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Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
Fujitsu & Readsoft Forms Classification and Document Automation Webinar
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Fujitsu & Readsoft Forms Classification and Document Automation Webinar

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This is a presentation I prepared for a joint solutions webinar with Readsoft on the topics of Forms Classification and Document Automation. The technology is amazing and very advanced. This type of …

This is a presentation I prepared for a joint solutions webinar with Readsoft on the topics of Forms Classification and Document Automation. The technology is amazing and very advanced. This type of technology enables computers to make automatic decisions that were traditionally made by humans. Obviously with classification technology organizations can save a lot of time by automating business process. Also, the organization can drastically decrease labor costs and have humans do more meaningful tasks.

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  • 1. Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar Kevin Neal Product Manager – Production Scanners Fujitsu Computer Products of America, Inc. Imaging Products Group (IPG) January 17, 2007
  • 2. Agenda • Introductions of Fujitsu and ReadSoft – Kevin Neal, Fujitsu presenter – Megan Fowler, Fujitsu moderator – Bob Fresneda, ReadSoft presenter • Document Capture • Fujitsu scanners and ReadSoft DOCUMENTS for Invoices • Document Classification considerations • Trend toward Higher Resolution scanning • Information Extraction techniques • ReadSoft overview – DOCUMENTS overview – DOCUMENTS for Mailrooms – DOCUMENTS for Invoices – Corporate overview • Questions and Answers Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 3. Document Capture • Document Capture directly effects the entire automation workflow • Document Capture begins with High Quality electronic images • High Quality electronic images improve automation success • Automation Success leads to improved business productivity • Business Productivity reduces costs and improves process • Improved Process creates a Business Advantage Document Capture is the on-ramp to Automation Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 4. Invoice Processing Paped-based challenges • Manual sorting of documents • Keying/miskeying data into backend systems • Physical routing of documents/making copies • Lost/misplaced copies of invoices • Missing out on early pay discounts due to delays • Accidentally paying same invoice more than once • Faxing and/or shipping costs to route invoices Preparation Input Capture Processing Presentation Doc Prep High-Speed OCR, OMR Storage Access Staples Image Quality Forms Processing Database Empower Paperclips Integration Validate/Verify Archiving Efficient Solving invoice challenges with Fujitsu and ReadSoft DOCUMENTS for Invoices Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 5. Fujitsu/ReadSoft DOCUMENTS for Invoices Invoices Doc Prep Structure Color Scanning Paper Size Image Quality Quality Paper Handling Font Type 300dpi Speeds ERP System Electronic Images Metadata Database ReadSoft DOCUMENTS SAP for Invoices Understand Oracle Financials Capture Process Client Workstations Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 6. Importance of Document Classification Security = Rules based access or restriction of information Information Silos Searchability = Narrow searches enable more relevant data Retention = Adhere to business policy or compliance regulations Human Resources Human Resources Accounting Accounts Payable Records Managers Shipping/Receiving Business Management Sales/Marketing Customer Service Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 7. Higher Resolution for Forms Processing “Scanning at true 300 dpi optical resolution is very important. Scanning at a lower resolution and then using scanner software to increase the dpi later on does nothing for OCR. In cases where the font size of characters on an image are very small ( point size of 4 or less), scanning images in at 400 dpi can improve character recognition. This again would require a scanner that supports true 400 dpi optical resolution.” Source: http://www.primerecognition.com/augprime/ocr_faq.htm “The accuracy of the OCR systems declined dramatically when the resolution of the images was reduced from 300 to 200 dpi…” Source: The Fourth Annual Test of OCR Accuracy ( http://www.isri.unlv.edu/downloads/AT-1995.pdf ) “Scan resolution: The number of dots per inch can affect the clarity of the image and accuracy of OCR. Recent tests found that reducing from 300 dpi to 200 dpi increased the OCR error rate for a complex document by 75%…” Source: http://www.collectionscanada.ca/9/1/p1-236-e.html Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 8. Trends toward Higher Resolution Scanning • Increased accuracy • More automation techniques • Decreased storage costs – Affordability of magnetic storage, DVD, optical, etc. • Document Classification intelligence – Instructed Invoices – Semi-Structured Accounts Payable documents – Handprint Recognition • Rated scanning speeds – No speed degradation – No longer need to sacrifice throughput at 300 dots per inch • Bandwidth and Network Infrastructure – Corporate T1, OC3, DSL, Cable Modem, Wireless • Improved image compression Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 9. Information Extraction Optical Mark Recognition Imaging Database fields (OMR) index fields Intelligent Character Recognition (ICR) index fields Optical Character Recognition (OCR) makes documents fully searchable Legible signature SSN and contact information sent to database field Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 10. Importance of Image Quality • Anchor points to identify know form types • Forms processing accuracy – Optical Character Recognition • 300dpi drastically increases accuracy Anchor Points for – Intelligent Character Recognition Forms Identification – Optical Mark Recognition • Database validation – Automatic record matching • Lack of Human Intervention • More accurate electronic reproduction of original documents • Image Enhancement – Automatic Orientation – Noise Removal – Deskew, Cropping, Intelligent Blank Page Removal, etc. Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 11. Color Documents • Dropout Color options – Color reduction (background washout) – Forms outline removal Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 12. Distributed or Centralized Scanning Applications Way Bills Legal Documents Bills of Lading Employee Records Proof of Delivery HR Forms Shipping Logs HR TeleCommuter Warehouse Shipping AP General Field Sales Person Remote Office Expense Receipts Invoices Customer Contracts Freight Bills Credit Applications Centralized Scanning Scenario Scan to E-mail Business Agreements Document Distribution Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar
  • 13. Speed Fujitsu Scanner Line-up 100+ PPM fi-5900C $24,995 60 PPM fi-4860C-VRS $17,995 fi-5750C $7,995 fi-4860C2 $17,995 -VRS $8,995 fi-5650C $5,995 40 -VRS $6,995 PPM fi-4340C $4,995 fi-5530C $3,995 25 PPM fi-5120C $1,195 fi-5220C $1,995 fi-5110C $895 15 PPM fi-60F A6 Flatbed fi-5015C Scanner $395 $695 $1,000 $2,000 $4,000 $5,000 $8,000 $17,000 $25,000
  • 14. More information • Fujitsu Document Scanners – Web Site: http://www.fcpa.com – E-mail: ecmWebinars@fcpa.fujitsu.com – Phone: 888-425-8228 • ReadSoft DOCUMENTS – Web Site: http://www.readsoft.com – E-mail: info-us@readsoft.com – Phone: 888-READSOF(T) or 504-841-0100 Fujitsu Scanners/ReadSoft Forms Classification and Document Automation Webinar

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