Time Management - Pick n Brew Secretaries' Day Coffee Talk

Slide 1: TIME MANAGEMENT Earn more. Beat Stress. Enjoy Life. Kenny Ong CNI Holdings Berhad www.myCNI.com.my www.OOBEY.com

Slide 2: About: CNI 1. 19 years old 2. Core Business: MLM 3. Others: Contract Manufacturing, Export/Trading, eCommerce 4. Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan 5. Staff force: ± 500 6. Distributors: 200,000 7. Products: Consumer Goods and Services www.myCNI.com.my www.OOBEY.com

Slide 3: Intro: Congratulations. You are going to die. www.myCNI.com.my www.OOBEY.com

Slide 4: Management Skills 1. Job 7. Career 2. Time What to Manage? 6. Attitude 3. Boss 5. 4. Relationship Discipline www.myCNI.com.my www.OOBEY.com

Slide 5: Why manage Time? 1. Work 2. Stress 3. Career 4. Life www.myCNI.com.my www.OOBEY.com

Slide 6: Time to Know 1. Time is irreversible 2. Value = Time + Money 3. Love is spelt as T.I.M.E. to your loved ones 4. Interruptions will always happen 5. Time investments compound 6. “I don't have time” = lower priority 7. Time required for something expands according to expectations www.myCNI.com.my www.OOBEY.com

Slide 7: At the HEART… Only three things really matter in Time Management: 2. Prioritize 3. To-do List 4. Maximize www.myCNI.com.my www.OOBEY.com

Slide 8: 1. Prioritize “Concentrate on results, not on being busy” www.myCNI.com.my www.OOBEY.com

Slide 9: 1. Prioritize Pareto Principle: 80/20 rule Products 20 percent of the products bring in 80 percent of the profit Reading 20 percent of the book contains 80 percent of the content Donations 20 percent of the people will give 80 percent of the money Leadership 20 percent of the people will make 80 percent of the decisions Picnic 20 percent of the people will eat 80 percent of the food! www.myCNI.com.my www.OOBEY.com

Slide 10: 1. Prioritize Pareto Principle: 80/20 rule Priorities Results 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 www.myCNI.com.my www.OOBEY.com

Slide 11: 1. Prioritize H Automate. Predict. DO this. Delegate. Urgent Delay. Deadline. Downtime. Markers. Don’t do. L Important H www.myCNI.com.my www.OOBEY.com

Slide 12: 2. To-do List “Trying to remember stuff is the major cause of stress.” www.myCNI.com.my www.OOBEY.com

Slide 13: 2. To-do List ! Task 1 ↓ Task 2 Task 3 www.myCNI.com.my www.OOBEY.com

Slide 14: 2. To-do List 1. Must do. If not, don’t continue 2. Prioritize 3. Update 4. Discipline. Morning/Evening. 5. Work/Life List www.myCNI.com.my www.OOBEY.com

Slide 15: 3. Maximize “It’s the little things that kill you” www.myCNI.com.my www.OOBEY.com

Slide 16: 3. Maximize 1. Analyze the time wasters in your day. 2. Use the on/off button on your TV 3. Plan your day's activities each morning or every evening before bed. 4. Use meal times effectively and enjoyably 5. Use a to-do list/check off items when completed for a sense of accomplishment 6. Decide upon your goals and objectives and periodically update them www.myCNI.com.my www.OOBEY.com

Slide 17: 3. Maximize 1. Set PRIORITIES 2. Control visitors 3. If you need to see someone, go to their office/room/house, you can always leave. 4. Keep a neat working area 5. Write notes on calendars 6. When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule. www.myCNI.com.my www.OOBEY.com

Slide 18: 3. Maximize 1. Put undone work aside in an orderly fashion 2. Take short breaks 3. If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc. 4. Work hard/PLAY HARD 5. Communicate openly, frankly and clearly and tactfully. Don't beat around the bush. 6. Make your deadlines known to others so they will respect your schedule www.myCNI.com.my www.OOBEY.com

Slide 19: 3. Maximize 1. Group common activities: it is easier than you think to do more than one thing at a time. 2. Don't complain 3. Don't whine 4. Break big tasks into little ones www.myCNI.com.my www.OOBEY.com

Slide 20: KL stress & time wasters 1. Parking 2. Traffic 3. Lines What is Time’s worth to you? www.myCNI.com.my www.OOBEY.com

Slide 21: Personally speaking… 1. Small time segments 2. Do things at times that no one else is doing it: a. Traffic b. Shopping c. Holiday d. ATM 3. Carry paper & pen (or PDA) 4. Pre-work 5. Internet (search, templates, tools)** 6. Forced Break Times www.myCNI.com.my www.OOBEY.com

Slide 22: Top 11 Wonderful Free Software I use to increase my productivity and do cool stuff 1. Spybot – Search 1. PixResizer and Destroy 2. Slideshare 2. Lavasoft Ad-ware 3. PDF995 3. Flashget 4. Google Calendar 4. Save2PC Sync 5. Windows Movie 5. Google Desktop Maker Search 6. AoA Audio Extractor www.myCNI.com.my www.OOBEY.com

Slide 23: Break Time Ease Stress: • time alone • shopping • reading • mamak • gym • good book • friends • toilet • games • yoga • songs • walking around • movie • Staring at ceiling • driving around • (whatever eases you) www.myCNI.com.my www.OOBEY.com

Slide 24: Personally speaking… 1. Allocate extra time for all task planning (this includes traveling) 2. Judge and manage personalities 3. Control phone calls (call out, return call out) 4. In phone calls (or face-to-face) – serious first, social second 5. Learn to say ‘No’ 6. Planned Annual Leave 7. Wednesday leave www.myCNI.com.my www.OOBEY.com

Slide 25: Personally speaking… 1. Plan for 6.30 exit 2. Automobile University 3. Fat = 50% (money) + 100% (time) www.myCNI.com.my www.OOBEY.com

Slide 26: Summary… Only three things really matter in Time Management: 2. Prioritize 3. To-do List 4. Maximize www.myCNI.com.my www.OOBEY.com

Slide 27: Decide to decide www.myCNI.com.my www.OOBEY.com

Slide 28: Decide to decide Decide on your Life priorities. Remember who you are really working for. Go home. www.myCNI.com.my www.OOBEY.com

Slide 29: Who are you really working for?

Slide 30: Why manage Time? “What scares me more than death? It is that I lived, and died, and I did not do anything significant with my life.” www.myCNI.com.my www.OOBEY.com

Slide 31: Time Management = Sacrifice www.myCNI.com.my www.OOBEY.com

Slide 32: Endnote Is it worth it? www.myCNI.com.my www.OOBEY.com

Slide 33: Advertisement Time… www.myCNI.com.my www.OOBEY.com

Slide 34: Thank You. soft copy of slides: www.totallyunrelatedrandomanddebatable.b logspot.com