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  • 1. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 year Plan) For discussion with your Department's Sub Committee if Applicable Please list items in priority order No. Equipment/Project Cost 1 Edmunds upgrade for tax collector $3,500.00 2 Edmunds Electronic Requisitions 1 $5,340.00 3 Accruals module for e-time $1,500.00 4 E-Time additional Hand scanners $2,800.00 5 City Hall Phone system $60,000.00 6 HFD Phone System $25,000.00 7 HPD Phone System $28,000.00 8 FileBound Document Management $19,098.80 Attach additional information as necessary Department Head: Sub Committee:
  • 2. PROJECT REQUEST (5 year Plan) e if Applicable Justification Sub Committee:
  • 3. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential X 2. Replacement 2. Badly Needed 3. New Item X 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: Edmunds upgrade for tax collector Quantity: 1 Description: Upgrade existing software version to currrent version Estimated Cost : 3,500.00 (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit: Upgrade Tax collection software to current version, alows seamlease transaction beetween Collectors office and finance. Attach additional information as necessary
  • 4. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed x 3. New Item x 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: Edmunds Electronic Requisitions 1 Quantity: 1 Description: Allows the edmunds system to electronically process purchase request. Estimated Cost : 5,340.00 First year free/ $945.00 year support (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit: Eliminate the time consuming current process of purchase request. Attach additional information as necessary
  • 5. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed x 3. New Item x 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: Accruals module for e-time Quantity: 1 Description: Add accruals tracking for employees for the hand scanner. Estimated Cost : 1,500.00 (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit: Electronically store all employee accruals information Attach additional information as necessary
  • 6. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed x 3. New Item x 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: E-Time additional Hand scanners Quantity: 2 Description: Purchase 2 additional hand scanners Estimated Cost : 2,800.00 (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit: Install 2 additional hand scanners for employee accountability 1 at multi-service center, 1 at city garage Attach additional information as necessary
  • 7. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed x 3. New Item x 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: City Hall Phone system Quantity: 1 Description: Aquire new IP based phone system Estimated Cost : 60,000.00 (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit: Large savings based on current system. Attach additional information as necessary
  • 8. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed x 3. New Item x 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: HFD Phone system Quantity: 1 Description: New IP based Phone system Estimated Cost : $25,000.00 (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit: Same as project 5. Attach additional information as necessary
  • 9. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement x 2. Badly Needed x 3. New Item 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: HPD Phone system Quantity: 1 Description: New IP based phone system Estimated Cost : 28,000.00 (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit: Same as item 5. Attach additional information as necessary
  • 10. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: 2010 Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential x 2. Replacement 2. Badly Needed 3. New Item x 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: Document Management System Quantity: 1 Description: See left Estimated Cost : $19,098.80 (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit:
  • 11. Attach additional information as necessary
  • 12. FileBound Imaging Only License Level 250,000 $- Quantity Software Options Workflow $- E-Forms $- 1 Importer Pro $5,999 $5,999 0 Kodak Capture Pro for i1320 Scanner $1,045 $- Kodak Capture Pro for i1420 Scanner $2,700 $- 1 FileBound Archive and Retention Agent $7,000 $7,000 Software Subtotal $12,999 Services and Training On-Site Assessment (per day) $1,600 $- 1 On-Site Installation and Training $3,500 $3,500 0 Professional Service Hours $225 $- Software and Services Total $16,499 Scanner Options 0 Kodak i1320 USB Scanner $1,250 0 Kodak i1420 USB Scanner $4,200 Total with Scanner Incentive $16,499.00 Annual Maintenance for this configuration $2,599.80 Total with Annual Maintenance $19,098.80
  • 13. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed 3. New Item 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: Quantity: Description: Estimated Cost : (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit:
  • 14. Attach additional information as necessary
  • 15. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed 3. New Item 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: Quantity: Description: Estimated Cost : (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit:
  • 16. Attach additional information as necessary
  • 17. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan) BUDGET YEAR: 2010 DEPARTMENT: YEAR REQUESTED: Check Check Type of item One Priority One 1. Additional Acquisition 1. Essential 2. Replacement 2. Badly Needed 3. New Item 3. Desirable 4. Improvement 4. Nice to Have 5. Renovation or Reconstruction Item / Project Name: Quantity: Description: Estimated Cost : (per item and total - attached detailed cost estimate) (Note any additional costs to operating budget as well. (ex. maintenance cost etc.) ) Justification / Benefit:
  • 18. Attach additional information as necessary
  • 19. 5 (E) 5(C) 5 (D) FIVE YEAR CAPITAL BUDGET PLAN 2 2014 LOCAL UNIT: 2012 2013 3 4 (B) 4 (C) 5 (A-E) 5 (A) 5 (B) 4 (A) PLANNED FUNDING SERVICES FOR CURRENT YEAR- 2010 FUNDING AMOUNTS PER BUDGET YEAR 1 GRANTS PROJECT ESTIMATED CAPITAL IN AID AND OTHER DEBT ESTIMATED PROJECT TITLE NUMBER TOTAL COST IMPROVEMENT FUND FUNDS AUTHORIZED TOTAL COST 2010 2011 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL ALL PROJECTS - - - - - - - - - -

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