So far we have seen two broad categories of reports that Are …. Informational Reports. They present data but does not analyze that data or makes any conclusions. Analytical reports not only provides data but also analyze’s that data and draw conclusions. I would be presenting on Yardstick and research reports
Think for a while about the term yardstick Yardstick >> is a stick that is about 3 feet long. It is basically a measuring tool that is used in making measurements or comparision. Same is the case here with yard stcik reports Look at the picture When ever we measure some thing we have to use a standard unit This unit becomes the criteria of measeurement.
Used by higher level management in order to compare, measure different alternative solutions
Lets Take a look at the definition of yardstick reports. A yardstick report is a type of report that Discusses a problem statement Provide one or more alternate solutions to the problem Each of the alternative solution is measured or weighed against the criteria. Writer then provides conclusions and make recommendations. What diffrentiates yardstick reports from other reports is the The Consistency that it provides in comparing various alternative Solutions.
Assume your company decides to buy an equipment from a manufacturer you have to compare or evaluate different manufactures. One critera of comparison might be the cost of equipment that is provide by different manufacuters
A typical Format of Yardstick report is given below. Report starts with the introduction This sections describes the purpose of report and provides an overview of the organization of report. Discuss the problem briefly with a little background information. This section discusses the multiple solutions and alternates that are available. Writer then tells how he has established different criteria's that he is using to evaluate alternatives. This is the main part of yard stick report where writer performs the comparison between each of the Solution and alternatives In this section the writer highlights the differences or similarities between the solutions we can use tabular format to summarize complex data Writer then provide the conclusion and gives his recommendation with an obvious reason .
Are used by different business organizations in order to conduct a thorough studies of a particular problem. They uses a scientific approach to solve a particular problem
Research reports discusses a problem statement or purpose statement Suggest ways on how to solve that problem. Present data that has been collected during the research leading to conclusions. Analyze that data Draw conclusions and make recommendations.
They guide the reader through out the report so that the conclusions seems rational to the reader.
It attempts to provide a moral justification, rationale or even establish clear rules as to “What is the Purpose of Writing a Business Report and how we give you more ideas & comprehensive business report compiling.
Audience : When writing the report, you need to consider the audience you are writing for, whether it is the CEO or will the report be available to all staff concerned?
Research : The true value of the research may be assessed through a report since the written report may be the "only tangible product of hundreds of hours of work.
Compiling: Reports communicate information which has been compiled as a result of research and analysis of data and of issues.
Audience Research Compiling Basic Strategies
Brilliant report, Kimble. I can’t tell where the facts end and the fiction begins.” " A Report Judges An Organization " “ Good report Morton, work on it a little more until it sounds like one of mine.” ” Nice work on this report, Carlton. With this information we can easily lay-off fifty percent of our employees. Unfortunately you’ll be the first to go.”
Reports can cover a wide range of topics, but usually focus on transmitting information with a clear purpose, to a specific audience. Good reports are documents that are accurate, objective and complete.
Such reports are prepared for information purposes only and do NOT include Institute recommendations on the course of action or the preferred application of the data contained therein.
The majority of reports are Informational Reports when the management wish to know about the new company, products, operations, new policies or starting a business for mutual benefits.
Business Informational Report
Use the Business Information Report to give you the insight you need to evaluate a firm’s operations, profitability, and stability. Also use it to evaluate the experience of the business and business background of its principals.
The Business Information Report includes valuable information that can help you make better business decisions.
Report is packed with information, analysis, and interpretations to enhance your decision making process.
Information includes payment records, public, filings, financial information, banking commentary, business background of principals and a description of the firm’s operation.
Informational Report Trade / Market Summary Operation Production Analysis Finance Evaluate Comprehensive to transmit Information Special Events
This section is traditionally allocated the most marks, so it is well worth your investment in time to do it thoroughly. The Periodic report is to help the Management to make their policies, procedures, operation, products according to the consumer requirement and by this report management can decide how to develop their organization for more mutual benefits.
How it is Enhancing Using Periodic Report’s will help you
Make daily credit
Limit your risk
stability of new or
Plan for sales calls
Find out about
changes that can
vendors and suppliers
Check the background of
relationships and potential
conflicts of interest
Provide business details
for research needs
Significance Statement of Management Arrangement Statement of Integrity Factors affecting the Co. Property Monitoring Main conclusion re values Conclusions Periodic Reports – Typical Elements
Subject Value Factors affecting products values Management Actions Possible Periodic Report Format - matrix Due date & comments Lead agency (& others involved) Priority & scale Monitoring Criteria for Organisation listing
Specimen Reports Take a Momentary Look Periodic Report Informational Report