State Of The District 2008 2009
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State Of The District 2008 2009






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    State Of The District 2008 2009 State Of The District 2008 2009 Presentation Transcript

    • Palos Verdes Library District
      State of the District
    • As the economy declined, library use grew across the country and at PVLD
    • Circulation up 5% reversing downward trend
    • Program attendance up 2%
    • Door Count – up 9%
    • While remained an increasingly important service point
    • Achievements- Technology
      New Integrated Library System
      More user-friendly searching
      Email notifications of pending due dates
      Online payment of fines and fees
      Integrated online library card application, purchase requests, etc.
      User help and search tips
      RSS feeds
      User reviews and ratings
      Option to save borrowinghistory
    • Achievements- Technology
      Web 2.0
      PVLD presence on LibraryThing, Yelp, Twitter, Flickr….
      Links to social networking sites from PVLD website
      Instant Messaging Reference service
      Enhanced online resources
      Mango Languages
      Brainfuse online homework help
      Digital display at Peninsula Center
    • Achievements- Collections
      New formats added to collection
      Video games for adults, Blu Ray DVDs, MP3 audiobooks
      District-wide approach to collection development
      Merchandising of the collection
      Weeding, weeding, weeding!
    • Achievements – Adult Programs
      Tuesdays at the Annex
      All-ages Knit-a-thons
      Southwest Manuscripters
      Art Exhibits
      Art in Our Library
      Dialogue Project
      Scrapbooking club atMalaga Cove
      Computer classesat Miraleste
    • Achievements – Kids’ and Teens’ programs
      Early Learning for Families grant
      13 story times each week – year ‘round
      Teen programming at Miraleste
      Book Club
      Scrapbooking club
      Games Days
      Annex from pilot to ongoing service
      All-ages Knit-a-thons
      PTAC Crafts
      Student ArtShows
    • Achievements – Summer Reading
      On track for another record summer
      2nd annual Adult Summer Reading program
      1st Staff Summer Reading program
      Over 6300 kids have attended library programs since June 1st!
      With one month to go!
    • Achievements – Partnerships
      New partnership activities
      Art Center/Art at Your Fingertips
      Southwest Manuscripters
      Ongoing partnerships
      PVPUSD/Peninsula Education Foundation
      Chamber of Commerce
      Land Conservancy
    • Achievements – Volunteers
      New volunteer positions in Technical Services, Facilities, and Information Technology
      Expanded Information Greeters program
      Now answering over 1,000 questions/month
      Transition to Independence partnership with PVPUSD
    • Achievement – Staff and Organization
      Classification and Compensation Study
      New 5 Year Memorandum of Understanding
      1st ever Staff Development Day
      Expansion of “One District” approach to staffing, collections, and programs
    • Achievements - Facilities
      Malaga Cove projects
      Miraleste schematic design
      Environmental upgrades –Peninsula Center and Miraleste
      Vending Machine Café
      More work brought “in-house”
      Support for increased programming
    • Achievements – Finances
      Passport Services expanded
      More staff involved
      Saturday hours
      More Notaries trained
      Fundraising – support for Friends of the Library
      Sustained internal income despite
      Redirection of donations to Friends
      Reallocation of Friends funding to capital campaign
      Flattening property tax revenues
      Lower passport fees
      Lower library fine and fee income
    • Challenges– Library Use
      Traditional library use flat or declining
      Essentially flat – 0.2% decline
      (broken counter!)
      Down 1.5% over 06/07
      But! Recent monthly stats show library use is rising as economic
      conditions decline!
      12% decline
    • Challenges – Library Use
      While non-traditional use grows
    • Challenges – Staff/organization
      Turnover/loss of key staff members
      Staff stretched thin by additional projects/activities/services
      New Branch hours – more hours with no additional staff
      Books By Mail
      Additional programming impact on Facilities Department
      Saturday passport hours
      ILS implementation
      “One District” approach
      Facilities staff carrying out more projects
      New forms of library use require new skills
      Web 2.0
      Programming and outreach
      Systems design
      Budget challenges
      Less money for training and development
      Frozen positions - Short-staffed in Adult Services and the Annex
      Reduced guard coverage at Peninsula Center
      One guard Sunday – Thursday afternoons and evenings
      No guard on Fridays - Dept Managers will help close library
    • Challenges – Finances
      Property Tax Revenues flattening….
      Year Over-Year Change in Assessed Values
    • Challenges – Finances
      ..As expenses rise
      Change to CalPERS funding requirements
      Revenue vs. Expenses
    • Looking Forward - Opportunities
      Expansion of “One District” operational model
      Evolving technology offers opportunities to enhance services and streamline work processes
      Strong community support
      By end of 08/09 we will have successfully completed most Strategic Plan initiatives – time to start thinking about strategic planning for the next 5-10 years!
    • PVLD Vision
      The Palos Verdes Library District will be an innovative leader and community partner in providing outstanding library services that connect people, information, and ideas.
    • Library facilities need to support the future!
      Increased need for event and meeting spaces
      Need for separation of “quiet” and “interactive” activities
      Impact of technology
      Wiring and power supply
      Space for workstations
      Ergonomic issues
      Changing demographics
      More teens
      More older adults
      Increasing diversity
      Changing library collections
      More types and formats of materials to be housed
      Community desire for more items at branches
    • A brief history 1990s -2003
      Mid- 1990s
      Expansion of Peninsula Center Library
      Malaga Cove Library placed on National and State Historic Registers
      Late 90s – 2003
      Some branch improvements (flooring replacement at Malaga Cove, ADA upgrades, new patio at Malaga Cove, internal reconfiguration at Miraleste)
      2001- PVLD Strategic Plan identifies need to address
      Remediation of construction issues at Peninsula Center
      Preservation and space utilization issues at Malaga Cove
      Parking, traffic, and space issues at Miraleste
    • A brief history 2004-2006
      Remediation and upgrades to Peninsula Center completed – on time and within budget
      Branch improvement projects continue
      New Community Room at Malaga Cove
      Interior reconfiguration, additional computers, and new carpet at Miraleste
      Wireless Internet at all libraries
      “Teen” Annex opens adjacent to Peninsula Center Library
      New 2005 Strategic Plan adopted by Board of Trustees with goals to:
      Develop a long-term plan for the Malaga Cove Library
      Develop options to address Miraleste space and traffic/safety needs
    • A brief history 2004-2006
      Malaga Cove
      M2A architects selected through an RFP process to develop a Preservation Plan for the Malaga Cove Library
      M2A completes Malaga Cove Preservation Plan in 2005 and identifies approximately $1.3 million in projects
      Board of Library Trustees authorizes a project to upgrade Malaga Cove Fire/Life/Safety systems using existing District funds
      Board of Trustees initiates Architectural and Space Planning Study of the Miraleste Library
      M2A selected to conduct the study through an RFP process
    • A brief history - 2007
      Palos Verdes Peninsula Library Foundation disbands
      Peninsula Friends of the Library (PFL) assumes responsibility for
      Solicitation of major gifts
      Capital campaigns
      Establishment and management of endowment funds
      Board of Library Trustees
      Selects a conceptual design for the expansion and remodeling of the Miraleste Library with a preliminary cost estimate of $5.5 million
      Asks the PFL to act as the primary fundraising entity to secure funding for the restoration and improvement of the Malaga Cove Library and the expansion and renovation of the Miraleste Library
      Palos Verdes Woman’s Club provides funding to renovate the Malaga Cove Magazine and Newspaper Reading Area
    • A brief history - 2008
      Peninsula Friends of the Library mobilizes for Capital Campaign
      Hires Campaign Coordinator
      Appoints Fred Mackenbach as Campaign Chair
      Begins recruiting Capital Campaign Committee members
      Malaga Cove fire/life/safety and Magazine and Newspaper area upgrades continue - target completion 9/30/08
      Donor provides funds for renovation of Malaga Cove Tower Room
      Schematic –level designs and more detailed cost estimates developed for Miraleste project
      Cost now estimated to be >$8 million depending on construction start date and options selected
    • Our philosophy – Three Libraries, “One District”
      Different strengths, equal importance
      One set of policies and service standards
      Integrated collection development
      Shared staffing
      Coordination of programs and services
    • Current Status – Peninsula Center
      $6.3 million remediation and upgrade completed
      Structural repairs
      Lighting improvements
      Seismic upgrade
      Paints, finishes, artwork
      Other recent enhancements
      Teen Corner
      “Afterwords Café”
      Environmental upgrades
      New carpet
      Exterior sculpture
      Digital sign
    • Current Status – Malaga Cove
      Fire/life/safety upgrades and Magazine and Newspaper Reading area target completion 9/30/08
      Tower Room renovation in process
      Working with donor on patio sculpture and Donor Recognition piece
      Need to refine cost estimate for seismic work
      $1.2 million in further enhancement and restoration projects to be funded
    • Current status - Miraleste
      Schematic-level design for expansion and remodel complete
      Budgetary cost estimates complete
      Schematics and renderings complete
      Budget estimate $8 million+
    • Issues – Malaga Cove
      Historic preservation
      Inappropriate fixtures, paints and finishes
      Olmsted Garden
      “Dead” space on Mezzanine
      Not enough computers
      Inadequate wiring
    • Issues – Malaga Cove
      Historic preservation
      Inappropriate fixtures, paints and finishes
      Olmsted Garden
      “Dead” space on Mezzanine
      Not enough computers
      Inadequate wiring
    • Mezzanine Computer Lounge - $160,000
      Historically accurate lighting
      Computer workstations
      Quiet study area
      Supplemental shelving
    • Main Reading Room Restoration - $580,000
      Historic restoration
      Task and Emergency Lighting
      Walls, ceilings, beams
      Bookshelf end-caps
      Computer workstations
      Reference Desk
      Circulation Desk
      Power to workstations
    • Olmsted Garden Restoration -$160,000
      Restore plantings to Olmsted specifications
      Improved ADA access – new concrete ramp
      Decomposed granite walkways
      New lawn with drainage system
    • Malaga Cove Cost Summary
    • Issues – Miraleste
      Demand for story time and children’s programs
      Weekly story time attendance 35-50
      70-100 attend special kids events
    • Issues – Miraleste
      Demand for adult programs
      Computer classes
      Lectures, clubs, and concerts
    • Issues – Miraleste
      Demand for after-school and teen services
    • Issues – Miraleste
      Traffic safety
      Steep, narrow lot
    • Miraleste Project -Outcomes
      New Youth Wing with story time area and computers
      Improved segregation of uses
      30% increase in
      Building area
      Shelving for library collection
      Number of public computers
    • Miraleste Project -Outcomes
      Community Room for up to 120 people
      Separate entrance for use when library is closed, opens to library for larger events
      Outdoor patio area
      Totally remodeled interior
      Adult reading areas
      Flexible seating
      New shelving
      Improved staff/volunteer work areas
    • Miraleste Project -Outcomes
      16 additional parking spaces
      Improved traffic flow
      Upgraded building systems
      Essentially a whole new library!
    • Miraleste Project
    • Miraleste Project
    • PVLD Vision
      The Palos Verdes Library District will be an innovative leader and community partner in providing outstanding library services that connect people, information, and ideas.
      These projects provide the means to fulfill this vision for the future!
    • Looking Forward - Challenges
      Budget pressures will continue
      Property tax revenues
      Inflationary cost increases
      Possible Proposition 1a borrowing
      Capital needed to maintain facilities and equipment
      Branch improvement projects
      Malaga Cove restoration and upgrade
      Miraleste expansion and renovation
      Fundraising challenges
      Staff will be stretched
      Further service enhancements
      Increased library use in tough economic times
    • Contingency Planning
      TWO significant issues
      Barely balanced budget in 08/09, projected shortfall of over $200,000 in 09/10
      Potential Proposition 1a borrowing
      Still a possibility this year
      If not this year, maybe in 09/10
    • Challenges – Finances
      Property Tax Revenues flattening….
      Year Over-Year Change in Assessed Values
    • Challenges – Finances
      ..As expenses rise
      Change to CalPERS funding requirements
      Revenue vs. Expenses
    • What if the State borrows Property Tax revenue?
      Board of Trustees agree – we will do everything possible to avoid layoffs
      Working with Department Managers on contingency budget (handout)
      To be reviewed with Trustees this evening
      May need to ask Friends for further funding – this will slow-down the capital campaign effort for Miraleste and Malaga Cove
    • What can employees do?
      Keep focus on reducing costs and increasing revenues
      Send ideas to Julie!
      Every little bit helps
      Try to avoid service impacts
      Support Friends of the Library membership and fundraising efforts
    • What can employees do?
      Participate in efforts to contact Legislators
      Be advocates for the library
      Talk to customers and the community about our services
      Stay informed – check the Intranet, email, and our blogs at the start of every shift
      Stay positive! This too shall pass…
    • Thank you!