Project brief


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Project brief

  1. 1. PROJECT BRIEF For the Construction of 12AM Cafe Taylor's University Lakeside Campus, Subang Jaya, Selangor, Malaysia Prepared by Taylor's Students 24th June 2013 Revision 1.1
  2. 2. Contents 1. Introduction 1.1 Project Description 1.2 Project Background 1.3 Project Objective 1.4 Project Scope 1.5 Success Criteria 2. Specification 2.1 Risk 2.2 Constraints 2.3 Assumptions 2.4 Timescales of the project 3. Project Management Team 3.1 Team Members 3.2 Objective 3.3 Tasks 4. Stakeholders 4.1 Primary Users 4.2 Government and Statutory Authorities 4.3 Other Community and User Groups 5. Budget 5.1 Preliminary Budget Structure 5.2 Exclusions 6. Reference Documents / Sources
  3. 3. 6.1 Website 6.2 Meeting Minutes
  4. 4. 1. INTRODUCTION 1.1 PROJECT DESCIRPTION The project is named :" 12AM Cafe Construction Project", involves the construction of a cafe in Taylor's University Lakeside Campus, Subang Jaya, Selangor, Malaysia. The land has a total area of 68,797 square meters and it is owned and managed by Taylor's Education Group Sdn Bhd. The cafe is built especially for the students who stay up late around 12am to 6am. This cafe provide students a safe place to have a break while doing their assignments or a place to hang out in this late night. Food and drinks can be prepared and provided for the students. The cafe is planned to build inside the university land ,a 20m x 20m site area beside the three academic blocks. It is a small open space area with green grass and some trees surrounding it. Selected Site: VIEW FROM FRONT Selected Site: VIEW FROM BACK
  5. 5. Site beside the academic block E
  6. 6. This site has been a plain green area since 2010 without any construction. We have done some site analysis and found that this site will be our ideal spot for the cafe for the following reason: 1. Ideal location for students from academic blocks 2. Windy area, hence good ventilation Selected Site: VIEW FROM SIDE 1 Selected Site: VIEW FROM SIDE 2
  7. 7. 3. Far from the main road, less sound pollution.. 4. Good scenery because near the lake 5. Safe for students as it is within campus area. 6. The site is far from the hostel area hence would not disturb other students in the late night. The agreement of this project brief is estimated to be signed on 29th July 2013 and the whole construction is estimated to take about 3 months. 1.2 PROJECT BACKGROUND Taylor's University Lakeside Campus is a Subang Jaya Lake area on the outskirts of Kuala Lumpur has had many incarnations—first it was a tin mining field, then an illegal dumpsite, finally it became a squatter occupied by the homeless. After a major rehabilitation programme, the site has been transformed into an international school in 2010—Taylor’s Lakeside Campus now sits on the banks of the lake, wrapped closely around the water’s edge. The university takes advantage of this natural water body, formed initially by early mining activities, to formulate its environmental strategies and revitalize it into a key part of the campus 1.3 PROJECT OBJECTIVES: Improve in the level of service in Taylor's University Protect the students' safety in the late night Provide an ideal spot for the students to relax in the midnight Shorten the distance for the students to get food or drinks at the cafe instead of the commercial block. 1.4 PROJECT SCOPE 1.5 SUCCESS CRITERIA The cafe is built within the estimated time. The cafe is built within the estimated budget. The cafe is used fully by students who stay up late and recognize it as a new and ideal place to get food and drinks. The cafe is now part of the famous spot for late night activity with relaxing atmosphere and comfortable ambience.
  8. 8. 2. SPECIFICATIONS 2.1 RISK Funding: In case the funding is not enough, the project will be slowed down, postpone or worst, abandoned. Approval: The Authority’s approval will really affect the project, in case the Authority do not give out an approval for the project, the project cannot be carried out. Failure to attract or retain top talent: If we cannot find the right talent for the construction, there might be some problems that will be triggered and it might need to take a longer time that will trigger more problems in the future, e.g. client will lose their interest in the project. Injury to workers: In case something like this happens, problems will be triggered, e.g. the cost of the treatment. 2.2 CONSTRAINTS Pollution: The remnant of the construction materials will pollute the surroundings of the construction site, during the construction work. The sound of the construction work will disturb the activity around the construction site and will distribute to a sound pollution. Safety: The safety around the construction site will be hard to guarantee, the construction process and materials might endanger the safety of people passing by near the construction site. 2.3 ASSUMPTIONS The working hours will be from 12:00am – 6:00am. The customers will be the students that stayed up late. The staffs are not from the campus students. Students who usually go out of the campus area to have supper or to get a short break will choose to stop by this place. It will help in our campus facilities improvement. It will help the students who stayed up late to have a place to have a break. 2.4 TIMESCALE FOR PROJECT
  9. 9. 3. PROJECT MANAGEMENT TEAM 3.1 TEAM MEMBERS Key Members Person-in-charge Company Contact Adress Architect Mr. Edy Phung Phone: (+60) 12-253-4128 E-mail: green& G&B Sdn. Bhd. Level 3, JalanHua, No. 777, 47500, Subang Jaya, Selangor DarulEhsan, Malaysia. Landscape Architect Mr. Peh Ker Neng Phone: (+60) 14-6170502 E-mail: MajuTECH Landscape Architecture Firm 8,jln mutiara emas 5/25, taman perindustrian mount austin,81100, johor bahru, johor Structural Engineer Miss Lee Jo Yee Phone: (+60) 16-411-5000 E-mail: JADI Engineering Consultants Sdn. Bhd. No. 16, Jalan Scotland, Taman Lumba Kuda, Georgetown, Pulau Pinang Contractor Mr. Nicolas Wong Phone: (+60) 14-882-8889 Office No: 086-338889 E-mail: Wong Xiao En Berhad No 51A, Tanjung Batu, Jalan Tun Husseisn Onn, 97000 Bintulu, Sarawak. Quantity Surveyor Miss Ling Hui Sim SIM Construction Berhad No 3,Jalan Taman Selekoh, Lahad Datu, Sabah. 3.2 OBJECTIVES To completely understand the students' needs and plan, design and build a cafe for the student. 3.3 TASKS Architect Observe construction of 12AM-CAFÉ to ensure that site work will meet the specifications of construction documents when the construction have completed. Submit modification of the design of 12AM-CAFÉ during construction to contractor. Adapt a project to real life site conditions, correct errors and remedy omissions to the construction documents. Provide an estimate for the cost work of 12AM-CAFÉ. As cost requirements change, architect has to update and refine cost estimate and share the information with contractor and owner. Architect recommends alternative solution to resolve any variations to original budgets. Conduct an assessment of the site for the owner
  10. 10. Consider the operations and performance of the facilities and make recommendations for maintenance and improvement. Landscape Architect Overseeing the design of a variety of projects, including urban regeneration schemes, pedestrian schemes, road or retail schemes, and maintaining the character of sites of natural beauty; Establishing general landscape requirements with clients; Conducting preliminary studies of the site (including contours, soil, ecology, buildings, roads); Assessing a site's potential to meet the client's specifications; Carrying out environmental impact assessments; Seeking and taking into account the views of local residents, potential users, and parties with a vested interest in the project; accurately preparing and presenting detailed plans and working drawings, including applications, construction details and specifications for the project using computer-aided design (CAD) packages or similar design software; Presenting proposals to clients, dealing with enquiries and negotiating any amendments to the final design; Matching the client's wishes with your knowledge of what will work best; Contacting and coordinating manufacturers and suppliers; Putting work out to tender, selecting a contractor and manager (mainly for larger projects), and leading cross-functional teams; Making site visits; Ensuring deadlines are met; Liaising with other professionals on the project; Monitoring and checking work on-site (on large projects, landscape managers may do this type of supervisory work); Authorising payment once work has been satisfactorily completed; Attending public inquiries to give evidence if necessary; Generating new business opportunities. Structural Engineer Design structures to withstand stresses & pressures (Do not bend, twist, collapse or vibrate, remain strong and secure throughout their use. Choose appropriate materials to meet design specifications Analysis configurations of the basic structural components of 12AM-CAFÉ
  11. 11. Calculate pressure, stress & strains that each component (beam & lintel) will experience from other parts of the structure due to human use or environmental pressure. Liaising with architect to agree an safe designs and fit the aesthetic concept of construction Considering the strength of various material Examining structures at risk of collapse and advising how to improve their structure integrity Making drawings, specifications and computer models of structures for building contractors. Investigating ground conditions and analysising results of site tests Applying expert knowledge of the forces that act on various structure Use computers and computer-aided design (CAD) technology for simulation process. Contractor To perform and complete a task that is assigned or created Checking whether the clients are aware of their duties Cooperate with other working parties Consult with the workers in good time Provide workers under their control with relevant information Ensure the structure is built as per drawings Lease with consultants, sub-traders and owner to achieve the common goal of work being completed on time. Quantity Surveyor Preparation of Feasibility Studies Estimating to define project budgets Analysis of the effect of design changes on the project budget Cost planning to refine the budget as the design documents develop Preparation of Bills of Quantities to assist in the tender process Provision of cost control services during construction Assessment of the contractor’s progress claims Assessment of variation and delay claims Procurement of subcontractors and labour to carry out specialist trade works Negotiation and settlement of accounts Monthly forecasting and cost reporting Monthly negotiation and agreement of payments for works carried out Determination of the final project cost
  12. 12. Preparation of tax depreciation reports for investors and property owners Expert witness reports to assist in the settlement of building disputes 4. STAKEHOLDERS These are the stakeholders have so far been identified for the project: 4.1 PRIMARY USERS
  13. 13. The students of Taylor's University Lakeside Campus, especially the students from the hostel and students who stay up late in the educational building block for their assignments, projects or discussion. 4.2 GOVERNMENT AND STATUTORY AUTHORITIES 4.3 OTHER COMMUNITY AND USER GROUPS 5. BUDGET 5.1 PRELIMINARY BUDGET STRUCTURE 5.2 EXCLUSIONS
  14. 14. 6. REFERENCE DOCUMENTS / SOURCES 6.1 WEBSITES Taylor's University Background: Sample Project Brief: Example of the Timescale of the Project:
  15. 15. -3.pdf 6.2 MEETING MINUTES