Time Management - Pick n Brew Secretaries' Day Coffee Talk
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Time Management - Pick n Brew Secretaries' Day Coffee Talk - Presentation Transcript
- TIME MANAGEMENT Earn more. Beat Stress. Enjoy Life. Kenny Ong CNI Holdings Berhad www.myCNI.com.my www.OOBEY.com
- About: CNI
- 19 years old
- Core Business: MLM
- Others: Contract Manufacturing, Export/Trading, eCommerce
- Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan
- Staff force: ± 500
- Distributors: 200,000
- Products: Consumer Goods and Services
- Intro:
- Congratulations.
- You are going to die.
- Management Skills www.myCNI.com.my www.OOBEY.com 7. Career 6. Attitude 5. Discipline 4. Relationship 3. Boss 2. Time 1. Job What to Manage?
- Why manage Time?
- Work
- Stress
- Career
- Life
- Time to Know
- Time is irreversible
- Value = Time + Money
- Love is spelt as T.I.M.E. to your loved ones
- Interruptions will always happen
- Time investments compound
- “I don't have time” = lower priority
- Time required for something expands according to expectations
- At the HEART…
- Only three things really matter in Time Management:
- Prioritize
- To-do List
- Maximize
- 1. Prioritize
- “ Concentrate on results, not on being busy”
- 1. Prioritize
- Pareto Principle: 80/20 rule
- 1. Prioritize
- Pareto Principle: 80/20 rule
- 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. www.myCNI.com.my www.OOBEY.com
- 2. To-do List
- “ Trying to remember stuff is the major cause of stress.”
- 2. To-do List ! ↓ www.myCNI.com.my www.OOBEY.com Task 3 Task 2 Task 1
- 2. To-do List
- Must do. If not, don’t continue
- Prioritize
- Update
- Discipline. Morning/Evening.
- Work/Life List
- 3. Maximize
- “ It’s the little things that kill you”
- 3. Maximize
- Analyze the time wasters in your day.
- Use the on/off button on your TV
- Plan your day's activities each morning or every evening before bed.
- Use meal times effectively and enjoyably
- Use a to-do list/check off items when completed for a sense of accomplishment
- Decide upon your goals and objectives and periodically update them
- 3. Maximize
- Set PRIORITIES
- Control visitors
- If you need to see someone, go to their office/room/house, you can always leave.
- Keep a neat working area
- Write notes on calendars
- When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule.
- 3. Maximize
- Put undone work aside in an orderly fashion
- Take short breaks
- If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc.
- Work hard/PLAY HARD
- Communicate openly, frankly and clearly and tactfully. Don't beat around the bush.
- Make your deadlines known to others so they will respect your schedule
- 3. Maximize
- Group common activities: it is easier than you think to do more than one thing at a time.
- Don't complain
- Don't whine
- Break big tasks into little ones
- KL stress & time wasters
- Parking
- Traffic
- Lines
- Personally speaking…
- Small time segments
- Do things at times that no one else is doing it:
- Traffic
- Shopping
- Holiday
- ATM
- Carry paper & pen (or PDA)
- Pre-work
- Internet (search, templates, tools)**
- Forced Break Times
- Top 11 Wonderful Free Software I use to increase my productivity and do cool stuff
- Spybot – Search and Destroy
- Lavasoft Ad-ware
- Flashget
- Save2PC
- Windows Movie Maker
- AoA Audio Extractor
- PixResizer
- Slideshare
- PDF995
- Google Calendar Sync
- Google Desktop Search
- Break Time
- Ease Stress:
- time alone
- reading
- gym
- friends
- games
- songs
- movie
- driving around
- shopping
- mamak
- good book
- toilet
- yoga
- walking around
- Staring at ceiling
- (whatever eases you)
- Personally speaking…
- Allocate extra time for all task planning (this includes traveling)
- Judge and manage personalities
- Control phone calls (call out, return call out)
- In phone calls (or face-to-face) – serious first, social second
- Learn to say ‘No’
- Planned Annual Leave
- Wednesday leave
- Personally speaking…
- Plan for 6.30 exit
- Automobile University
- Fat = 50% (money) + 100% (time)
- Summary…
- Only three things really matter in Time Management:
- Prioritize
- To-do List
- Maximize
- Decide to decide www.myCNI.com.my www.OOBEY.com
- Decide to decide
- Decide on your Life priorities.
- Remember who you are really working for.
- Go home.
- Who are you really working for?
- Why manage Time?
- “ What scares me more than death?
- It is that I lived, and died, and I did not do anything significant with my life.”
- Time Management = Sacrifice
- Endnote Is it worth it? www.myCNI.com.my www.OOBEY.com
- Advertisement Time… www.myCNI.com.my www.OOBEY.com
- Thank You. soft copy of slides: www.totallyunrelatedrandomanddebatable.blogspot.com
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*Why Manage Time?
*Three Key points in Time Manage more
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