Using A Local Erms To Manage Ejournals

Using A Local ERMS To Manage Ejournals: Can It Get Any Better Than This? Polly Khater NASIG 2009

 As the largest and most diverse museum library in the world, the Smithsonian Libraries leads the Smithsonian in taking advantage of the opportunities of the 21st-century digital society. SIL provides authoritative information and creates innovative services for SI researchers and the general public to further their quest for knowledge. Through paper preservation and digital technologies, the Libraries ensures broad and enduring access to its collections for all. SIL Mission SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 20 libraries in museums and research centers in Washington, DC; Edgewater and Suitland, MD; New York City; Republic of Panama, all supported by Central Services: Acquisitions Cataloging Digital Services Division Interlibrary loan Director’s Office Administration Development  99 Staff (down from 109 in 2008, 130 in 1997) SI Libraries SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Natural History, History of Science and Technology, Anthropology, Philately and Postal History, African and Asian Art, American Art and Portraiture, Aviation and Space Exploration, Botany and Horticulture, Decorative Arts and Design, Tropical Biology, Museology, Native American and African American History and Culture.  Special Collections include 40,000 rare books and large holdings in Worlds Fairs and International Expositions, Manufacturer's Trade Catalogs, and scientific manuscripts. SIL Collection Strengths SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Smithsonian scientists, curators, historians, researchers  Visiting fellows, graduate students, scholars, interns  Students in affiliated academic programs (e.g., Corcoran School of Art)  Smithsonian educators and exhibition staff  Smithsonian management, docents, volunteers  Researchers world-wide and general public Who does SIL serve? SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Direct access to physical collections through catalog and open stacks, scan & deliver  Interlibrary loan (FY2008: 6,149 borrows and 5,621 loans)  Exchange and Gift (FY2008: 3,754 exchange partners)  FY2008: 190,368 microforms With print collections SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Usage Statistics ◦ 3,969,719 web user sessions in FY2008 ◦ 329,143 sessions per month ◦ 80% of users are non-Smithsonian With SIL Websites and Resources SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 FY2008: 1,354,810 print volumes in collections  FY2008: 4,748 active journal titles/subs, cancelled 132 titles ($55,780) in March 2009 ◦ 1,683 print $ ◦ 437 electronic $ ◦ 2,628 print g&e ◦ 3,471 electronic g&e  As of May 27, 2009: 3,908 active electronic journals With Journal Collections SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 In 1984, spent $385,000 for 5,000 journal subscriptions  In 2007, spent $958,290 for 1,948 journal subscriptions  In 2008, spent $1,052,048 for 2,120 journal subscriptions  In 2008, spent $276,768 for electronic journals SIL Journal Expenditures SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Electronic journals, as of May 27, 2009 ◦ Out of 3,908 active titles, 1,627 titles are in Horizon catalog (SIRIS) ◦ 425 ejournal titles are in the cataloging queue, waiting for input into Horizon catalog SIL Electronic Journals SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Selection and acquisitions ◦ Purchase titles  Eforce committee ◦ Free titles ◦ Staff involved – Natural History Librarian, Branch Staff, Deputy Director, Acquisitions Librarian, Acquisitions Serial Tech Electronic Journals Workflows SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Licensing ◦ Purchase and free ◦ Staff involved – Contracting officer, Administrative Services staff if needed, Acquisitions Librarian Electronic Journals Workflows SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Cataloging ◦ Horizon ◦ OCLC ◦ Staff involved – Serials Cataloger, Natural History Librarian, Branch staff Electronic Journals Workflows SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 A-Z ejournal list ◦ Developed in house, about 10-12 years ago ◦ Now in SQL ◦ Provides title access alphabetically, keywords in title, and by vendor ◦ Shows additions or changes in last 31 days Electronic Journals Workflows SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

SIL ERMS SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

Pros Cons  Taylored to SI  LOTS of staff time and energy  Easily update licensing and  Running into equipment vendor info and IT issues  Use restrictions available for  Everything is done SI users manually, title by title!  Real time updates  No link resolver  SI purls generated  Cataloging backlog  Add ejournal access and info  No specific holdings information in Horizon or A- to print record in Horizon Z list  Don’t pay external vendor $  Intermediary click through  Intermediary click through Pros and Cons of A-Z List SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 Insanity: doing the same thing over and over again and expecting different results. Albert Einstein  Galaxy of Images: http://www.sil.si.edu/imagegalaxy/index.cfm  Polly Khater ◦ khaterp@si.edu ◦ 202-633-1643 ◦ Posted in SlideShare in Smithsonian Libraries Community SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

Using A Local Erms To Manage Ejournals

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