Boe February 10 2009 Agenda

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Hoboken Boe February 10 2009 Agenda

Hoboken Boe February 10 2009 Agenda

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  • 1. STATED SESSION HOBOKEN BOARD OF EDUCATION FEBRUARY 10, 2009 VERSION I This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Proper public notice of the meeting was published in the two local papers on February 7, 2009 and was delivered to those persons requesting that such notice be mailed to them. If any Board member or member of the public in attendance believes that the meeting is in violation of the Open Public Meeting Act, the Hoboken Board of Education requests that they make a statement at this time. The Board wishes to make those in attendance aware that this meeting is being recorded on video and will be broadcast by the board at a later date on CATV Channel 77. The Hoboken Board of Education is committed to preserving the decorum of the public process and is mindful that we live in the electronic age of computers, cell phones and other electronic communications devices. Nevertheless, we respectfully request that all meeting participants kindly silence their electronic devices during the course of the meeting, and if use of the device is necessary, we ask that you please leave the meeting room if you need to conduct personal business. SALUTE TO THE FLAG ROLL CALL I. Presentation by Ms. Susan McCusker of New Jersey School Boards Association Board Members Self Evaluation II. REPORT OF THE SUPERINTENDENT OF SCHOOLS III. REPORT OF THE BOARD PRESIDENT IV. COMMITTEE REPORTS 1
  • 2. V. Discussion and Possible Appointment of Board Member to fill vacancy VI. Appointment of Treasurer of School Moneys Submitting for review and approval the appointment of Nicola Trasente, Director of Finance for the City of Hoboken, as Treasurer of School Moneys for the period of February 10, 2009 to June 30, 2009, at a salary of $10,000 per annum. VII. POLICY MANUAL (2008 Revision) – (6000 SERIES) – 1st Reading Move that the Board approve Series 6000 of the Hoboken School District Policy Manual (2008 Revision), Instruction summarized as follows: 1. GOALS AND OBJECTIVES (FILE CODE 6010) 2. SCHOOL CALENDAR (FILE CODE 6111) 3. SCHOOL DAY (FILE CODE 6112) 4. EMERGENCIES AND DISASTER PREPAREDNESS (FILE CODE 6114) 5. CEREMONIES AND OBSERVANCES (FILE CODE 6115) 6. NONDISCRIMINATION/AFFIRMATIVE ACTION (FILE CODE 6121) 7. ARTICULATION (FILE CODE 6122) 8. CURRICULUM ADOPTION (FILE CODE 6140) 9. CURRICULUM DESIGN/DEVELOPMENT (FILE CODE 6141) 10. RECOGNITION OF RELIGIOUS BELIEFS AND CUSTOMS (FILE CODE 6142.2) 2
  • 3. 11. INDEPENDENT STUDY (FILE CODE 6141.4) 12. SUBJECT FIELDS (FILE CODE 6142) 13. FAMILY LIFE EDUCATION (FILE CODE 6142.1) 14. ENGLISH AS A SECOND LANGUAGE; BILINGUAL PROGRAMS (FILE CODE 6142.2) POLICY 15. ENGLISH AS A SECOND LANGUAGE, (FILE CODE 6142.2) REGULATION 16. PHYSICAL EDUCATION AND HEALTH (FILE CODE 6142.4) 17. BASIC SKILLS (FILE CODE 6142.6) 18. ARTS (FILE CODE 6142.9) 19. TECHNOLOGY (FILE CODE 6142. 10) 20. CAREER EDUCATION (FILE CODE 6142.12) 21. HIV PREVENTION EDUCATION (FILE CODE 6142.13) 22. CURRICULUM GUIDES (FILE CODE 6143) – NOT INCLUDED; CURRENTLY UNDER REVISION 23. LESSON PLANS (FILE CODE 6143.1) 24. CONTROVERSIAL ISSUES ( FILE CODE 6144) 25. EXTRACURRICULAR ACTIVITIES (FILE CODE 6145) 3
  • 4. 26. INTRAMURAL COMPETITION; INTERSCHOLASTIC COMPETITION (FILE CODE 6145.1/6145.2) 27. PUPIL PUBLICATIONS (FILE CODE 6145.3) 28. PUBLIC PERFORMANCES BY STUDENTS (FILE CODE 6145.4) 29. STUDENT GOVERNMENT (FILE CODE 6145.5) 30. SOCIAL EVENTS AND CLASS TRIPS (FILE CODE 6145.7) 31. GRADUATION REQUIREMENTS (FILE CODE 6146) 32. ACCELERATION OF PUPILS (FILE CODE 6146.1) 33. PROMOTION/RETENTION (FILE CODE 6146.2) 34. STANDARDS OF PROFICIENCY (FILE CODE 6147) 35. EVALUATION OF INDIVIDUAL STUDENT PERFORMANCE (FILE CODE 6147.1) 36. SCHOOL ASSIGNMENT (FILE CODE 6150) NOT INCLUDED; CURRENTLY UNDER REVIEW 37. CLASS SIZE (FILE CODE 6151) 38. FIELD TRIPS (FILE CODE 6153) 39. HOMEWORK/MAKEUP WORK (FILE CODE 6154) 40. INSTRUCTIONAL PLANNING/SCHEDULING (FILE CODE 6156) 4
  • 5. 41. INSTRUCTIONAL SERVICES AND RESOURCES (FILE CODE 6160) 42. GUIDELINES FOR EVALUATION AND SELECTION OF INSTRUCTIONAL MATERIALS (FILE CODE 6161.1) 43. COMPLAINTS REGARDING INSTRUCTIONAL MATERIALS (FILE CODE 6161.2) 44. COMMUNITY RESOURCES (FILE CODE 6162.4) 45. RESEARCH (FILE CODE 6162.5) 46. MEDIA CENTER/LIBRARY (FILE CODE 6163.1) 47. INTERVENTION AND/REFERRAL SERVICES FOR GENERAL EDUCATION PUPILS (FILE CODE 6164.1) 48. GUIDANCE SERVICES (FILE CODE 6164.2) 49. CHILD STUDY TEAM (FILE CODE 6164.4) 50. SPECIAL INSTRUCTIONAL PROGRAMS (FILE CODE 6171) 51. REMEDIAL INSTRUCTION (FILE CODE 6171.1) 52. GIFTED AND TALENTED (FILE CODE 6171.2) 53. AT RISK AND TITLE 1 (FILE CODE 6171.3) 54. SPECIAL EDUCATION (FILE CODE 6171.4) 5
  • 6. 55. PARENTAL INVOLVEMENT POLICY (FILE CODE 6175.1) 56. ALTERNATIVE EDUCATIONAL PROGRAMS (FILE CODE 6172) 57. WITHDRAWAL FROM SCHOOL (FILE CODE 6172.1) 58. HOME INSTRUCTION (FILE CODE 6173) 59. EARLY CHILDHOOD EDUCATION/PRESCHOOL (FILE CODE 6178) 60. ADULT/COMMUNITY EDUCATION (FILE CODE 6200) 61. EVALUATION OF THE INSTRUCTIONAL PROGRAM (FILE CODE 6300) VIII. 2009 Annual School Board Election Submitting for review and approval the necessary preparations for the Annual School Election to be held on Tuesday, April 21, 2009. Each item to be approved separately and to have effect immediately and or as directed by legislative statute and is subject to change by legislative statute and to be governed in accordance with N.J.S. A.: Title 19. a. Establish that the Annual School Election shall be held on Tuesday, April 21, 2009, for the election of three (3) Board Members for a term of three (3) years and to submit to the electorate the amount of local taxes to be raised to support the 2009-2010 school district budget. b. Establish that the 36 polling districts be open continuously between the hours of 2:00 pm and 9:00 pm and as long as may be necessary to permit all the legal voters then present to vote. c. Establish that pursuant to Title 19, voting machines shall be used at all polling districts. d. Establish that the nominating petitions may be obtained from the Secretary of the Board at his office between the hours of 9:00 am and 4:00 p.m., commencing Wednesday, February 11, 2009 and ending Monday, March 2, 2009. 6
  • 7. e. Establish that pursuant to Title 19 that the closing time for filing of nominating petitions is Monday, March 2, 2009 at 4:00 p.m. f. Establish that pursuant to Title 19 that challenges to a nominating petition must be filed in writing with the Secretary of the Board by 4:00 p.m. on Tuesday, March 3, 2009. In such cases, the Board shall immediately notify the challenged candidate, and make a determination of the challenged petition no later than Thursday, March 5, 2009. g. Establish that pursuant to Title 19, the last day a candidate may withdraw from the election, or amend a defective petition, is Monday, March 9, 2009, at 4:00 p.m. h. Establish that pursuant to Title 19, the drawing of names for ballot for positions of candidates on the voting machines be set for Monday, March 9, 2009 at 4:30 pm in the meeting room of the Board of Education located at 1115 Clinton Street. Such drawing shall be performed by the Secretary of the Board and the results of said drawing shall be certified by the Secretary of the Board, to the County Clerk, no later than Tuesday, March 10, 2009. i. Establish that the Secretary of the Board and/or the County Board of Elections is hereby authorized to supervise the Annual School Election in accordance with the Laws and Statutes of the State of New Jersey, Title 19. j. Granting the Secretary permission to lease polling places where necessary for the Annual School Election on Tuesday, April 21, 2009 and to pay appropriate rental fees to each of the owners. k. Granting the Secretary permission to provide a list of election officers for each polling district. Election of officers for each polling district will consist of the following: 1. Judge of elections 2. Inspector of elections 3. Two clerks of election if the respective election district contains more than 900 registered voters and with the possibility that additional Spanish speaking clerks may be needed. l. Establish the rate of compensation for election officers for the following dates at $100.00 plus an amount not to exceed $25.00 for any worker who will be responsible for the transporting of election registry books. 1. Election Day, April 21, 2009 2. Instructional workshop 7
  • 8. m. Grant the Secretary and/or the County Board of Elections the authority to publish in various newspapers all notices required by law to be published pertaining to the Annual School Election and to issue purchase orders for printing materials and supplies to be used in the Annual School Election. n. Granting the Secretary permission to request that the City Clerk of Hoboken and the County Superintendent of Elections keep their offices open until 9:00 pm on the weekday evenings of March 27, 30, and 31, 2009 for voter registration. o. Establishing the date, time and location of annual public hearing on the 2009-2010 school budget. 8
  • 9. David Anthony Board Secretary 1. Submitting for review and approval minutes of the following Board meetings: December 16, 2008 Stated Session January 13, 2009 Stated Session January 13, 2009 Closed Session February 3, 2009 Committee of the Whole October 16, 2007 Closed Session* 9
  • 10. Mr. John R. Raslowsky Superintendent of Schools 1. Submitting for review and approval, I hereby recommend communication received from Gwendolyn White notifying the Board of her resignation as Assistant Boys and Girls outdoor Track Coach. 2. Submitting for review and approval, I hereby recommend communication received from Patricia Hack, teacher at Hoboken High School requesting Family Medical Leave Act for 12 weeks followed by a maternity leave effective February 25, 2009 for the remainder of the school year returning to work on September 1, 2009. 3. Submitting for review and approval, I hereby recommend communication received from Joanna Ariyan, teacher at Connors School requesting Family Medical Leave Act for 12 weeks followed by a maternity leave effective March 16, 2009 returning to work on February 1, 2010. 4. Submitting for review and approval, I hereby recommend communication received from Loreto Martinez, School Psychologist at Connors School requesting Family Medical Leave Act for 12 weeks effective April 9, 2009 returning to work on September 1, 2009. 5. Submitting for review and approval, I hereby recommend communication received from Holly Quellette, a teacher requesting an addition one year personal leave of absence (without pay) from February 15, 2009 – February 1, 2010. 6. Submitting for review and approval, I hereby recommend communication received for Romy Marchesani, a teacher requesting Family Medical Leave Act for 12 weeks effective April 27, 2009 returning to work on September 2009. 10
  • 11. 7. Submitting for review and approval, I hereby recommend permission to apply for Hudson County Substitute Certificates for the following applicants and add them to our pool of substitute teachers. Souja Algharib $90.00 per day Joseph Cuttre IV $90.00 per day Jordana L. Franzblau $90.00 per day Najet Gharsallaoui $80.00 per day ToniAnn Percontino $80.00 per day Jennifer Stanislaski $80.00 per day Elizabeth J. Tozour $80.00 per day Joseph Valentino $80.00 per day Charles C. Winslow $80.00 per day 8. Submitting for review and approval, I hereby recommend the following transfers effective immediately. From To Samuel Garcia HHS Maintenance Connors School Felipe Peguero Connors Engineer Brandt School 9. Submitting for review and approval, I hereby recommend the appointment of Amanda PraSisto as a home ABA Therapist. At a salary of $50.00 per hr. for 2 hrs. per week for 17 weeks total cost $1,700.00. Funding from line item #11-219- 100-101-20-1092 10. Submitting for review and approval, I hereby recommend adding Luz Durando to the NJ ASK tutoring pool at Wallace school for the 2008-2009 school year at a salary of $31.00 per hr. as per HEA contract. Funding from line item #15-401- 100-100-06-1903-000 11. Submitting for review and approval, I hereby recommend the appointment of Denise Vallejo as a elementary teacher assigned to Wallace school for a replacement teacher for Romy Marchesani effective February 23, 2009 – June 30, 2009 at a salary of $45,433.00 pro-rated. 12. Submitting for review and approval, I hereby recommend the appointment of Patricia Drumgoole and Amanda Prasisto to be added to the pool of home instructors for the 2008-2009 school year salary $31.00 per hr. as per HEA contract. Funding from line item #11-150-100-101-20-1092 and 11-219-100-101- 20-1092 11
  • 12. 13. Submitting for review and approval, I hereby recommend the appointment of the following for the Saturday Detention Program effective February 14th – June 6, 2009, 4 hrs. per Saturday. Funding from line item #15-401-100-100-05-1903 Demarest and 15-140-100-101-07-1903 Hoboken High School One monitor per 20 students for each session Hourly Rate Joseph Davis $25.00 Charles Matthews $31.00 Ivan Ramos $31.00 Carmine Ronga $31.00 One clerk for each session Nancy Lisa $25.00 Carolyn Pasculli $25.00 14. Submitting for review and approval, I hereby recommend the appointment of Efrain Rodriguez Jr. as a part-time clerk for the SBYSP at a salary of $10.00 per hr. not to exceed 28 hrs. per week. Funding from line item #20-436-200-100-13- 102 15. Submitting for review and approval, I hereby recommend the appointment of Robert Y. Bice , as an English teacher replaceing Patricia Hack effective February 11, 2009 – June 30, 2009 at a salary of $45,433.00 as per HEA contract pro-rated. 16. Submitting for review and approval, I hereby recommend the appointment of Dana E. Couzens, as a Special Education teacher at Hoboken High School replacing Rene Corrado effective February 23, 2009 - June 30, 2009 at a salary of $51,759.00 as per HEA contract pro-rated. 17. Submitting for review and approval, I hereby recommend the appointment of the following Soundman (2) at a salary of $200.00 per person/per performance effective February 2009. Jean Roman Carlos Roman 18. Submitting for review and approval, I hereby recommend the appointment of Lisa Craven from a teacher aide to a Highly Qualified Teacher Aide at a salary of $13.00 per hr. not to exceed 27 hrs. per week. Funding from line item #11-190- 100-106-13-1072-000 19. Submitting for review and approval, I hereby recommend the appointment of Peer Leader Advisor for Wallace School 20. Preschool Registration 12
  • 13. 21. Submitting for review and approval, I hereby recommend rescinding resolution #20 (A & B) originally passed at its November 18, 2008 meeting regarding a consulting contract and accompanying funding for “Hola” dual language program (see below) A. Submitting for review and approval, I hereby recommend authorization to enter into a consulting agreement from November 24, 2008-June 30, 2009 not to exceed $150,000.00 for development of a dual-language elementary school program. Services to include outreach, research and support. B Submitting for review and approval, I hereby recommend authorization to designate $50,000.00 for supplies, materials, and other resources for a dual language elementary school program to commence in September 2009. 22. Upon recommendation of the Program Committee, be it resolved, that the Superintendent of Schools is hereby authorized and directed to take steps necessary commence registration and plan for the establishment of a Spanish- English dual-language program in the Hoboken Public Schools for the 2009-2010 school year. No monies will be expended by the Board, during this planning process for the current fiscal year. 23. Submitting for review and approval, I hereby recommend to apply for the NJEA Frederick L. HIPP Foundation for Excellence in Education Grant. The thrust of the grant will be Teaching Science and Engineering in the primary years. The grant will be in the amount of $5,000.00. 24. Submitting for review and approval, I hereby recommend the appointment of Jessica Sweeney as a part time Speech Therapist, effective February 23, 2009- June 30, 2009 she will be working four days per week. At a salary of $45,568.00 as per HEA contract pro-rated. Brian A. Buckley 13
  • 14. School Business Administrator 1. SBA Submitting that the Board ratify/approve purchases entered into pursuant to the State of New Jersey Cooperative Purchasing Program (N.J.A.C. 5:34-7.29) for items exceeding or potentially exceeding the District’s current bid threshold of $21,000. Contracts are for the period beginning July 1, 2008 and ending June 30, 2009, unless the State contract is terminated earlier than June 30, 2009. In such an instance, a supplemental resolution will follow at such time. The following State contract vendors apply: Vendor Name/Address State Contract # YTD Contract Amount Arcola Bus 70782 $ 161.98 Carlstadt, NJ AT&T 43337 18,636.55 Newark, NJ Autozone 71188 319.29 Jersey City, NJ CDW Government 67176 46,842.70 Chicago, IL Charles F. Connolly 71600 2,600.00 North Arlington, NJ Eric Armin, Inc. 52524 608.05 Newark, NJ ETA 66488 Chicago, IL Flaghouse, Inc. 67389 Hasbrouck Heights, NJ Flinn Scientific 65621 2,411.89 Batavia, IL General Recreation 59057 Newton Square, PA Hertrich Fleet Services, Inc. 72830 14
  • 15. Milford, DE Hess Corporation 64026 81,909.41 Woodbridge, NJ IBM 88722 663.48 Atlanta, GA Lakeshore Learning 65594 12,736.65 Carson, CA Paper Mart, Inc. 58409 3,134.21 East Hanover, NJ Perma Bound 65596 1,590.97 Jacksonville, IL School Specialty 65606 65,477.75 Milwaukee, WI Sherwin Williams 73153 15,403.61 Moonachie, NJ Stan’s Sport Center 66832 86,455.35* Hoboken, NJ Stewart Industries 64041 19,487.02 Burlington Twp., NJ United States Elevator 71489 13,745.25* Fairfield, NJ 66335 Verizon 43338 17,772.30 Trenton, NJ Verizon Wireless 64428 20,354.85 Newark, NJ Xerox Corporation 57429 478.64 Louisville, TX * - Awarded via the Open Public Bidding Process (N.J.S.A. 18A:18A-4) 2. SBA Submitting for review and approval the following facility requests: 15
  • 16. a. Organization: City of Hoboken Recreation Hoboken All-Stars Travel Soccer Dates: Friday, January 16, 30, 2009 Friday, February 6, 13, 27, 2009 Friday, March 6, 13, 20, 2009 Time: 6:00 p.m. to 10:30 p.m. Dates: Saturday, January 17, 24, 31, 2009 Saturday, February 7, 14, 28, 2009 Saturday, March 7, 14, 21, 2009 Time: 1:00 p.m. to 7:00 p.m. Dates: Sunday, January 18, 25, 2009 Sunday, February 1, 8, 15, 2009 Sunday, March 1, 8, 15, 22, 2009 Time: 5:00 p.m. to 10:00 p.m. Facility: Hoboken High School gymnasium Purpose: Recreation Soccer practice Fee: Non-Profit - No Fee b. Organization: Hoboken Little League Dates: Sunday, February 15, 22, 2009 Sunday, March 1, 8, 15, 22, 2009 Time: 9:00 a.m. to 3:00 p.m. Facility: Hoboken High School gymnasium Purpose: Little League practice Fee: Non Profit - No Fee c. Organization: Relay for Life Date: Saturday, May 16, 2009 Time: 11:00 a.m. – 11:00 p.m. Facility: Hoboken High School Purpose: Alternate site in case of inclement weather Fee: d. Organization: Zog Sports NJ Days: Tuesday, Wednesday, Thursday Dates: March 24, 25, 26, 31, 2009 April 1, 2, 7, 21, 22, 23, 28, 29, 30, 2009 May 5, 6, 7, 12, 13, 14, 2009 Time: 7:00 p.m. to 10:00 p.m. Facility: Thomas G. Connors School gymnasium Purpose: Adult recreational co-ed dodge ball Fee: For Profit - 19 days x 3 hours per day = 57 hours @ $120.00 per hour – Total = $6,840.00 e. Organization: Zog Sports NJ 16
  • 17. Dates: Sunday, March 8, 15, 22, 29, 2009 Sunday, April 5, 19, 26, 2009 Sunday, May 3, 17, 2009 Time: 7:00 p.m. – 10:00 p.m. Facility: JFK Stadium Purpose: Adult recreational co-ed touch football Fee: For Profit - 9 days x 3 hours per day = 27 hours @ $120.00 per hour – Total = $3,240.00 f. Organization: Circulo Deportivo Amistad Softball League Date: Sunday, April 26, 2009 Time: 1:00 p.m. – 6:00 p.m. Facility: JFK Stadium Purpose: Opening Day Softball Game Fee: Non Profit – 1 day x 5 hours per day @ $45.00 per hour – Total $225.00 3. SBA Submitting for review and approval acceptance of (A-148) Board Secretary Report and (A-149) Treasurer Report for the following month: January 2009 4. SBA Submitting for review and approval claims for the month of January 2009 in the amount of $1,838,360.63. 5. SBA Submitting for review and approval payment of medical and workers’ compensation claims through third party administrator CompServices, Inc.: January 2009 Check #504 through 575 in the amount of $33,040.24 6. SBA Submitting for review and approval payroll, employer’s share of social security and unemployment, pay dates from: Pay Net Employee Gross Employer Pay Date Payroll Deductions Payroll SH SS & SUI Total 15 of 26 1/20/09 678,234.29 551,718.95 1,229,953.24 98,579.57 1,328,532.81 16 of 26 2/3/09 643,846.78 544,506.81 1,188,353.59 97,049.08 1,285,402.67 1,322,081.07 1,096,225.76 2,418,306.83 195,628.65 2,613,935.48 7. SBA Submitting for review and approval the fire drill reports for the month of January 2009. 17
  • 18. 8. SBA Submitting for review and approval the following resolution authorizing $300,000 Letter of Credit as Collateral for Deductible Workers Compensation Insurance Policy: WHEREAS, the District has considered risk management strategies to address workers compensation liability, and has duly consulted its liability insurance consultant in examining the optimal options, considering both costs and benefits, and WHEREAS, it is determined that a deductible workers compensation insurance policy with individual/aggregate deductibles of $250,000/$1,000,000 with AmeriHealth Casualty was the optimal plan, given consideration of various factors as payroll profile and loss history, and WHEREAS, as security for payment of the Board’s obligation under the agreement with AmeriHealth Casualty, the Board shall provide to AmeriHealth Casualty, as beneficiary thereof, a clean irrevocable Evergreen Letter of Credit, issued by the Board’s designated depository, TD Bank, in the amount of $300,000, as a form of collateral, which AmeriHealth Casualty may draw upon in instances where an obligation is not fulfilled by the Board as part of its obligation under the policy, and WHEREAS, the Letter of Credit shall be provided until such time as AmeriHealth Casualty no longer requires such collateral. Furthermore, the amount of the Letter of Credit may be re-determined annually as a result of certain risk factor calculations, NOW, THEREFORE, BE IT RESOLVED, that the Board ratify provision of Letter of Credit in the amount of $300,000 as security for payment of the Hoboken Board of Education, as “Insured” under a Deductible Workers Compensation Insurance Policy. 9. SBA Submitting for review and approval acceptance of the Impact Aid payment in the amount of $129,320.79. 10. SBA Submitting for review and approval addition to original contract award for plumbing services, in the amount of $20,000.00, to William J. Guarini, Inc. WHEREAS, at the June 24, 2008 Stated Session after advertising for bids on June 15, 2008, and receiving bids on June 24, 2008, the Board awarded a contract to William J. Guarini, Inc., of Jersey City, NJ, for 2008/2009 plumbing services. The criteria of awarding the bid was unit cost rather than total price. Notwithstanding, the contract award was made subject to a not to exceed amount of $26,000., and 18
  • 19. WHEREAS, due to the volume of plumbing services required by the District, it is deemed necessary to increase the contract ceiling by $20,000, to a revised not to exceed amount of $46,000. 11. SBA Submitting for review and approval to add Nicola Trasente, Treasurer of School Moneys as a signatory to all Business Office Checking Accounts with the Board’s designated official depository, TD Bank, N.A. WHEREAS, the following Business Office Checking Accounts currently contain three (3) signatures as required by N.J.S.A. 18A:19-1, that of the President, Secretary and by such Treasurer of School Moneys, Account Name Account # General Account 3451684306 Child Nutrition Account 3451684314 Payroll Account 3451684284 Payroll Agency Account 3451684292 AND WHEREAS, upon approval of resolution appointing Nicola Trasente as Treasurer of School Moneys, he is then a required signatory, NOW The Hoboken Board of Education (the “Board”) resolves that: 1. TD Bank, N.A. (the “Bank”) is designated as a depository for the funds of the Board and to provide other financial accommodations indicated in this resolution. 2. This resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by the Bank. Any and all prior resolutions adopted by the President and Members of the Board and certified to the Bank as governing the operation of this Board’s account(s) are in full force and effect, until the Bank received and acknowledges an express written notice of its revocation, modification or replacement. Any revocation, modification or replacement of a resolution must be accompanied by documentation, satisfactory to the Bank, establishing the authority for the changes. 3. The signatures of the Board Secretary and School Business Administrator on this resolution is conclusive evidence of their authority to act on behalf of the Government Unit. The Board Secretary or School Business Administrator, so long as he acts in a representative capacity as agent of the Board, is authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable for the effective exercise of the powers indicated on page one, from time to time with the Bank, subject to any restrictions on this resolution or otherwise agreed to in writing. Board approval, 19
  • 20. via a duly adopted resolution, is required for all matters so promulgated by State statute or regulations, or as designated by Board policy or regulations. 4. All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of the Board with the Bank prior to the adoption of this resolution are hereby ratified, approved and confirmed. 5. The Board agrees to the terms and conditions of any account agreement, properly opened by the Board Secretary. The Board authorizes the Bank, at any time, to charge the Governmental Unit for all checks, drafts, or other orders, for the payment of money, that are drawn on the Bank, so long as they contain the required signature for this purpose. 6. Except as prohibited by State statute or regulation, or by Board policy or regulations, the Board acknowledges and agrees that the Bank may furnish at its discretion automated access devices to Agents of the Board to facilitate those powers authorized by this resolution or other resolutions in effect at the time of issuance. The term “automated access device” includes, but is not limited to, credit cards, automated teller machines (ATM), and debit cards. 7. The Board acknowledges and agrees that the Bank may rely on alternative signature and verification codes issued to or obtained from the Agents named on this resolution. The term “alternative signature and verification codes” includes, but is not limited to, facsimile signatures on file with the Bank, personal identification numbers (PIN), and digital signatures. If a facsimile signature specimen has been provided on this resolution (or that are filed separately by the Board with the Bank from time to time), the Bank is authorized to treat the facsimile signature as the signature of the Agent(s) regardless of by whom ob y what means the facsimile signature may have been affixed so long as it resembles the facsimile signature specimen on file. The Board authorizes each Agent to have custody of the Board’s private key used to create a digital signature and to request issuance of a certificate listing the corresponding public key. The Bank shall have no responsibility or liability for unauthorized use of alternative signature and verification codes unless otherwise agreed in writing. The Board further resolves that the following individuals are designated as the authorized signers on the above listed Business Office Checking Accounts: Frances Rhodes-Kearns, Board President ______________________________ David Anthony, Board President ______________________________ Nicola Trasente, Treasurer of School Moneys ______________________________ 20
  • 21. 12. SBA Submitting for review and approval of original appropriation adjustments 2008/2009, relating to Title I 20% Supplemental Educational Services (SES) requirements. The below adjustments were determined necessary in response to a January 8, 2009 letter from the N. J. Department of Education with notification that 20% of the total $1,418,547 2008/2009 Title I entitlement must be earmarked for S.E.S. This amount $283,709, was originally allocated as part of the blended resource of the District’s three K-8 schools. Revenues: Original Revised Account # Description Amount Adjustment Amount 15-441-231 Contr to WSR from Title I Calabro School Budget 95,781 (48,858) 46,923 Connors School Budget 398,851 (204,450) 194,401 Wallace School Budget 530,368 (30,401) 499,967 1,025,000 (283,709) 741,291 20-4411-231 Title I 393,547 283,709 677,256 Total Title I Entitlement 2008/2009 1,418,547 - 1,418,547 Appropriations: Original Revised Account # Description Amount Adjustment Amount Calabro School Budget: 15-190-100-610-04-0000-252 Tech Suppl. Gr. 1-8: Cal 20,420 (9,000) 15-190-100-610-04-0240-000 Supplies Gr. 1-8: Cal 58,656 (16,000) 15-401-100-500-04-0000-000 Oth Pch Svc. CO/EX: Cal 2,700 ( 2,000) 15-401-100-600-04-0521-000 Suppl. Music CO/EX:Cal 1,550 ( 1,550) 15-000-223-320-04-0000-100 Pro Ed Svc Tchr Trg G&T Cal 2,000 ( 2,000) 15-000-223-320-04-0257-000 Pro Ed Svc Tchr Trg: Cal 2,250 ( 1,950) Original Revised 21
  • 22. Account # Description Amount Adjustment Amount 15-000-240-300-04-0259-000 Prof Svcs-Sch Admin: Cal 2,400 ( 1,000) 15-000-240-500-04-0250-000 Oth Pch Svc-Sch Admin: Cal 8,500 ( 5,000) 15-000-240-600-04-0250-000 Supplies Sch Admin: Cal 10,500 ( 6,000) 15-000-240-800-04-0250-000 Oth Obj-Sch Admin: Cal 3,200 ( 2,000) 15-000-270-512-04-0521-000 Contr Transp-Field Trips: Cal 4,600 ( 2,358) ________ Sub Total Affected Line Items 116,776 (48,858) 67,918 Balance Unaffected Line Items 1,794,430 1,794,430 Total Calabro School Budget 1,911,206 (48,858) 1,862,348 Funding (Revenue) Summary: General Fund Contribution 1,796.136 1,796,136 Special Revenue – NCLB Title I 96,781 (48,858) 46,923 - NCLB Title II-A 19,289 19,289 1,911,206 (48,858) 1,862,348 Connors School Budget: 15-190-100-320-09-0257-000 Pro Ed Svcs – Gr 1-8: Conn 10,600 (10,600) 15-000-240-600-09-0250-000 Supplies Sch Admin: 33,730 (13,400) Sub Total – Affected Line Items 44,330 ( 24,000) 20,330 Balance-Unaffected Line Items 4,243,016 4,243,016 Sub Total Connors School Budget as Advertised 4,287,346 ( 24,000) 4,263,346 Add: 2008/2009 Transfer from Hoboken HS Budget 120,139 120,139 4,287,346 96,139 4,383,485 Funding (Revenue) Summary: General Fund Contribution 3,843,450 300,589 4,144,039 Special Revenue – NCLB Title I 398,851 (204,450) 194,401 - NCLB Title IIA 45,045 45,045 4,287,346 96,139 4,383,485 22
  • 23. Original Revised Account # Description Amount Adjustment Amount Wallace School Budget: No Appropriation Adjustments Wallace School Budget – Original 7,871,934 - 7,871,934 Add: 2008/2009 Transfer from Hoboken High School 13,891 13,891 Total Wallace School Budget 7,871,934 13,891 7,885,825 Funding (Revenue) Summary: General Fund Contribution 7,242,648 44,292 7,286,940 Special Revenue – ECPA Carryover 11,951 - 11,951 - NCLB Title I 530,368 (30,401) 499,967 - NCLB Title IIA 86,967 - 86,967 7,871,934 13,891 7,885,825 Hoboken High School Budget: 15-190-100-500-07-0896-000 Pch Svc Copier Maint: HHS 14,000 (5,401) 15-213-100-610-07-0000-252 Tech Supplies – Resource: HHS 25,390 (24,000) 15-213-100-610-07-0241-000 Supplies – Resource: HHS 22,385 (22,000) 15-000-240-600-07-0250-000 Supplies Sch Admin: HHS 35,940 (18,000) Sub Total Affected Line Items 97,715 (64,401) 28,314 Balance Unaffected Line Items 7,939,293 7,939,293 Sub Total – Hoboken HS Budget as Adjusted 8,037,008 (69,401) 7,967,607 Less: 2008/2009 Transfer to Connors School Budget (120,139) (120,139) to Wallace School Budget (13,891) (13,891) 8,037,008 (203,431) 7,833,577 Funding: General Fund Contribution 7,973,678 (203,431) 7,770,247 Special Revenue Fund NCLB Title IIA 63,330 63,330 8,037,008 (203,431) 7,833,577 23
  • 24. Original Revised Account # Description Amount Adjustment Amount Demarest High School Budget: 15-190-100-320-05-0521-000 Pro Ed Svc-Music: Dem 9,100 ( 9,100) 15-190-100-610-05-0000-252 Tech Supplies 9-12: Dem 26,400 ( 15,000) 15-190-100-610-05-0240-000 Supplies 9-12: Dem 81,200 ( 36,000) 15-190-100-890-05-0250-000 Other Obj 9-12: Dem 10,780 ( 9,000) 15-401-100-800-05-0521-000 Other Obj CO/EX: Dem 20,330 ( 18,000) 15-000-240-500-05-0250-000 Oth Pch Svc-Sch Admin: Dem 10,000 ( 9,350) 15-000-240-600-05-0250-000 Supplies Adm: Dem 22,770 ( 20,000) 15-140-100-730-05-0731-000 EQ 9-12: Dem 30,000 ( 25,000) Sub Total Affected Lines 210,580 (141,450) 69,130 Balance Unaffected Lines 2,368,335 2,368,335 Total Demarest High School Budget 2,578,915 (141,450) 2,437,465 Funding: General Fund Contribution 2,568,546 (141,450) 2,427,096 Special Revenue – NCLB Title IIA 10,369 10,369 2,578,915 (141,450) 2,437,465 Summary: School Budgets Appropriations 24,686,409 (283,709) 24,402,700 Funding: General Fund Contribution 23,424,458 23,424,458 Special Revenue – ECPA Carryover 11,951 11,951 - NCLB Title I 1,025,000 (283,700) 741,291 - NCLB Title IIA 225,000 225,000 24,686,409 (283,700) 24,402,700 24
  • 25. Original Revised Account # Description Amount Adjustment Amount Special Revenue Fund: NCLB Title I 20-231-100-300-18-0150-000 Pro Ed Svcs Inst Title I (SES) 283,709 283,709 20-231-100-300-18-0152-000 Pro Ed Svcs Instr Title I HCA 11,619 (2,475) 9,144 20-231-100-300-18-0156-000 Pro Ed Svcs Instr Title I YCS 2,582 (550) 2,032 20-231-100-300-18-0159-000 Pro Ed Svcs Instr Title I Must Sd 20,656 (4,400) 16,256 20-231-200-300-18-0000-000 Pro Ed Svcs NI Title I Dem 53,553 (53,553) - 20-231-200-300-18-0000-000 Pro Ed Svcs NI Title I Con SINI PD - 33,026 33,026 20-231-200-300-18-0000-011 Pro Ed Svcs NI Title I Cal SINI PD - 10,772 10,772 20-231-200-300-18-0000-012 Pro Ed Svcs NI Title I Unalloc PD - 11,103 11,103 20-231-200-300-18-0892-000 Pro Ed Svcs NI Title I PD Reserve 70,928 (1,348) 69.580 20-231-200-500-18-0259-000 Pro Dev Title I PD 11,000 7,425 18,425 Sub Total Affected Line Items 170,338 283,709 454,047 Other NCLB Appropriations (Direct) 223,209 223,309 Total Direct Title I Appropriation 393,547 283,709 677,256 Add: School wide Allocation 1,025,000 (283,709) 741,291 Total Title I Appropriations 1,418,547 1,418,547 25
  • 26. 13. SBA Submitting for review and approval the following workshop requests and mileage and M&IE where applicable: School/Dept. Date Staff & Grade Destination Cost/Account Charged a. 2/26/09 Mr. R. Maier Differentiated Instruction Cost to District - $160.00 1. Demarest Newark, NJ 15-000-223-320-05-0257-000 b. 2/26/09 Ms. Gomez Writing on Demand: Increasing Your Student’s Cost to District - $189.00 Success When Writing to Prompts on Writing 15-000-223-320-05-0257-000 Assessments Grade 6-12, Newark, NJ c. 3/17/09 Ms. Gomez Using Innovative Technology Projects to Cost to District - $378.00 Ms. DeRose Strengthen Content Area Learning Grades 6-12 15-000-223-320-05-0257-000 Newark, NJ d. 4/24/09 Mr. Cueto Classroom Management & Effective Teaching Cost to District - $298.00 Ms. Cohen of Children and Adolescents with Emotional 15-000-223-320-05-0257-000 and Behavioral Problems – Totowa, NJ a. 2/6/09 Mr. B. Buckley BA Electronic Web-Enabled Grant Payment No Cost to District 2. Bus Office Mr. J. Marra Sr. Acct. System Training – Somerset County Vo Tech 2nd HACCP Training – Hackensack, NJ b. 326/09 Mr. P. Stabile, ABA No Cost to District Ms. P. Santana a. 3/16/09 Ms. Sacci Orton-Gillingham Workshop Cost to District - $1,800.00 3. Wallace Ms. Canton Secaucus, NJ 15-000-223-320-06-0257-000 b. 3/25/09 Ms. Rhodes Best of the Best: Web Sites that Enhance Cost to District - $199.00 Instruction & Learning Grades K-6 15-000-223-320-06-0257-000 Newark, NJ a. 3/5/09 Ms. Canino What’s New in Children’s Literature Cost to District - $199.00 4. Connors Newark, NJ 15-000-222-300-09-0259-000 b. 3/12/09 Mr. Manente Successful Co-Teaching Strategies Cost to District - $199.00 Newark, NJ 15-000-223-320-09-0257-000 26
  • 27. School/Dept. Date Staff & Grade Destination Cost/Account Charged 4. Connors Cont. c. 3/13/09 Ms. Dunst Law-Related Ed. Conference No Cost to District New Brunswick, NJ d. 3/17/09 Ms. Dunst The Chronological Assessment of Suicide Events No Cost to District Wayne, NJ e. 3/24/09 Ms. Vespa Guided Reading Strategies to Accelerate the Cost to District - $567.00 Ms. Oberstein Success of All Your Students 15-000-223-320-09-0257-000 Ms. Suyat Newark, NJ f. 3/25/09 Ms. Canino The Best Instructional Web Site Cost to District - $199.00 Newark, NJ 15-000-222-300-09-0259-000 g. 4/24/09 Ms. Jervis Classroom Management & Effective Teaching Cost to District - $298.00 Ms. Dunst Children and Adolescents w/Emotional Problems 15-000-223-320-09-0257-000 Ms. Rodriguez Totowa, NJ Mr. Manente a. 3/9/09 Ms. Boscia What’s New in Children’s Literature Cost to District - $199.00 5. Calabro Newark, NJ 15-000-222-500-04-0259-000 a. 2/5/09 Ms. P. Ohaus NJ Principals & Supv. Assoc and the Cost to District - $405.00 6. HHS 2/28/09 Foundation for Educational Administration 15-000-401-500-07-0251-000 4/29/09 Monroe Township, NJ b. 3/6,7/09 Mr. McKenzie The Celebration of Teaching and Learning Cost to District - $375.00 New York City, NY c. 3/6/09 Ms. Sifonios The Celebration of Teaching and Learning Cost to District - $175.00 New York City, NY 15-000-223-500-07-0251 d. 3/26, 25/09 Ms. Alberto-Kolmer Pediatric Advance Life Support No Cost to District Jersey City Medical Center, JC, NJ 27
  • 28. School/Dept. Date Staff & Grade Destination Cost/Account Charged e. 4/24/09 Mr. Cuocci Classroom Management & Effective Teaching Cost to District - $298.00 6. HHS Cont. Mr. Apicella of Children & Adolescents with Emotional 15-213-100-320-07-0257-000 Ms. E. Evans-Pittman Totowa, NJ a. 2/6/09 Ms. D’Elia Ethics and the Law Cost to District - $89.00 7. Special Svc. Parsippany, NJ 11-000-219-320-20-0257-000 b. 5/3-5/09 Ms. J. Dunst NASW – NJ Annual Conference Cost to District - $1,360.00 Ms. P. Drumgoole Atlantic City, NJ 11-000-219-320-20-0257-000 Ms. C. Ellis Ms. S. Wolfsie 15. SBA Submitting for review and approval the following field trip requests. School/Dept. Date Staff & Grade Destination Cost/Account Charged a. 4/9/09 Ms. Mazzone Liberty State Park Interpretive Center No Cost to District 1. Wallace Jersey City, NJ Ms. Erbe/8th Gr. a. 2/27/09 Pershing Field Ice Rink Cost to District - $215.00 2. Connors Jersey City, NJ Connors School Fund a. 4/1/09 Mr. Munoz Nets v. Detroit Basketball Game No Cost to District 3. Demarest East Rutherford, NJ b.4/23/09 Mr. Munoz Paper Mill Playhouse Cost to District - $375.00 Millburn, NJ 15-401-100-800-05-0521-000-8523 a. 2/5/09 Ms. Alberto-Kolmer Hoboken University Medical Center No Cost to District 4. HHS Hoboken, NJ 28
  • 29. School/Dept. Date Staff & Grade Destination Cost/Account Charged b. 3/12/09 Mr. White Kean University, Union, NJ No Cost to District 4. HHS Cont Ms. E. Batistich c. 3/18/09 Ms. Triana-Lisa Wachovia Banking Center, Newark, NJ No Cost to District Ms. Picapietra Mr. McKenzie d. 4/3/09 Ms. McCabe NJ PAC Sacred Circle Café Hip Hop Griots Cost to District - $640.00 Newark, NJ 20-436-200-800-13-0251-000 EXECUTIVE SESSION WHEREAS, the Hoboken Board of Education seeks to adjourn to Executive Session in full compliance with the Open Public Meetings Act N.J.S.A. 10:4-6et. seq.: WHEREAS, the Open Public Meetings Act provides that a public body may exclude the public from that portion of the meeting at which it discusses matters pertaining to personnel, negotiations, and/or litigation; now BE IT RESOLVED, that the Hoboken Board of Education adjourns to Executive Session to discuss negotiations for a successor agreement with Hoboken School Employees Association and the Hoboken Administrators Association. BE IT FURTHER RESOLVED, that the minutes of the discussion of any of these items will be disclosed to the public when matters have been determined and confidentiality is no longer required. No action will be taken by the Board. PUBLIC DISCUSSION 29