Systemise Your Business Using The 7 Habits Of Highly Effective Systems
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Systemise Your Business Using The 7 Habits Of Highly Effective Systems

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How do you know if you are creating a quality system, of just an average one , or for that matter a below average one? Well, after many years of thinking about systems, creating systems,......

How do you know if you are creating a quality system, of just an average one , or for that matter a below average one? Well, after many years of thinking about systems, creating systems, implementing systems, measuring systems and improving and optimising systems, I have come up with 7 habits that I believe contribute to making a highly successful and effective system

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  • 1. Entrepreneur Systems Tips, Strategies and Advice by Kim Morris, Systems Expert and Chief Efficiency Optimiser The 7 Habits Of Highly Effective SystemsWhen you’re creating systems in your serviced based business, have you ever wondered ifwhat you’re doing is good, if you’re actually creating a system that is not just going to work,but is going to pay you back for years to come? It can sometimes be a challenge to createsystems, let alone highly effective systems.We have so much going on in our businesses with clients to serve, marketing matters toattend to, keeping finances in check, managing our team, and planning for the longevity andfuture of our business that we can sometimes get caught up in the rush of just gettingsystems done, when really it actually may be better to hold off creating a system untilwe can be fully “in the zone” and can dedicate some time to focus on it. After all, a halfbacked system, is guaranteed to result in half baked results every time!So, how do you know if you are creating a quality system, of just an average one , or for thatmatter a below average one? Well, after many years of thinking about systems, creatingsystems, implementing systems, measuring systems and improving and optimising systems,I have come up with 7 habits that I believe contribute to making a highly successful andeffective system:Habit 1: A highly effective system focuses on the steps to get from the start (the “what”) tothe finish (“the expected outcome”)Habit 2: A highly effective system eliminates idle time, mistakes, unnecessarymovement, bottlenecks and downtime.Habit 3: A highly effective system has supporting resources to allow it to perform to itsfullest potential. This includes things like checklists, templates, worksheets, scripts, softwareor other tools.Habit 4: A highly effective system should be demonstrated to the person performing itfor the first time so that any questions or concerns can be clarified.Habit 5: A highly effective system must be based around delivering quality. If shortcutsare taken and quality is compromised, the system will not meet the expectations of theperson receiving the results or benefit of the system.Habit 6: A highly effective system should not take a long time to perform. It should besimple in its execution in order to maintain the flow and to reach the outcome withoutdeviating, getting side-tracked, or interrupted.Habit 7: A highly effective system should be able to be measured to identify if it has metits expected outcome. For example it the expected outcome is to contact all new clientswithin 24 hours of sign up to give them a welcome pack, and only 2 out of 10 new clients forthe month got their welcome pack in this timeframe, then there is an issue that needs to beinvestigated to make the system truly high performing and effective.The Wrap Up: If you can make these properties part of your everyday systems thinking andthen incorporate them into your systems development, you will notice things start to change 1 An Entrepreneur Systems Resource | 2012 | www.entrepreneursystems.com
  • 2. Entrepreneur Systems Tips, Strategies and Advice by Kim Morris, Systems Expert and Chief Efficiency Optimiserquickly. Your customers will be much more happier with your service delivery, your costswill go down, your profits will increase and you will be on track to creating a systemisedbusiness that operates with high performance systems. Kim Morris is a Systems Expert and Business Efficiency Optimiser. Kim provides simple systems and solutions for service based business owners to help them systemise and streamline so they have more time and more fun in their business. For you FREE Systems Development Blueprint with bonus templates and action plan visit http://entrepreneursystems.com 2 An Entrepreneur Systems Resource | 2012 | www.entrepreneursystems.com