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Scanning, inventory, and access at the sil
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Scanning, inventory, and access at the sil

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CIMC Showcase, June 15, 2012, National Museum of the American Indian

CIMC Showcase, June 15, 2012, National Museum of the American Indian

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  • 1. Management and workflow for three current CIS-RIM pool projects (AA/PGserials, Freer-Sackler Library monographs, SHAC digitizing)
  • 2.  Reports to Deputy Under Secretary for Collections and Interdisciplinary Support  20 libraries  Total volumes: over 2 million  40,000 rare books, 10,000 manuscripts  About 95 staff  http://www.sil.si.edu/  http://blog.library.si.edu/June 11, 2012
  • 3.  http://www.sil.si.edu/PDF/Focus_on_Service. pdf  Service emphasisJune 11, 2012
  • 4.  GOAL 2 DISCOVERING INFORMATION  SIL enhances and eases the discovery of information in our collections for SI scholars, researchers, scientists, and the larger world of learners  STRATEGY 2.1 SIL builds partnerships with other individuals and departments in the Institution who are developing an SI-wide digitization strategy  STRATEGY 2.2 SIL increases awareness of SIL content and expertise through rapid prototyping of discovery tools and new technologies  STRATEGY 2.3 SIL builds, sustains, protects, and shares world class collections, making decisions about acquisitions and preservation of print and digital collections informed by a deepening understanding of users’ current and future needsJune 11, 2012
  • 5.  GOAL 3 CONNECTING WITH USERS  SIL understands and meets user needs, serving users where they live and work  STRATEGY 3.1 SIL looks to user generated evidence for its decision-making frameworkJune 11, 2012
  • 6.  Internal call for proposals: September  Internal proposal deadline: October 14  Proposal write up and project plans deadline: October 31  Submit to CIMC: Mid-November  Award notification: SpringJune 11, 2012
  • 7.  Smithsonian Libraries Contract: to provide cataloging and cataloging support services for the Libraries  LSSI (http://www.lssi.com/) - Library Systems and Services, LLC  Partnership since early 2000s, including moving journals to SIRIS for receiving  Provide all levels of cataloging support: searching, cataloging multiple formats (books, serials, music, microforms, electronic resources, etc.) along with rare books, name and subject authority verification, journal inventory and receiving, adding urls to bib records, creating metadata recordsJune 11, 2012
  • 8.  Due to staff shortages, SIL relies on LSSI for help with day to day activities and project work  CIS-IRM pool funds allow for projects that need SIRIS and OCLC cataloging (for interlibrary loan, internal and external use, and digitization)  Funds tracked via Excel by LSSI and SIL COTRJune 11, 2012
  • 9. LSSI Cataloging and Cataloging Support Contract Funds (includes CIS IRM 1st Option Year FY 2012: August 1, 2011- August 31, 2012 FY2012 Funding) Cullman Rare Book Cataloging (Cullman Trust) Cullman Rare Book Cataloging (Cullman Trust) Dibner Rare Book Cataloging (Dibner Fund) Dibner Rare Book Cataloging (Dibner Fund) Dibner Rare Book Cataloging (Dibner Fund) Authorities Cleanup (SIL Fed) AfA Serials Holdings (CIS IRM Pool) ($176.51) ($176.51) GGHC (GGHC) GGHC (GGHC) SIL Backlog (SIL Fed) SIL Backlog (SIL Fed) SIL Backlog (SIL Fed) NMAI Mall Resource Center (NMAI) NMAI Mall Resource Center (NMAI) Friesema Collection - Cataloging BHL Seidell Funds - Rare Book Cataloging BHL Seidell Funds - BHL Cleanup CIS-IRM Pool, HAC scanning $3,865.43 $9,882.63 CIS-IRM Pool, HAC scanning $17,000.00 CIS-IRM Pool, FSG barcoding ($3,349.14) $6,317.95 CIS-IRM Pool, FSG barcoding $32,000.00 CIS-IRM Pool, FSG barcoding $20,500.00 AAPG Serials Holdings (CIS IRM Pool) $10,300.00 $5,525.84June 11, 2012
  • 10. AAPG (CIS-IRM Pool Funds) 1st Option Year FY 2012: August 1, 2011- August 31, 2012 Monthly Activity $10,300.00 $5,525.84 August $10,300.00 September $10,300.00 October $10,300.00 November $10,300.00 December $10,300.00 January $10,300.00 February $10,300.00 March $10,300.00 April $10,300.00 May (4,774.16) $5,525.84 June $5,525.84 July $5,525.84 August $5,525.84 (4,774.16)June 11, 2012
  • 11. AAPG May 2012 new or item record initials existing updated Notes bib. title items charge call no. Totals 68 1032 82 bj existing 81084 Left curve 14 1 AP1 .L49 bj existing 93958 Camera (Lucerne) 14 1 AP1 .C175 bj existing 410204 [1 of 2] American antiques journal 4 1 AP1.A51 A534 bj existing 410203 [2 of 2] Antiques journal 22 1 AP1.A51 A534 bj existing 62596 [1 of 2] Art and artistists (Hanson Books) 24 1 AP1.A784 A5 bj existing 676584 [2 of 2] Art & artists (Brevet Publishing) 14 1 AP1.A784 A5 bj NEW 050 985458 [1 of 3] Artists of the Rockies 3 1 AP1 .A7849 overlaid/u [2 of 3] Artists of the Rockies and the golden bj existing pdated 87367 west 8 1 AP1 .A7849 overlaid/u bj existing pdated 258237 [3 of 3] Western art digest 2 1 AP1 .A7849 bj existing 139325 Great plains quarterly 23 1 AP1 .G789 bj existing 107688 [1 of 3] Artscribe 13 1 AP1 .A825 bj existing 975318 [2 of 3] Artscribe international 3 1 AP1 .A825 bj existing 643923 [3 of 3] Artscribe (1989) 4 1 AP1 .A825 bj existing 93931 Arts in Virginia 16 1 AP1 .A79 bj existing 61704 American West 31 2 AP1.A51 W5 bj existing 314198 American arts quarterly 61 3 AP1.A51 A784 bj existing 82680 [1 of 4] Penroses pictorial annual 15 1 AP1 .P42 bj existing 82679 [2 of 4] Penroses annual 8 1 AP1 .P42 bj existing 117666 [3 of 4] Penrose annual 7 1 AP1 .P42 overlaid/c bj existing losed 107198 [4 of 4] Penrose 4 1 AP1 .P42 bj existing 104623 Coloquio 12 1 AP1 .C721 bj existing 69861 Journal of the West 30 1 AP1 .J885 overlaid/u bj existing pdated 153963 America in Britain 42 2 AP1.A5 I3 bj NEW 050 986073 [1 of 2] Bulletin of the Carnegie Institute 2 1 AP1 .C284 bj existing 63896 [2 of 2] Carnegie Magazine 118 4 AP1 .C284 bj existing 564756 [1 of 2] Art instruction 10 1 AP1.A51 A728 bj existing 400809 [2 of 2] American Artist (Stamford, Conn.) 161 6 AP1.A51 A728 [1 of 2] Annual exhibition of women painters bj NEW 050 986326 and sculptures 3 1 N5015.N27 A1 [2 of 2] National association of Women Annual bj existing updated 651186 exhibition 11 1 N5015.N27 A1 bj existing 123561 [1 of 2] Paris salons 60 2 N5065 .P23 bj existing 333555 [2 of 2] Paris-Salon 2 1 N5065 .P25 bj existing 434855 Boston Art Club catalogue of exhibition 15 1 N5020.B7 B74June 11, 2012
  • 12.  FY2012 – awarded $10,300  Priority title list: 71 journal titles, 48 catalog titles  Print out bib record, work from shelf (barcode materials, record inventory), return to workstation, update SIRIS  Staff note added to bib: e.g., 945: $a lbbj 5/11/12 add aapg items, update summ hldgs  To date  68 titles  1,032 volumes added to SIRIS  Interlibrary and intralibrary lending efficiency improved, access to unique AA/PG collection increasedJune 11, 2012
  • 13. June 11, 2012
  • 14.  FY2011 – awarded $37,000  FY2012 – awarded $20,500  SIRIS report – FSG monographs in call number range  LSSI staff person – Japanese language skills  Began in middle of collection at N17.J3 N7 1974 because of demand  Print out bib record, work from shelf (barcode materials with double barcodes, record inventory), return to workstation, update SIRIS  Problem area – missing labels, inconsistent data, questions about bib record, missing from SIRIS  Staff note added to bib: e.g., 945: $a ltgm 05/30/12 link FSG v.1-v.10, summ hldgs  To date  9,872 titles (FY2011: 4,837 titles / FY2012: 5,035 titles)  9,119 volumes added to SIRIS (FY2011:4,171 volumes / FY2012: 4,948 volumes)  Interlibrary and SI lending efficiency improved, access to unique FSG collection increased, SIRIS contains accurate and up to date circulation data and statisticsJune 11, 2012
  • 15. June 11, 2012
  • 16.  FY2011 – awarded $22,000  Digital Services and Branch staff analyze collection and use data, recommend titles for SIRIS updating and scanning  Materials sent to Digitizing staff, then to Discovery Services for LSSI work, returned to Digitizing staff  Staff note added to bib: e.g. 945: $a lbbj 2/20/12 update slra items, summ hldgs  Specific procedures and policies for adding urls/links to SIRIS bib records, after digitization. Discovery Services staff add urls, along with project requests to SIRIS office  To date  141 titles  874 volumes added to SIRIS and prepped for digitizationJune 11, 2012
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  • 23. Andō Hiroshige Tōkaidō Gojūsantsugi [Fifty-three Stations of the Tokaido]June 11, 2012
  • 24. Maria Sibylla MerianRaupen wunderbare Verwandelungund sonderbare Blumennahrung , 1730June 11, 2012
  • 25. John Lloyd StephensIncidents of Travel in Egypt, ArabiaPetræa and the Holy Land , 1856June 11, 2012
  • 26.  Erin Thomas, Digital Collections Librarian  thomase@si.edu  Polly Khater, Discovery Services Manager  khaterp@si.edu  SIL’s catalog: http://siris-libraries.si.edu  SIL’s home page: http://www.sil.si.edu/  SIL’s page for researchers: http://www.sil.si.edu/research/June 11, 2012