Western's Text Messaging and Emergency Notification Overview
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Western's Text Messaging and Emergency Notification Overview

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Western's Text Messaging and Emergency Notification Overview

Western's Text Messaging and Emergency Notification Overview

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    Western's Text Messaging and Emergency Notification Overview Western's Text Messaging and Emergency Notification Overview Presentation Transcript

    • Overview of PAS
      • Any emergency warning system should be built on multi mode delivery to try and communicate with as many affected persons as possible.
    • Pioneer Alert System (PAS) Western Oklahoma State College January 2011 Revised April 2011
    • Overview of PAS
      • It’s very complicated.
      • We are starting with text messaging
      • Hard wired panic buttons
      • Security cameras
      • Desktop Messaging
    • Available Emergency/Urgent Notification and Warning Systems
      • 1. Public address system + VoIP?
      • 2. Flat screen monitors strategically located throughout campus (Campus Cable)
      • 3. Text messaging
      • 4. Bulk email
      • 5. Media release/Press release
    • Available Emergency/urgent Notification and Warning Systems (cont.)
      • 6. NOAA Weather Radio
      • (strategically located throughout campus)
      • 7. Fire Alarm
      • 8. Western College Home Page website
      • 9. Staff interruption of classes
      • 10. Hard Wired Panic Button
      • 11. Software Alert Client
    • PAS Activation Approval
      • 1. President
      • 2. Vice President for Academic & Student Support Services
      • 3. Vice President for Business Affairs
      • 4. Vice President for Development & Alumni Relations
      • 5. Dean of Academic Affairs
      • 6. Dean of Technology
      • 7. Dean of Technical Education
      • 8. Dean of Student Support Services
      • 9. Director of Physical Plant
      • 10. Director of Public Relations
    • PAS Activation Scenarios  
      • 1. Dangerous Situation
      • 2. Tornado Warning
      • 3. Severe Thunderstorm/Lightning/ or Ice Storm Warning
      • 4. Hazardous Condition
      • 5. Other (TBD)
    • Status
      • Text Messaging service is in place and has been tested by Guy and Emily Smith with the Rodeo Team Fall 2010
    • Multiple Modes of Distribution
      • Automatically signed up for email
      • Must opt in to text service
      • Potential expansion to social networks
      • Auto webpage display
    • Policy & Process
    • Time Table
      • Training – Week of January 31
      • Activation Approval Group for emergency situations
      • Faculty RAVE training for non emergency situations
      • Awareness Campaign - Week of April 4
      •  
    • The Prediction
      • Getting students to sign up is the Challenge
      • 87% of campus have text messaging
      • Virginia Tech enrollment= nearly 100%
      • Generally enrollment = 30 – 50 %
      •  
    • The Reality Getting Students to Sign Up
      • So Far
      • 250 Students
      • 85 WOSC Staff
      • 25 Groups
      •  
      • Official Group Membership
      • School Closings 60
      • Weather Alerts 52
      • Student Activities 45
      • WINDS 32
      • Student Store 11
    • How to improve participation
      • Press Packet/media campaign
      • Incentives (iPod)
      • Faculty non-emergency usage
      •  
    • Current Project
      • Hard Wired Panic Buttons
      •  
      • 1) Wire has been run to the following locations:
      •  
      •  
    • Current Project
      • Hard Wired Panic Buttons (cont.)
      • 2) Servers have been built and put into place
      • 3) Clients for distribution list must be installed. These are the people who will receive the message. There will be no warning details other than that this location has hit a panic button.
      •  
    • Current Project
      • Desktop Warning
      •  
      • Currently in Testing…It must be working as I have had multiple calls during testing asking if this is a test
      •  
      •  
    •