How To Systemise Your Business By Getting Your Mind Into Gear!
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How To Systemise Your Business By Getting Your Mind Into Gear!

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Systemising a service based business doesn’t have to be hard, but it is essential. In many respects, systemising your business begins with a shift in mindset. That is, taking a step back from ...

Systemising a service based business doesn’t have to be hard, but it is essential. In many respects, systemising your business begins with a shift in mindset. That is, taking a step back from your business, and looking at your business from an outside in approach, or an elevated looking down approach.

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How To Systemise Your Business By Getting Your Mind Into Gear! Document Transcript

  • 1. Entrepreneur Systems Tips, Strategies and Advice by Kim Morris, Systems Expert and Chief Efficiency Optimiser How To Systemise Your Business By Getting Your Mind Into Gear! Systemising a service based business doesn’t have to be hard, but it is essential. In many respects, systemising your business begins with a shift in mindset. That is, taking a step back from your business, and looking at your business from an outside in approach, or an elevated looking down approach. What this means is that if you are to get back more time in your workday and you want tostop your business sucking the life out of you, you absolutely must know whatyour high value and strategic activities are, versus your low valuebut important activities.High value strategic activities are the money generating and profit gettingactivities that you must do if your business is to be successful.Low value, but important activities are those that must be done to keep yourbusiness ticking over.The benefit of this exercise is that you are creating a picture of what your role“should” look like in your business. You are creating the “End State” of what youshould be doing in your business.You then have a start point (where you are now and all the routine tasks andactivities that you are currently doing) and an end point (where you need to be foryour business to thrive so that you have more time and more fun doing what you setout to do)Clearly knowing the distinction between high value and low value work will allow youto objectively see where your time is currently being spent in relation to where itactually needs to be spent.From here, it can often be easier to make the shiftFrom “this is what I need to do each day in my business to keep it going”,to“this is what I should do in my business each day to make it the business Ialways wanted”. 1 An Entrepreneur Systems Resource | 2012 | www.entrepreneursystems.com
  • 2. Entrepreneur Systems Tips, Strategies and Advice by Kim Morris, Systems Expert and Chief Efficiency OptimiserOnce you know what you should be doing and the results and benefits it will bring, itbecomes much easier to let go of the things that are weighing you down, thethings you don’t want to be doing anymore and the things that are just no fun. So, to start to free up your time, the first thing you need to do is work out whatyour high value strategic activities are – what are the things that only you can dothat will determine the success or failure of your business.Next, identify all the low value activities you are currently doing and honestly askyourself: “If I had a step by step procedure on how to do this, and I could clearly state myexpectations around this task, could it be done by someone else”If the answer is “Yes”, then it needs to be off your plate.You need to document it as soon as possible. Once you have it documented, thattask is able to be performed by someone else, freeing up your time to focus on thehigh value strategic work you identified in step one.The wrap up: Even if your business is just you at the moment, it is never too earlyto start identifying what your high value strategic activities are versus where you arecurrently investing your time on low value but important work.The key is to invest your time in your business in a way that is meaningful to you andproduces tangible results and outcomes. Choosing where to invest your timebecomes so much easier when you have procedures for your routine tasks andactivities because it means you just need to oversee these instead of actually dothem.Clear expectations around these tasks and activities and communicating theseto the person performing them, along with the documented procedure will contributeto topping up your time tank and give you more capacity for working as the owner ofyour business rather than an employee of your business. Kim Morris is a Systems Expert and Business Efficiency Optimiser. Kim provides simple systems and solutions for service based business owners to help them systemise and streamline so they have more time and more fun in their business. For you FREE Systems Development Blueprint with bonus templates and action plan visit http://entrepreneursystems.com 2 An Entrepreneur Systems Resource | 2012 | www.entrepreneursystems.com