Introductionto excel2007


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Introductionto excel2007

  1. 1. Introduction to Excel2007St. Mary’s County Library
  2. 2. ToolsT l available f th online class il bl for the li l• Slides handout• Excel 2007 Quick Reference card e e e ce ca d• Checkbook exercise• Link to St Mary s County St. Mary’s Library computer tutorials page
  3. 3. Skills needed• Basic knowledge of toolbars• Basic knowledge of file as c o edge o e menu• Can use the mouse• Opening and closing files
  4. 4. What does E cel do? Excel• Excel performs calculations and analyzes and presents data. It l d t d t has tools for organizing, sorting, and retrieving data and can display the data in text or graphical formats like charts and graphs.• Examples: Add and subtract numbers; statistics; percentages; keep track of dates and times; sort lists; create charts and graphs. Use for personal finance, timesheets, and more!
  5. 5. Skills you will learn o ill• What’s new in Excel 2007• Vocabulary associated with Excel• Entering data into spreadsheet• Editing data• Resizing columns• Formatting cells• Merging cells M i ll• Autofill• Basic formulas (adding, subtracting, multiplying)• Copying and pasting• How to get help in Excel
  6. 6. What’s ne in E cel 2007 new Excel• Ribbon bar• Command tabs• Contextual tab• Dialog box launcher• Microsoft Office button• Quick access toolbar• New file formats (.xlsx) ( xlsx)
  7. 7. Office button Context tab Quick access toolbar Command tabs Dialog box launcher Ribbon Group (of commands) New stuff
  8. 8. Name box (cell coordinates) Active cell Formula bar Columns $42.79 $42 79RowsR Cell ValueSheet Workbook grid
  9. 9. Entering and editing data• Click in cell• Type numbers or text• Formula bar• Enter key• Arrow keys• Tab key• Select more than one cell with Ctrl key
  10. 10. Resizing col mnsResi ing columns• 1st way: drag resize tool to one side• 2nd way: double-click resize ay: doub e c c es e tool to fit width to data• 3rd way: Home tab, Cells y group, Format button, AutoFit Column Width Resize tool
  11. 11. Formatting cells• Select cells by dragging, select rows, columns• Use tools on Home tab oo s o o e ab• Font and size• Bold and italic• Justification• Color
  12. 12. NumberN mber format and merging• Select cells• Right-click• Format cells• Number tab: choose category for special number or text format• Alignment tab: text wrap, g e ab: e ap, merge cells
  13. 13. AutofillA tofill• Select cells Autofill tool• Mouse over bottom right corner:• Hold and drag• Autofill options
  14. 14. Basic formulas form las• Type = in cell• AutoSum• Other auto formulas• Subtract• Multiply• Divide• Formula bar formulas (fx)
  15. 15. CopyingCop ing and pasting• Select cells, rows, or columns with mouse• Several ways: copy and Se e a ays: a d paste in edit menu, copy and paste on toolbar, Ctrl- C and Ctrl-V• Copy, then click in top left cell of where want to paste ll f h tt t• Works for data and formulas f l
  16. 16. HowHo to get help• In MANY programs (and all Microsoft programs), the F1 key is the Help key• Browse Help• Search Help• Library books/DVDs/CD- ROMs•
  17. 17. Congratulations!Congrat lations!This concludes the classIntroduction to Excel.Please share any questions orcomments you may have! y y