesday 9 Oct 12 100 classes offered www.grandcomputers.org 8 Grand Computers – www.grandcomputers.org
  9. 9. DATE DAY TIME MEETINGS iCloud Syncing - eMail setups, Google, calendar &Nov. 20, 2012 Tue 6-7:30 pm contact sharing – Dr. Leon Chapman, Klaudia, Nancy, Rita, Bob, Joe Photo Apps, Collages, FaceTime Video Chat – RitaDec. 18, 2012 Tue 6-7:30 pm Skarbek, Chap, Klaudia, Nancy, Joe News / Weather / Sports - Dr. Leon Chapman, Klaudia,Jan 15, 2013 Tue 6-7:30 pm Nancy, Rita, Bob, Joe eBooks / Newsstand / Reference / iUniversity - Dr. LeonFeb 19, 2013 Tue 6-7:30 pm Chapman, Klaudia, Nancy, Rita, Bob, Joe Social Media apps, Facebook, Twitter, etc – KlaudiaMar 19, 2013 Tue 6-7:30 pm Jurewicz, Chap, Nancy, Rita, Bob, Joe Health / Medical / Fitness – Rita Skarbek, Chap,Apr 16, 2013 Tue 6-7:30 pm Klaudia, Nancy, Bob, Joe Travel / Lifestyle/ Food / Drink / Entertainment –May 21, 2013 Tue 6-7:30 pm Klaudia Jurewicz, Chap, Nancy, Rita, Bob, Joe 9 Grand Computers – www.grandcomputers.org 9
  10. 10.  A Yahoo Group has been created for the SC Grand Devices SIG for sharing information You need to sign up for a Yahoo email account if you do not have one Then you can request to join the SCG-Devices Yahoo Group  http://tech.groups.yahoo.com/group/SCG-Devices/ Guess who approves membership –Yes - Chap 10 Grand Computers – www.grandcomputers.org 10
  11. 11.  Klaudia Jurewicz has created a Blog for the Devices SIG The address is:  http://scgdevices.wordpress.com/ Check it out! Grand Computers – www.grandcomputers.org 11
  12. 12.  Leon Chapman – iPhone/iPad/iPod Touch Bob Crawford – Kindle Devices Larry Laursen – Android Devices Grand Computers – www.grandcomputers.org 12
  13. 13.  Syncing Multiple Devices to / thru the Cloud  Contacts, Calendar, Mail, Reminders, Notes, etc.  1 set of contacts / calendar / Mail / Notes / Reminders synced to multiple devices  Primary focus today is on Contacts & Calendar ▪ A change on phone gets synced to PC, iPad, etc The Cloud PC Android Mac iPhone iPad Grand Computers – www.grandcomputers.org 13
  14. 14.  Go to Settings > iCloud  Mail – On/Off  Contacts – On/Off  Calendars – On/Off  Reminders – On/Off  Safari – On/Off  Notes – On/Off  Passbook – On/Off  Photo Stream – On/Off  Documents & Data – On/Off  Find My iPhone – On/Off Grand Computers – www.grandcomputers.org 14
  15. 15.  On the Windows machine running Outlook:  Download and install Google Calendar Sync.  Enter the email address associated with your Google Calendar account under Email:.  Type your Google Calendar password under Password  For full synchronization, make sure 2-way is selected under Sync Options.  Optionally, change the interval for automatic synchronization under Sync every ___ minutes.  Click Save.  You can change these settings at any time by double- clicking the Google Calendar Sync system tray icon. Grand Computers – www.grandcomputers.org 15
  16. 16.  Syncing Contacts  http://www.businessinsider.com/how-to-sync-google-contacts-to-iphone- 2012-9?op=1 Syncing Calendar  http://email.about.com/od/googlecalendartips/qt/Sync_Google_Calendar_ and_iPhone_Calendar.htm  http://www.idownloadblog.com/2009/06/30/how-to-sync-google- calendar-with-iphone-calendar/ Syncing Multiple Calendars  http://www.digitaltrends.com/mobile/sync-multiple-google-calendars-on- iphone-or-ipad/ Grand Computers – www.grandcomputers.org 16
  17. 17.  On the iPhone or iPod touch running iPhone Calendar: Make sure you do not have iPhone Calendar sync with Outlook (or another Exchange or MobileMe calendar). iPhone Calendar can only sync with one calendar source. Open Google Sync in iPhone Safari. Tap your iPhone under Manage devices. Make sure all calendars you want to sync are checked. Tap Save. Set up Google Sync with IOS Device  http://support.google.com/mail/bin/answer.py?hl=en&answer=138740 Grand Computers – www.grandcomputers.org 17
  18. 18.  Press the Home button. Now Tap Settings on the Home screen. Go to Mail, Contacts, Calendars. Select Add Account... under Accounts. Choose Microsoft Exchange. Enter the email address you use to log into Google Calendar under Email. Tap "m.google.com" (not including the quotation marks) under Domain. Enter, again, the email address with which you enter Google Calendar under Username. Enter your Google Calendar password under Password. Optionally, tap "Google Calendar" under Description. Tap Next. Enter "m.google.com" under Server. Tap Next again. Make sure Calendars is ON. If you use Gmail, you can turn ON Mail to enable push Gmail in iPhone Mail. Turn ON Contacts only if you have copied your existing contacts to Gmail. Otherwise, your existing iPhone contacts will be replaced with your Gmail address book contents. Tap Done. Grand Computers – www.grandcomputers.org 18
  19. 19.  Leon Chapman – iPhone/iPad/iPod Touch Bob Crawford – Kindle Devices Larry Laursen – Android Devices Grand Computers – www.grandcomputers.org 19
  20. 20.  Email and Contacts apps are preloaded. Email does not support Microsoft Exchange. Contacts can be imported from Gmail and Yahoo accounts by setting Import Contacts option in Settings. Contacts can be imported in vCard (.vcf) format from other sources Grand Computers – www.grandcomputers.org 20
  21. 21.  Email, Contacts, and Calendar apps are preloaded. All three of these can be synched with Gmail, Hotmail, and MS Exchange accounts. Email and Contacts can be synched with Yahoo accounts. Other email providers can only sync email. Contacts cannot be imported using a file. Grand Computers – www.grandcomputers.org 21
  22. 22.  Quick Settings (swipe down across the top of the Home screen) Tap Applications Tap E-mail, Contacts, Calendars Tap the account to sync Choose the sync settings Grand Computers – www.grandcomputers.org 22
  23. 23.  Quick Settings (swipe down across the top of the Home screen) Tap Applications Tap E-mail, Contacts, Calendars Tap the account to sync Choose the sync settings Grand Computers – www.grandcomputers.org 23
  24. 24.  Leon Chapman – iPhone/iPad/iPod Touch Bob Crawford – Kindle Devices Larry Laursen – Android Devices Grand Computers – www.grandcomputers.org 24
  25. 25.  Android Phones using Ver. 2.3.4 and higher can be synchronized to mail, G-mail, calendars and contacts from several sources including.  Google + AIM  Facebook Flickr  AOL Windows Live Messenger  Yahoo Messenger Google Calendar  Phone Service Grand Computers – www.grandcomputers.org 25
  26. 26. Setting up Gmail, Google+ and Google Calendar To set-up a Gmail account on your smartphone.1. From the home screen go: Apps> Gmail> Menu> Accounts2. Add Account> Google> Next> Create or Sign-inNOTE: If you are adding a second Google account then it is necessary to press and hold the Google bar to get the Next button.To set up a Gmail Account on your computer using MS IE or Firefox1. Go to www.Google.com2. Sign-up for a Gmail account or sign-in3. Select options to move the contacts from your other accounts to Gmail4. You can make this your home page for ease of access5. Or you can add to favorites/bookmarksTo set-up using Google Chrome browser, sign-in or sign up on the home screen Grand Computers – www.grandcomputers.org 26
  27. 27. Google ToolbarGrand Computers – www.grandcomputers.org 27
  28. 28. Google ToolbarGrand Computers – www.grandcomputers.org 28
  29. 29. Grand Computers – www.grandcomputers.org 29
  30. 30. Grand Computers – www.grandcomputers.org 30
  31. 31. Grand Computers – www.grandcomputers.org 31
  32. 32. Grand Computers – www.grandcomputers.org 32
  33. 33. Grand Computers – www.grandcomputers.org 33
  34. 34.  Entering Events in Google Calendar1. Click on the day that the event will occurNOTE: You can change the date from day selected at 3 below2. Select “Edit Event” This opens the event entry page3. Enter name, time of start if not all day, end of event4. Enter address in location if you want to navigate using SP5. Invite others6. Set-up notifications7. Select options on time zone, color, etc8. WE ARE IN THE ARIZONA TIME ZONE (GMT-7:00)9. Save Grand Computers – www.grandcomputers.org 34
  35. 35. Must match phone account Grand Computers – www.grandcomputers.org 35
  36. 36.  Creating Calendar Events on your SP1. From Home Screen> Apps> Calendar> Menu> New Event2. The event entry screen will appear3. CRITICAL: Enter the Google account that you want the Calendar to synchronize with on the computer Grand Computers – www.grandcomputers.org 36
  37. 37. Account Event Name Start Date and Time End Date and Time Time Zone Location SAVEGrand Computers – www.grandcomputers.org 37
  38. 38.  Synchronizing with Outlook Calendar  Your Google Calendar can be synchronized with your Outlook calendar by downloading and installing Google Calendar Sync at the site below: ▪ http://support.google.com/calendar/bin/answer.py?hl=en&answer=89955 Grand Computers – www.grandcomputers.org 38
  39. 39. 1. Make sure youre using a supported operating system and Outlook version.2. Download Google Calendar Sync (version 0.9.4.0) at http://dl.google.com/dl/googlecalendarsync/googlecalendarsync_installer.exe3. Once a dialog box appears, click Save File. The downloaded file should open automatically. If it doesnt, manually open it from your browsers download window.4. Click OK to confirm that youre aware this is an executable file.5. Read through the Google Calendar Sync Terms of Service, and click I Agree.6. Follow through the Installation Options and click Install to finish the set-up process.7. Once Google Calendar Sync is installed on your computer, the Google Calendar Sync Settings window will appear: Grand Computers – www.grandcomputers.org 39
  40. 40.  Adding a POP3/IMAP email account1. Press HOME , and then tap/>Apps > Mail2. Do one of the following: • If this is your first time to add an email account in Mail, tap Other (POP3/IMAP) on the Choose a mail provider screen. • If you’ve already added an email account in Mail, press MENU , and then tap More > New account. If the Choose a mail provider screen is displayed, tap Other (POP3/IMAP).3. Enter the email address and password for your email account and then tap Next.4. If the account type you want to set up is not in the phone database, you’ll be asked to enter more details.5. Enter the account name and your name and then tap Finish setup. Grand Computers – www.grandcomputers.org 40
  41. 41. New Account Options Select New Account for OptionsGrand Computers – www.grandcomputers.org 41
  42. 42. The contacts are backed up and Synchronized by the phone carrier in most cases.Verizon users have “Back-up Assistant”Not sure of the other carrier applications. Grand Computers – www.grandcomputers.org 42
  43. 43. The Android phone can be synchronized to social media, including Facebook, Linkedin, Flickr, Twitter. It may necessary to download an App from the Play Store for the service. The following steps are used to set-up the accounts1. From the Home Screen> Menu > Settings> Accounts & sync2. Select “Add Account” and then the account option screen will appear3. Select the account and follow the instructions for setting it up on the following screensNormally it will require your username and password Grand Computers – www.grandcomputers.org 43
  44. 44. Settings Screen Accounts & Sync Option Accounts and Sync Screen Sync Add AccGrand Computers – www.grandcomputers.org 44
  45. 45. Account Selection Screen Account Selection Screen after installing Linkedn AppGrand Computers – www.grandcomputers.org 45
  46. 46. ALL accounts and apps are synchronized between the phone and service depending on the settings on the phone. To set-up or change the sync features do the following1. From the Home screen> Menu> Setting> Accounts & Sync (see slide 18 above)2. Press and Hold the account to change then adjust the setting on the subsequent screen.NOTE: Different applications have different settings frequency of syncing and they can be set to NO syncing or OFF. Grand Computers – www.grandcomputers.org 46
  47. 47.  It will necessary to link or join individual’s contact information because it has come from multiple sources. The contacts/people from the phone may have information that is also in your e-mail, Gmail, Facebook, Linkedn, etc. accounts. To reduce the multiple entries in your contact/people list, the common entries can be Joined or Linked. The methods for doing this become somewhat specific to the phone manufacture and/or carrier. Grand Computers – www.grandcomputers.org 47
  48. 48. Generally the method for linking/joining contacts is as follows1. From the Home Screen> Contacts/People>2. Tap to open the individual contact> Menu3. Tap Link/Join4. Follow suggested links or search the contacts for other occurrences of the contact5. Tap Join/Link Grand Computers – www.grandcomputers.org 48
  49. 49. DATE DAY TIME MEETINGS iCloud Syncing - eMail setups, Google, calendar &Nov. 20, 2012 Tue 6-7:30 pm contact sharing – Dr. Leon Chapman, Klaudia, Nancy, Rita, Bob, Joe Photo Apps, Collages, FaceTime Video Chat –Dec. 18, 2012 Tue 6-7:30 pm Rita Skarbek, Chap, Klaudia, Nancy, Joe News / Weather / Sports - Dr. Leon Chapman, Klaudia,Jan 15, 2013 Tue 6-7:30 pm Nancy, Rita, Bob, Joe eBooks / Newsstand / Reference / iUniversity - Dr. LeonFeb 19, 2013 Tue 6-7:30 pm Chapman, Klaudia, Nancy, Rita, Bob, Joe Social Media apps, Facebook, Twitter, etc – KlaudiaMar 19, 2013 Tue 6-7:30 pm Jurewicz, Chap, Nancy, Rita, Bob, Joe Health / Medical / Fitness – Rita Skarbek, Chap,Apr 16, 2013 Tue 6-7:30 pm Klaudia, Nancy, Bob, Joe Travel / Lifestyle/ Food / Drink / Entertainment –May 21, 2013 Tue 6-7:30 pm Klaudia Jurewicz, Chap, Nancy, Rita, Bob, Joe 49 Grand Computers – www.grandcomputers.org 49
  50. 50.  Are there any suggested classes needed on Devices?  We have Kindle, iPhone, iPad classes Conceived to be mostly Apps type SIG  Any suggestions: Hardware vs Apps?  Any topics for future meetings? Any final Q & A’s? 50 50
  51. 51. Dr. Leon Chapman chapy@cox.netGrand Computers – www.grandcomputers.org 51

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