Effective Oral Presentation: All You Need To Know To Become A Confident & Joyful Speaker Dr. Arthur Chiou Institute of Biophotonics Engineering National Yang-Ming University Tel:+886-2-2820-1091 Fax :+886-2-2820-1093

Outline Effective Presentation ? Planning / Analysis Preparation / Organizing (Tool & Techniques) Practice Delivery Questions & Answers Session Handout Material

Effective Presentation ?

Planning / Analysis

Preparation / Organizing (Tool & Techniques)

Practice

Delivery

Questions & Answers Session

Handout Material

A Presentation is ……. a speech with an objective a purpose a goal

An effective presentation is.. a speech that meets the objective reaches the goal hits the target

Objective To Inform To Educate To Convince To Persuade To Lead To Action

To Inform

To Educate

To Convince

To Persuade

To Lead To Action

Planning & Analysis What? Why? How? Who? Where? How Long?

Audience Background Age Hobby Interest Why are they here? Captive audience?

Background

Age

Hobby

Interest

Why are they here?

Captive audience?

Time Control Prepare at least three versions:- short, medium, and long

Selection of Materials Basic Criteria Objective Audience Time

Organizing Introduction Main Body Conclusion

Introduction

Main Body

Conclusion

Introduction to hook to preview Body to support to convince to bring along Conclusion to summarize to package

Introduction

to hook

to preview

Body

to support

to convince

to bring along

Conclusion

to summarize

to package

Techniques & Tools: (1) Audience Trial Performance Gimmicks Jokes Questions Visual Aids Reset: Bringing your audience to a new starting point

Audience Trial Performance

Gimmicks

Jokes

Questions

Visual Aids

Reset:

Bringing your audience to a new starting point

Techniques & Tools: (2) Examples Association / Exception Repetition Presenting Both Sides of a Controversial Variation Pure Telling

Examples

Association / Exception

Repetition

Presenting Both Sides of a Controversial

Variation

Pure Telling

Active Participation

Gimmicks

Joke To tell or not to tell?

Visual Aids: How Many (Much) ? Word Chart (Memory Aid) Transparency vs. Slide B&W vs. Color Video (Multi-media) 3-D

Word Chart (Memory Aid)

Transparency vs. Slide

B&W vs. Color

Video (Multi-media)

3-D

Comprehension / Retention Read (Report) Hear (Lecture) See (Display) See & Hear (Presentation) Say (Question & Answer) 0% 20% 40% 60% 80% 100% Do (Practice)

Effective Practicing: From Good Techniques to Good Habit Using a tape recording In front of a mirror And with a tape recorder Using a video-camera Rehearsal (with critics)

From Good Techniques to Good Habit

Using a tape recording

In front of a mirror

And with a tape recorder

Using a video-camera

Rehearsal (with critics)

Effective Delivery (1) Stage-Fright Eye-Contact Visual-Aids Voice (Speed, Loudness, Tone, Pitch, Pause) Pointer Distraction To Be Avoided (Audio, Visual) Gesture

Stage-Fright

Eye-Contact

Visual-Aids

Voice (Speed, Loudness, Tone, Pitch, Pause)

Pointer

Distraction To Be Avoided (Audio, Visual)

Gesture

Effective Delivery (2) Handout Materials or Samples Putting Your Audience Down Putting Yourself Down Responsiveness to Audience Be sincere, interested, enthusiastic, warm, and friendly! Be yourself!

Handout Materials or Samples

Putting Your Audience Down

Putting Yourself Down

Responsiveness to Audience

Stage Fright Well-Prepared Well-Practice Good Begining What if people walk out in the middle of my talk?

Well-Prepared

Well-Practice

Good Begining

Question & Answer Session Analyzing the CONTENT as well as the INTENT Repeating (or rephrasing) the question Address the answer to all “ KISS” (Keep It Simple & Short) Anticipation Prepare a few questions for yourself

Analyzing the CONTENT as well as the INTENT

Repeating (or rephrasing) the question

Address the answer to all

“ KISS” (Keep It Simple & Short)

Anticipation

Prepare a few questions for yourself

Nine Basic Steps (1) Goal: What do you want to accomplish? What does your audience want? Key Points: What do you want your audience to remember? Scope: How much can you cover? Objective Constraint Audience Constrsint Time Constraint Outline: Introduction – to hook Body – to support (your points) - to bring along (your audience) Conclusion – to package (your key points) Be Positive!

Goal: What do you want to accomplish?

What does your audience want?

Key Points: What do you want your audience to remember?

Scope: How much can you cover?

Objective Constraint

Audience Constrsint

Time Constraint

Outline:

Introduction – to hook

Body – to support (your points)

- to bring along (your audience)

Conclusion – to package (your key points)

Nine Basic Steps (2) Visual Aids : Keep them legible & simple Rehearsal : Polish & gain confidence Delivery : Project, be warm, be sincere, be yourself Q/A : Be brief, be honest, answer to the whole audience, answer ONLY the question Self-Evaluation Relax: Your audience want you to do well!

Visual Aids : Keep them legible & simple

Rehearsal : Polish & gain confidence

Delivery : Project, be warm, be sincere, be yourself

Q/A : Be brief, be honest, answer to the whole audience, answer ONLY the question

Self-Evaluation

Effective Presentation Informative Educational Convincing Persuasive Entertaining Impressive The speaker gets what he wants & All the listeners thought they got what they wanted

Informative

Educational

Convincing

Persuasive

Entertaining

Impressive

Know Your….. Subject Objective Audience Techniques Time Practice! Practice! Practice!

Subject

Objective

Audience

Techniques

Time

Handout Materials Hardcopy of Veiwgraphs Planning / Preparation Worksheet Speech Evaluation Sheet

Hardcopy of Veiwgraphs

Planning / Preparation Worksheet

Speech Evaluation Sheet

Speech Preparation Worksheet: 1. General Information Contact Person / Organization: Phone: Title: Date / Time: Place: Duration: Audience Analysis: Age Background Interest Gender Number Stakeholder (Decidion Maker) Trouble Maker

Contact Person / Organization:

Phone:

Title:

Date / Time:

Place:

Duration:

Audience Analysis:

Age

Background

Interest

Gender

Number

Stakeholder (Decidion Maker)

Trouble Maker

Speech Preparation Worksheet: 1. General Information (continued) Occasion: Purpose: Setting: Audiovisual: Objective (Yours vs. Audience’s): Goal (Yours vs. Audience’s ): Key Message:

Occasion:

Purpose:

Setting:

Audiovisual:

Objective (Yours vs. Audience’s):

Goal (Yours vs. Audience’s ):

Key Message:

Speech Preparation Worksheet: 2. Organizing Your Talk Introduction: Techniques Applied to hook (First 1 to 3 minutes) Benefit (WIFM) to preview (road -map) Body: Techniques Applied to support, to bring along Comprehensiveness Terminology & Level of Sophistication Conclusion: Key Message Benefit to Audience Script for First 1 to 3 minutes: Script for the last 1 to 3 minutes: Anticipated Questions:

Introduction: Techniques Applied

to hook (First 1 to 3 minutes)

Benefit (WIFM)

to preview (road -map)

Body: Techniques Applied

to support, to bring along

Comprehensiveness

Terminology & Level of Sophistication

Conclusion:

Key Message

Benefit to Audience

Script for First 1 to 3 minutes:

Script for the last 1 to 3 minutes:

Anticipated Questions:

Speech Preparation Worksheet: 3. Practicing Tape Recorder: Video Recorder: Friends & Colleagues (Critique):

Tape Recorder:

Video Recorder:

Friends & Colleagues (Critique):

Speech Evaluation Sheet (1): Speaker: Title: Date / time: Purpose / Objective: Effectiveness Comment / Suggestion Introduction: Hook Preview Body: Relevancy Interest Logical Flow Connection to Audience Conclusion: Key Message Audience’s Benefit

Speaker:

Title:

Date / time:

Purpose / Objective:

Effectiveness Comment / Suggestion

Introduction:

Hook

Preview

Body:

Relevancy

Interest

Logical Flow

Connection to Audience

Conclusion:

Key Message

Audience’s Benefit

Speech Evaluation Sheet (2): Effectiveness: Comment / Suggestion Delivery (any distraction ?): Loudness Clarity Vocal Variation Speed Enthusiasm Projection Eye Contact Gesture Posture Audio Visual Time (over-run / under-run)

Effectiveness: Comment / Suggestion

Delivery (any distraction ?):

Loudness

Clarity

Vocal Variation

Speed

Enthusiasm

Projection

Eye Contact

Gesture

Posture

Audio Visual

Time (over-run / under-run)

Speech Evaluation Sheet (3): Effectiveness Comment / Suggestion Question & Answer: Rephrase the Question Address to all Right to the point Overall Score: Additional Comment:

Effectiveness Comment / Suggestion

Question & Answer:

Rephrase the Question

Address to all

Right to the point

Overall Score:

Additional Comment: