National Library of Finland - long term preservation


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Overview of digital collections creation and long term preservation at the National Library of Finland.

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National Library of Finland - long term preservation

  1. 1. Long term preservation at The National Library of Finland<br />Esa-pekka Keskitalo, Chief Analyst<br />esa-pekka.keskitalo[at]<br />Ex Libris Rosetta Charter Customer Advisory Group Kickoff Meeting<br />München, 9 – 10 June, 2010<br />
  2. 2. The National Library of Finland<br />Established 1640<br />Legal depositlibrarysince 1707<br />Budget: circa 26 millioneuros<br />Staff: circa 280<br />The largestscientificlibrary in Finland (mainlyphilosophy, history, art, Eastern Europeanstudies)<br />National-levelservices for Finnishlibraries<br />Part of the University of Helsinki<br /><br />
  3. 3. Digital Preservationneeds at the NLF- Born Digital<br />Born-digitallegaldeposits<br />Web Archive<br />In smalleramounts, otherlegaldepositmaterials<br />Born-digitalquasi-legaldeposits<br />Based on contract, deposited at the NLF with the purpose of preservation<br />E.g. soundrecordingsfrom Warner Finland<br />Digital copies of printednewspapersarebeingdiscussed<br />Born-digitalregularcollections<br />Contingencyplans for licenced collections<br />
  4. 4. Newspapers<br />Periodicals<br />Monographs<br />Ephemera<br />Digital Preservationneeds at the NLF- DigitizedMaterials<br />
  5. 5. Whatwehavegot<br />+ Wehavegotpoliciesconcerning<br /><ul><li>collectionsdevelopment
  6. 6. collectionspreservation
  7. 7. digitization
  8. 8. principles of electroniclegaldepositing</li></ul>+ Oursystemsarereliable on the daily basis<br />+ There is general awareness of and commitment to preservation<br />+ Wehaveimprovedprocesses for bettertrustworthiness<br />
  9. 9. Whatwestillneed<br />Deep understanding of ourneed to change<br />A workingrisk management regime<br />Smoothprocessesoverorganization and systemjunctures<br />
  10. 10. The National Digital Library<br /><br />A common user interface for the information resources of libraries, archives and museums (in operation in 2011).<br />Digitization of the most essential cultural heritage materials of libraries, archives and museums <br />Development of a long-term preservation solution for electronic cultural heritage materials (a detailed plan ready in 2010)<br />Increasingawareness and competence<br />
  11. 11.
  12. 12. National Library of Finland<br />National Archive Service<br />SpecialLibraries<br />GovernmentalArchives<br />Public Libraries<br />MunicipalArchives<br />Libraries in HE institutions<br />National Digital Library – around700 organizations<br />PrivateArchives<br />SchoolLibraries<br />National AudiovisualArchive<br />National Museum of Finland<br />National Board of Antiquities<br />Finnish National Gallery<br />FinnishMuseum of NaturalHistory<br />OtherMuseums<br />National SpecializedMuseums<br />RegionalMuseums<br />RegionalArtMuseums<br />
  13. 13. National Digital Library– National Preservation System<br />Therewillbe a common preservationsystem for digitalculturalheritagematerials in archives, libraries, and museums<br />It is known as the PAS system (frompitkäaikaissäilytys)<br />Materilasmaybedocuments, photos, audiovisualmaterials, multimedia, metadata sets, publications, etc.<br />Passystem is intended to keepdigitalinformationusableover long periods of time, and overobsolesence of hardware, software and fileformats.<br />
  14. 14. PAS services<br />PAS services is the ensemble of preservationservicesprovided to archives, museums, and libraries.<br />At the core, therewillbe a system of software and hardware<br />PAS servicesare to becustomer-oriented. Evensmallerorganizationsmustbeable to benefit.<br />PAS servicesinclude<br />Ingest of materials<br />Preservation of them<br />Makingthemavailableagain<br />
  15. 15. Whocanparticipate?<br />PAS serviceswillbeaimedprimarily to organizations in the field of the Ministry of Education and Culture.<br />Organizationswillown and be in control of the materials, buttheyoutsource the storing and preservation.<br />Digital materialsmustbeproduced, managed, and exploitedusingacceptedpolicies and methods<br />Need for PAS servicesmayvaryaccording to the resources and readiness of organizations<br />Organizationswillcover the costs of preservation.<br />
  16. 16. Timeline<br />Long-termpreservationReport: June, 2010<br />Pre-Implementationproject: 2011-2014<br />Implememtationproject: 2015-2016 earliest<br />Pre-implementationprojectwillberunby CSC – IT Centre for Science (<br />
  17. 17. Why common PAS services?<br />Supportedbyriskanalysis<br />Supportedbycost and benefitanalysis<br />Is in accordancewith general principles of government-level ICT architecturestrategies<br />