Computerized Payroll System for Derf’s Manpower andGeneral Services Phils, Inc., DEVELOPERS : Dandamun, Raihana S. Fernandez, Apols V. Gicaro, Mark Francis G. Tancinco, Angelique M.
Introduction:• Derf’s Manpower and General Services, Phils., Inc. is a private corporation duly registered with the Securities and Exchange Commission (SEC), Bureau of Internal Revenue (BIR), and the Department of Labor and Employment (DOLE).• At present Derf’s have the following clients: SM Homeworld, Pollandre Manufacturing Corp., Blue Mountain Worldwide Distribution Inc., Green Light Recreative, Apollo Lightning Inc., and Enderun Colleges.• Derf’s Manpower and General Services, Phils., Inc. had been the priority of the developers in creating a computerized payroll system for the benefit of the company and its employees, as well as to provide a payroll system that offers fast transactions, generates reports and lessens the time consumed in preparing the payroll.
GENERAL PROBLEM: The Derf’s Manpower and General Services, Phils., Inc. is having a hard time in manually checking each daily time record of employee, monitoring of previous loans, cash advances and charges and preparing essential reports.
SPECIFIC PROBLEMS:• The Derf’s Manpower and General Services, Phils., Inc. consumes time and effort in manually checking each daily time record of the employee.• The Derf’s Manpower and General Services, Phils., Inc. is having difficulties in making reports because of the voluminous files stored and placed in the filing cabinets.• The Derf’s Manpower and General Services, Phils., Inc. is having a hard time in monitoring the previous loan, cash advances, and charges of the employee due to unorganized employee records, wherein the Staff has to find a specific employee record on a different folders.
GENERAL OBJECTIVE: To design and develop a ComputerizedPayroll System for Derf’s Manpower andGeneral Services, Phils., Inc. that provides fasttransactions, minimize the manual checking ofemployees daily time record, monitorsprevious employee loans, cash advances andcharges, and can generate essential reports.
SPECIFIC OBJECTIVES:• To minimize the manual checking of each daily time records of the employee.• To develop a module that will generate essential reports.• To develop a module that will monitor the status of employee’s loan and other deductions such as cash advances and charges.
SCOPE:• It covers the time-in and time-out of employees through biometrics, specifically through a fingerprint scanner technology.• It also covers the process of preparing the pay slip of each employee, monitors loans, cash advances, charges, keeping the records and easily computes the basic pay, regular overtime pay, overtime with night differential pay, pay during day off, special and legal holiday pay, gross pay, SSS contributions, PhilHealth contributions, Pag-Ibig contributions, admin fee, cash bond, loans, cash advances, charges deductions and net pay.
LIMITATIONS:• The system cannot generate report of appraisals and evaluation reports of the employee because it was not included in the system.• The system will only be used for payroll transactions by the company specifically Derf’s Manpower and General Services, Phils., Inc. It will not be employed in any other company other than Derf’s Manpower
Salary ComputationDescriptions ComputationsTotal No. of regular days worked Total No. of regular days worked * rate = Basic PayRegular Overtime (hours) (Rate/8) * 1.25 (constant) = OT PayOvertime with Night Differential (Rate/8) * 1. 35 (constant) = OTWND PayDuty on Day off Rate * 1. 3 = DOD PayLegal Holidays Rate * 200 % = Legal Holiday PaySpecial Holidays Rate * 1.3 % = Special Holiday PayGross Pay Basic Pay + OT Pay + OTWND Pay + DOD Pay + Legal Holiday Pay + Special Holiday Pay = Gross PaySSS Contributions Employee Share (depends on compensation range per month) / 26 (employees regular work days per month) = result * total no. of regular days worked
PhilHealth Contributions Employee Share (depends on compensation range per month) / 26 (employees regular work days per month) = result * total no. of regular days workedPag-Ibig Contributions Employee Share (depends on compensation range per month) / 26 (employees regular work days per month) = result * total no. of regular days workedCash Bond Basic Pay * 5% = Cash BondAdmin Fee Basic Pay * 2% = Admin FeeLates (Rate/8 hours) / 60 minutes = LateOther Deductions Cash Advance + Charges + Loans = Other DeductionsTotal Deductions SSS co + PhilHealth/Pag-Ibig Contributions + Cash Bond + Admin Fee + Late + Other Deductions = TotalDeductionsNet Pay Gross Pay – Total Deductions = Net Pay
13th Month Pay Computation 13th Month Pay Computation Daily rate * 26 regular working days of an employee per month / 313, regular working days of an employee per year = result * total number of days worked by the employee = 13th Month Pay .
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