SBS Presentation

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An Overview of how Safe Business Systems can help with your storage needs!

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SBS Presentation

  1. 1. Filing & Storage Solutions Safe Business Systems Inc.
  2. 2. Safe Business Systems 30+ Years of Experience Mobile Shelving Aurora Shelving Library Shelving Automated Carousels HIPPA Cabinets Literature Storage File Folders File Moves & Conversions
  3. 3. As trusted and experienced Filing and Storage Systems experts in St. Louis. Turnkey solutions that no one else is able to provide. There are many pieces to the puzzle and we provide them all so you stay on target. Safe Business Systems is On Target…
  4. 4. Interviews & Site Surveys 1. Space Requirements 2. How Do you Currently File 3. Current Storage System 4. Activity Level 5. Security Requirements 6. Fire Code & ADA Requirements 7. Type Of File 8. File Tracking, Lost Files, Retention
  5. 5. Analysis and Recommendations Capacity Increases or Floor Space Reductions Floor Plans Workflow Enhancements & Labor Savings Weight Calculations for Media & Equipment ROI Evaluations
  6. 6. <ul><li>Complete Project Management </li></ul><ul><li>Factory Trained Technicians </li></ul><ul><li>Union & Non-union Installation </li></ul><ul><li>National Coverage </li></ul><ul><li>Warranty & Service Agreements </li></ul>Safe Business Systems Service & Installation
  7. 7. What is Filing?? The Balance Between Space Organization Workflow Creates the Total Storage Solution!
  8. 8. Vertical Space is Free!!
  9. 9. Aurora Shelving Safe Business Systems Shelving for All Applications
  10. 10. <ul><li>Quality 4-Post Shelving </li></ul><ul><li>Variety of Applications </li></ul><ul><ul><li>General Office </li></ul></ul><ul><ul><li>Medical </li></ul></ul><ul><ul><li>Educational </li></ul></ul><ul><ul><li>Legal </li></ul></ul><ul><ul><li>Financial </li></ul></ul><ul><ul><li>Library </li></ul></ul>Aurora Shelving Safe Business Systems Shelving for All Applications
  11. 11. Safe Business Systems Shelving for All Applications Library Warehouse & Mezzanine
  12. 12. Aurora Shelving Tambour Doors Hinged Doors Full Security Safe Business Systems Shelving for All Applications
  13. 13. Aurora Shelving Retractable Doors Locking Drawers Selective Security Safe Business Systems Shelving for All Applications
  14. 14. Safe Business Systems The Compact Shelving Concept <ul><li>Conventional Layout – Storage units are separated by wasted aisle space. </li></ul><ul><li>Compact Shelving - Storage units placed on carriages which ride on tracks. The carriages compact together eliminating the aisles to increases floor space by up to 50%. </li></ul><ul><li>Compact Shelving - Existing aisles are eliminated and replaced with additional storage units. Within the same floor space, storage capacity is increased by 100%! </li></ul>
  15. 15. Safe Business Systems Mobile Applications File Room Existing Cabinets
  16. 16. Safe Business Systems Mobile Applications Library Law Firm
  17. 17. Safe Business Systems Mobile Applications Hanging Art Museum Artifacts
  18. 18. Safe Business Systems Mobile Applications Drawing Files Bug Storage
  19. 19. Safe Business Systems Mobile Applications Medical Warehouse
  20. 20. Safe Business Systems Mobile Applications Box Storage Garment Storage
  21. 21. Safe Business Systems Lateral Mobile
  22. 22. Safe Business Systems Automated Applications Vertical Carousels Banking, Healthcare, Insurance, Government, Warehouse
  23. 23. Safe Business Systems Automated Applications Horizontal Carousels Healthcare, Insurance, Financial, Government
  24. 24. Safe Business Systems Rotary Cabinets
  25. 25. Safe Business Systems Unique Space Saving Applications Form & Literature Storage Mail Flow System Art Storage
  26. 26. <ul><li>You won’t care about how much space you saved, if you can’t find your files! </li></ul><ul><li>Indexing enables you to find what is stored in your new equipment. </li></ul>Safe Business Systems Organization & Indexing
  27. 27. <ul><li>Alpha </li></ul><ul><li>Sequential Numeric </li></ul><ul><li>Terminal Digit </li></ul><ul><li>Chronological </li></ul><ul><li>Client Matter </li></ul><ul><li>VIN </li></ul><ul><li>Other </li></ul>Safe Business Systems Indexing Systems
  28. 28. Safe Business Systems End Tab Filing <ul><li>End Tab folders fit into the new equipment. </li></ul><ul><li>Alpha, Sequential, Terminal Digit, End Digit, Middle Digit </li></ul><ul><li>Color Coding Reduces Misfiles </li></ul>
  29. 29. Safe Business Systems Using the Workfile Alternative Change your filing system without changing the filing system!
  30. 30. <ul><li>We have solved the space problem, addressed organization and indexing issues but you are still hesitant to move forward. </li></ul><ul><li>WHY?? </li></ul>Safe Business Systems File Conversions Before After
  31. 31. Safe Business Systems File Conversions Drawer to Shelf Filing Alpha to Numeric Filing Re-foldering File Purges Paper to Image
  32. 32. Safe Business Systems File Moves
  33. 33. Safe Business Systems File Management Technology File Labeling Software Internet Based Labeling Net File Manager Electronic Medical Record Document Scanning and Imaging Solutions
  34. 34. <ul><li>RFID </li></ul><ul><li>Barcode Tracking </li></ul><ul><li>Conversion Services </li></ul>Safe Business Systems File Tracking Technology
  35. 35. Safe Business Systems Mailroom Systems The Mailroom is just another filing application where space, organization and workflow are the key to success.
  36. 36. Safe Business Systems Mailroom System Through Wall Free Standing
  37. 37. Safe Business Systems Mailroom System Copy/Fax Center Satellite Stations
  38. 38. Example 1: Maximizing Space
  39. 39. Example 1: Solution Rotary Cabinets
  40. 40. Example 2: Consolidating to a Central Filing System
  41. 41. Example 2: Solution File Shelving Existing LFI in central file room 8,000 Existing LFI in basement 16,000 Required LFI to fit in basement 24,000 Square feet being utilized in basement for file cabinets 1,312 LFI achieved in shelving 42,000
  42. 42. Example 3: Provide Security for Sensitive Documents File Cabinets Equals 3200 linear filing inches Mobile Equals 14,112 linear filing inches
  43. 43. Example 4: Sharing Information Faster
  44. 44. Safe Business Systems Comparison of Products Stationary Shelving Mobile Carriages Rotary Cabinets Horizontal Carousels Vertical Carousels High Accessibility      High Visibility of Files      Space Efficient      Fast Retrieval of Files      Numerous Accessories      Provide Security      Cost Effective      Aesthetically Pleasing     
  45. 45. Safe Business Systems Cost Per Linear Filing Inch 4-Drawer Lateral File Cabinets 42” w $5.49 Stationary Shelves $1.07 Mechanical Assist Mobile Carriages $1.46 Electrical Mobile Carriages $3.20 Rotary Cabinets $6.07 Horizontal Carousels $10.50 Vertical Carousels $15.45
  46. 46. Safe Business Systems Why we are the right choice Filing experts with 30 years of experience Turnkey solutions no manufacturer or manufacturer’s rep can provide Surveys, drawings, specifications, budgets, presentations & installations We do all the work Local and National project capabilities We keep you up to date with new product information and product updates.
  47. 47. Safe Business Systems Support Team Kevin Butler Were here when you need us… At your service 636-227-2772

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