Time management 071810

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How to eliminate the feeling of being busy and getting nothing done.

How to eliminate the feeling of being busy and getting nothing done.

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Transcript

  • 1. Goal-Oriented Time Management
  • 2. I was so busy, but got nothing done.
  • 3. 3 Steps To Escape That Feeling
  • 4. Step 1: Establish Your Long Term Goal
  • 5. Step 1: Establish Your Long Term Goal Make a Coo l App
  • 6. Apply Kaizen Thinking
  • 7. Apply Kaizen Thinking Which Means...
  • 8. Incremental Improvements Add Up Over Time.
  • 9. Therefore,You Should Devote...
  • 10. at least 30 Minutes
  • 11. at least Eve ryday 30 Minutes
  • 12. Step 2: Get Organized At the end of the day, list tomorrow’s tasks
  • 13. Step 2: Get Organized At the end of the day, list tomorrow’s tasks (don’t worry about ranking them, yet)
  • 14. Step 2: Get Organized At the end of the day, list tomorrow’s tasks (don’t worry about ranking them, yet) Then...
  • 15. Step 2: Get Organized (cont.) The Next Morning, Update To-Do List
  • 16. Step 2: Get Organized (cont.) The Next Morning, Update To-Do List after Scanning Overnight Emails
  • 17. Step 2: Get Organized (cont.) The Next Morning, Update To-Do List after Scanning Overnight Emails Stay On the Tracks: RESIST Answering Emails Just Yet!
  • 18. Categorize Tasks Into 3 Groups
  • 19. Categorize Tasks Into 3 Groups • Standing Appointments/Projects • Busy Work (but necessary) • Game Changers
  • 20. Slot tasks into times when you’ll need a Busy Work: break from intensely focused projects. Standing Apt: Conference Call w/ Client Standing Apt: Product Marketing Meeting Standing Apt: Conference Call w/ Client
  • 21. Slot tasks into times when you’ll need a Busy Work: break from intensely focused projects. Standing Apt: Conference Call w/ Client Busy Work 1/2 hour: Standing Apt: Product Marketing Meeting Respond to emails Standing Apt: Conference Call w/ Client
  • 22. Step 3: Identify Your Game Changers High Priority Tasks Stepping Stone to Long Term Goal
  • 23. Slot Your Game Changers Into Your Calendar Standing Apt: Conference Call w/ Client Busy Work 1/2 hour: Respond to emails Standing Apt: Product Marketing Meeting Standing Apt: Conference Call w/ Client
  • 24. Slot Your Game Changers Into Your Calendar Standing Apt: Conference Call w/ Client Busy Work 1/2 hour: Respond to emails Standing Apt: Product Marketing Meeting Game Changer: Work on iPhone App Standing Apt: Conference Call w/ Client
  • 25. Slot Your Game Changers Into Your Calendar Standing Apt: Conference Call w/ Client Busy Work 1/2 hour: Respond to emails Standing Apt: Product Marketing Meeting Game Changer: Work on iPhone App Standing Apt: Conference Call w/ Client Game Changer 30 Min: Piano practice
  • 26. Tackling Game Daily Sense of Changers = Accomplishment Done 1. Game Changer: iPhone app work Done 2. Game Changer: practiced piano Done 3. Product marketing meeting Done 4. Call w/ Google 5. Billing issue; call Joe 6. Fill out travel expenses 7. Edit training manual Done 8. Workout
  • 27. Tackling Game Daily Sense of Changers = Accomplishment Done 1. Game Changer: iPhone app work Done 2. Game Changer: practiced piano Done 3. Product marketing meeting Done 4. Call w/ Google 5. Billing issue; call Joe 6. Fill out travel expenses 7. Edit training manual Done 8. Workout Even if you don’t tackle everything on your To-Do list, but do tackle the Game Changers, it’s a productive day.
  • 28. At Week’s End... REFLECT
  • 29. At Week’s End... What Have I Accomplished Toward My Long-Term Goal? REFLECT
  • 30. If You’ve Tackled Your Game Changers, the answer should be...
  • 31. A LOT!
  • 32. Created By Kevin Ferguson www.SpeechWritingPro.com kevin@speechwritingpro.com