Chairman David Taylor called the meeting to order and ...
Chief Information Officers Council Meeting
Monday, February 19, 2007
Chairman David Taylor called the meeting to order and welcomed the members and guests.
1. Documents Distributed
o February 19, 2007 meeting agenda
o Chief Information Officers (CIO) Council meeting summary for January 22, 2007
o CIO Council 2007 election ballot
o CIO Security Subcommittee Operational Work Plan (OWP)
o Pandemic Flu Workgroup presentation/resources
o Technology Accessibility for All Floridians OWP
o Data Center Optimization Workgroup OWP
2. Approval of Meeting Summary
The meeting summary for January 22, 2007 was reviewed by the council and unanimously approved.
3. CIO Elections
Elections were held for the 2007 – 2008 CIO Chair and Vice Chair positions. Each CIO council
member or delegate that was present received an election ballot. Mr. Taylor made a call for last
minute nominations to the ballot. He instructed members to write last minute or silent nominations
on the “write in” space provided on the ballot. Amy Caldeira served as the election proctor.
4. CIO Election Outcome
Jeff Griffin was voted in as the new CIO Chair by receiving 20 votes. Nelson Hill was voted into the
Vice Chair position by receiving 15 votes.
5. Committee Updates
The Steering Committee discussed in detail the newly released “Enterprise Information Technology
Senate Review and Study” report which among other things proposes a new Information Technology
(IT) agency for IT Enterprise Operations. At this time, the committee could not offer an opinion on
the document. The committee wants to know more details about the implementation strategy and
they would like to be involved in the planning phase of the proposed new agency.
The committee also discussed the proposed changes to the bylaws. It was decided that changes to the
bylaws should be deferred until the Legislative session has ended. The bylaws should then be re-
written to align with changes made during the session.
A. Performance Measures Subcommittee – This group is working on the final recommendations for
statewide Project Management Methodology. The final document should be ready next month
for the council to review.
Another group has been formed to review and make recommendations to Schedule IV-B on how
the document can be more useful. The group will report their recommendations to the
Technology Review Workgroup (TRW) and the council. Mr. Taylor gave the status update for
Approved by the council 3-19-2007
• Action – Project Management Methodology document due at the next CIO Council
B. Security Subcommittee – Steve Grantham presented the council with a draft OWP for the
Security Subcommittee. This work plan has two strategic goals/objectives:
1. Develop minimum information security standards for all state agencies
2. Bring all information security officers to an equivalent level of competency through
The council asked for a minor change to language in the document.
• Action – Submit updated OWP for adoption in the next CIO Council meeting
C. Pandemic Subcommittee – Scott McPherson gave a brief report on the subcommittee activities.
He provided documentation for a presentation on methodologies and other pandemic resources.
The Center for Disease Control has come out with a pre-pandemic planning guidance document
which can be found on the Pandemic Flu web site.
• Action – OWP due next CIO Council meeting
D. Accessibility Subcommittee – Lynn Furiato was not able to attend the meeting. However, Kari
McIlvaine served as her representative on the phone. The OWP included the committees Charter
information. It was suggested that the Charter and the OWP be separate documents.
Ms. McIlvaine stated that the committee meets the second Thursday of each month but Ms.
Furiato is open to alternative meeting dates to gain more participation. Ms. McIlvaine stated that
Ms. Furiato is requesting that CIOs identify individuals from their agency to attend these
This committee is presently facilitating web accessibility training. The point of contact is
Bethany Cabano and she can be reached at (850) 668-6869.
• Action – Submit updated OWP for adoption in the next CIO Council meeting
E. Mainframe Consolidation Subcommittee – Nelson Hill discussed the Data Center Optimization
OWP. There goals are to:
1. Conduct initial assessments to determine feasibility
2. Initiate discussions and negotiations with software vendors to identify specific savings
opportunities within software portfolios of participating agencies
A favorable meeting has taken place regarding funding. Mr. Hill stated that the primary cost will
be in the software cost. Once the software cost is taken care of, the committee will be able to
address the need for additional hardware. The committee will begin working with software
vendors in the near future. This OWP will be revised at the end of the fiscal year.
• Action – Submit OWP for adoption in the next CIO Council meeting
6. Mr. Taylor would like the council’s assistance in creating targeted limited workgroups to focus on
other issues. He feels that targeted workgroups with specific goals and fixed timeframes work best in
state government. He also reminded the council members that all OWP’s should be reviewed and
revised annually or as needed.
7. New Business
A. Legislative – Lori Nolen gave a presentation on the 2007 – 2008 Information Technology
Initiatives - Governor’s Recommended Budget. The presentation concentrated on three
1. Investment Management
2. Agency Information Technology Leadership and Management
3. Information Technology Security
The council expressed concerns with the Legislative Budget Request (LBR) process for
prioritizing projects. Ms. Nolen understood the council’s concerns and suggested that the budget
office could prioritize projects while the council assists with the technology review phase. The
LBR process has not been finalized at this time. They are looking at different process models and
will finalize by June 2007.
Ms. Nolen also discussed the Agency Information Technology Leadership and Management
initiative which would elevate the roll of the CIOs to increase responsibility, authority, and
accountability. She is working with the Gartner Group to develop a plan for:
1. IT Portal Management
2. Project Management
3. Governance Management
There will be a Senate bill coming out soon about IT re-organization. They want to move
forward with the re-organization plan with or without Legislative funding.
The final initiative Ms. Nolen discussed was Information Technology Security. They want to
continue to partner with state agencies and the Office of Information Security to develop security
policies that establish the most appropriate baseline of security requirements for all agencies.
A copy of Ms. Nolen’s presentation will be posted on the CIO Council web site.
B. EITS – John Ford provided an update on the process of the MyFlorida network. He informed
the council that if they had not already done so, they will need to start ordering the network
for their agencies. This project implementation plan requires that each CIO sign off on
availability, access, etc. CSA’s are starting to come in, however they have only received 400
requests and they expect 8000. Please submit your CSAs as soon as possible.
C. TRW – Joe Brigham gave a presentation on the Enterprise IT Governance – Senate Review
and Study. The following project goals were presented:
1. Identify and study governance challenges enterprise IT present for Florida
2. Analyze and recommend options for implementing a more effective enterprise IT
3. Recommend a logical approach for implementing necessary IT governance
The Senate review and study has shown among other findings that for the most part, current law
does not define or delineate enterprise and agency level IT decision making responsibilities. The
study also showed that there are five IT areas that must be governed:
1. IT Policy
2. IT Investment
3. Business Applications
4. IT Infrastructure
5. IT Architecture
The document proposes recommendations based on the study’s findings which include
establishing in statute a Governor and Cabinet headed IT agency responsible for enterprise IT in
the executive branch.
A copy of Mr. Brigham’s presentation will be posted on the CIO Council web site.
D. Aspire – No update given
8. MBE Vendor Presentations
9. Next CIO Council Meeting
Monday, March 19, 2007, 10 a.m. – 12 p.m., in the Betty Easley Conference Center, Room 166
Mr. Taylor adjourned the meeting