Client Website Worksheet: Getting Started

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If you have plans to develop a new website or implement a new website enhancement, you may feel overwhelmed at the process of 'getting started'. Many times our vision for our website is so large that simply describing our plans becomes a major task. This worksheet will help you describe the "big picture" vision for your website or web enhancement project. This will help your web services provider scope and phase your project and it will help you during the content development and maintenance process.

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Client Website Worksheet: Getting Started

  1. 1. THE CLIENT WORKSHEET Client input is the foundation on which successful websites are built. This worksheet will help you articulate and identify the overall goals of your website, including specific questions regarding message, audience, content, look and feel, and functionality. Answer each of the questions in a thorough but brief and clear manner, and add any additional notes or comments at the end of the survey. Feel free to skip any questions that don’t pertain to your project. This information can be used to develop a project timeline that will allow your site to be up and running as soon as possible. © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  2. 2. General Information 1. What is the name of your company and your current/intended website address (URL)? 2. Describe your company in one short paragraph. 3. Describe the concept, product or service this site is intended to provide or promote. 4. Who are the primary contacts from your organization and who has final approval on the project? Please list names, titles, email addresses, and phone numbers. 5. What is your intended launch date for the new site? Has this date been chosen for a specific reason (i.e., PR launch, tradeshow, annual report)? 6. Do you have a predetermined budget range already established for this project? © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  3. 3. Current Site (if you do not have a current site, skip this section) 1. Do you feel your current site promotes a favourable user experience? Why or why not? 2. What specific areas of your current site do you feel are successful? Why are they successful? 3. What shortcomings exist with the current site, and what three things would you change on the site today if you could? 4. Have you conducted usability tests or gathered user feedback for your current site? Please include any reports or findings. 5. How important is it to maintain your current look and feel, logo, and branding? © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  4. 4. Goals and Objectives 1. What are your main reasons for commissioning a new site (new business model, outdated site, expanded services, different audience)? 2. What are your primary online business objectives for the website? What are your secondary objectives? (Examples include increased sales, marketing/branding awareness, and fewer customer service calls.) 3. How will you measure the success of your new site (20% increase in sales, 15% reduction in customer service calls, 70% of surveyed users express satisfaction)? © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  5. 5. Audience/Desired Action 1. Describe the primary and secondary users coming to your site. Be as detailed as possible. (E.g. age, profession, how long they spend online, their favourite sites) 2. What is the primary “action” each user should take when coming to your site (Search for information, become a member, make contact)? 3. What are the key reasons why each user type will use your services (cost, value, quality of information, ease of use)? 4. How many people (as far as you can tell) do you expect to access your site on a daily, weekly, or monthly basis? © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  6. 6. Perception 1. Use a few adjectives to describe how the user should perceive the new site. (Examples include prestigious, friendly, corporate, trustworthy, fun, forward thinking, innovative, and cutting edge.) 2. Using adjectives and short phrases, describe the site’s desired look and feel. (“Easy to look at, edgy, classic, up-to-date, crisp, colorful, modern, traditional, understated,” etc.) 3. How is your company currently perceived offline? Do you want to carry the same kind of message through your website? 4. How does your company differentiate itself from competitors? Do you think your current audience differentiates you from your competition? 5. Please list your competitors’ URLs (site address). What do you like and dislike about your competitors’ website? What do you feel works well and what works badly? 6. List the URLs of any sites you find compelling. What specifically do you like about these sites? © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  7. 7. Logo 1. What specifically do you want to communicate with your logo? What kind of emotional response should the customer feel? 2. Attach logos you like and explain what it is about them you like. 3. What colors and imagery convey the personality and tone of your company and services? 4. What should the company tagline convey? © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  8. 8. Content 1. Have you planned your site’s structure/content? If so please provide details. If not, are you seeking our help in this area? 2. Will this site use existing content? If so, what is the source, who is responsible for approval, and has the content been audited? If not, will you be creating content in-house or using an outside provider? 3. Approximately how many pages/sections will your site have? 4. Describe visual elements or content that should be utilized from your current marketing materials (logo, color scheme, navigation, naming conventions, and so on). 5. Who is responsible for maintaining the site and updating content? Provide names, background and technical ability. 6. Do you currently have a content management system? If so, please specify the system you use and its core features. 7. If you require a new content management system, please specify the features you require (Different administrative levels, ability to create sections, content roll- back) © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797
  9. 9. Additional Notes/Comments Please take as much space as you need. © 2006 Websmith Group. All rights Reserved. 3900 Westerre Parkway, Suite 300 ● Richmond, VA 23233 www.websmithgroup.com ● info@websmithgroup.com ● 866.563.4797

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