TIME MANAGEMENT Earn more. Beat Stress. Enjoy Life. Kenny Ong CNI Holdings Berhad
About: CNI <ul><li>18 years old </li></ul><ul><li>Core Business: MLM </li></ul><ul><li>Others: Contract Manufacturing, Exp...
Intro: <ul><li>Congratulations. </li></ul><ul><li>You are going to die. </li></ul>
Management Skills 7. Career 6. Attitude 5. Discipline 4. Relationship 3. Boss 2. Time 1. Job What to Manage?
Why manage Time? <ul><li>Work  </li></ul><ul><li>Stress  </li></ul><ul><li>Career </li></ul><ul><li>Life  </li></ul>
Career Progression: Current <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Represent...
Career Progression: 1 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative ...
Career Progression: 2 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative ...
Career Progression: 3 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative ...
Career Progression: 4 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative ...
Time to Know <ul><li>Time is irreversible  </li></ul><ul><li>Value = Time + Money </li></ul><ul><li>Love is spelt as T.I.M...
At the HEART… <ul><li>Only three things really matter in Time Management: </li></ul><ul><li>Prioritize </li></ul><ul><li>T...
1. Prioritize <ul><li>“ Concentrate on results, not on being busy” </li></ul>
1. Prioritize <ul><li>Pareto Principle: 80/20 rule </li></ul>20 percent of the people will eat 80 percent of the food! Pic...
1. Prioritize <ul><li>Pareto Principle: 80/20 rule </li></ul>Priorities Results 10 9 8 7 6 5 4 3 2 1 10 9 8 7 6 5 4 3 2 1
1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do.
1. Prioritize <ul><li>How to Shortcut Time </li></ul><ul><li>pre-work </li></ul><ul><li>automation </li></ul><ul><li>perso...
2. To-do List <ul><li>“ Trying to remember stuff is the major cause of stress.” </li></ul>
2. To-do List ! ↓ Task 3 Task 2 Task 1
2. To-do List <ul><li>Must do. If not, don’t continue </li></ul><ul><li>Prioritize </li></ul><ul><li>Update </li></ul><ul>...
3. Maximize <ul><li>“ It’s the little things that kill you” </li></ul>
3. Maximize <ul><li>Analyze the time wasters in your day. </li></ul><ul><li>Use the on/off button on your TV </li></ul><ul...
3. Maximize <ul><li>Set PRIORITIES </li></ul><ul><li>Control visitors </li></ul><ul><li>If you need to see someone, go to ...
3. Maximize <ul><li>Put undone work aside in an orderly fashion </li></ul><ul><li>Take short breaks </li></ul><ul><li>If y...
3. Maximize <ul><li>Group common activities: it is easier than you think to do more than one thing at a time. </li></ul><u...
KL stress & time wasters <ul><li>Parking </li></ul><ul><li>Traffic </li></ul><ul><li>Lines </li></ul>What is Time’s worth ...
Personally speaking… <ul><li>Small time segments  </li></ul><ul><li>Do things at times that no one else is doing it: </li>...
Break Time <ul><li>Ease Stress: </li></ul><ul><li>time alone  </li></ul><ul><li>reading </li></ul><ul><li>gym </li></ul><u...
Personally speaking… <ul><li>Allocate extra time for all task planning (this includes traveling) </li></ul><ul><li>Judge a...
Personally speaking… <ul><li>Plan for 6.30 exit </li></ul><ul><li>Automobile University  </li></ul><ul><li>Fat = 50% (mone...
Summary… <ul><li>Only three things really matter in Time Management: </li></ul><ul><li>Prioritize </li></ul><ul><li>To-do ...
Decide to decide
Decide to decide <ul><li>Decide on your Life priorities. </li></ul><ul><li>Remember who you are  really  working for. </li...
Who are you  really  working for?
Why manage Time? <ul><li>“ What scares me more than death? </li></ul><ul><li>It is that I lived, and died, and I did not d...
<ul><li>Time Management = Sacrifice </li></ul>
Endnote Is it worth it?
Thank You. soft copy of slides:  http://totallyunrelatedrandomanddebatable.blogspot.com/
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Time Management - Comfori Secretary Seminar

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  • Start with: my new wonderful life vs the old me
  • Time Management - Comfori Secretary Seminar

    1. 1. TIME MANAGEMENT Earn more. Beat Stress. Enjoy Life. Kenny Ong CNI Holdings Berhad
    2. 2. About: CNI <ul><li>18 years old </li></ul><ul><li>Core Business: MLM </li></ul><ul><li>Others: Contract Manufacturing, Export/Trading, eCommerce </li></ul><ul><li>Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan </li></ul><ul><li>Staff force: ± 500 </li></ul><ul><li>Distributors: 250,000 </li></ul><ul><li>Products: Consumer Goods and Services </li></ul>
    3. 3. Intro: <ul><li>Congratulations. </li></ul><ul><li>You are going to die. </li></ul>
    4. 4. Management Skills 7. Career 6. Attitude 5. Discipline 4. Relationship 3. Boss 2. Time 1. Job What to Manage?
    5. 5. Why manage Time? <ul><li>Work </li></ul><ul><li>Stress </li></ul><ul><li>Career </li></ul><ul><li>Life </li></ul>
    6. 6. Career Progression: Current <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative </li></ul></ul><ul><ul><li>Office Manager </li></ul></ul><ul><ul><li>Advisor </li></ul></ul><ul><ul><li>Administrator </li></ul></ul><ul><ul><li>Standard </li></ul></ul><ul><li>Type of Boss </li></ul><ul><ul><li>Chairman </li></ul></ul><ul><ul><li>CEO </li></ul></ul><ul><ul><li>Corp. Division Head </li></ul></ul><ul><ul><li>Business Unit Head </li></ul></ul><ul><ul><li>Division Head </li></ul></ul><ul><ul><li>Department Head </li></ul></ul>
    7. 7. Career Progression: 1 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative </li></ul></ul><ul><ul><li>Office Manager </li></ul></ul><ul><ul><li>Advisor </li></ul></ul><ul><ul><li>Administrator </li></ul></ul><ul><ul><li>Standard </li></ul></ul><ul><li>Type of Boss </li></ul><ul><ul><li>Chairman </li></ul></ul><ul><ul><li>CEO </li></ul></ul><ul><ul><li>Corp. Division Head </li></ul></ul><ul><ul><li>Business Unit Head </li></ul></ul><ul><ul><li>Division Head </li></ul></ul><ul><ul><li>Department Head </li></ul></ul>
    8. 8. Career Progression: 2 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative </li></ul></ul><ul><ul><li>Office Manager </li></ul></ul><ul><ul><li>Advisor </li></ul></ul><ul><ul><li>Administrator </li></ul></ul><ul><ul><li>Standard </li></ul></ul><ul><li>Type of Boss </li></ul><ul><ul><li>Chairman </li></ul></ul><ul><ul><li>CEO </li></ul></ul><ul><ul><li>Corp. Division Head </li></ul></ul><ul><ul><li>Business Unit Head </li></ul></ul><ul><ul><li>Division Head </li></ul></ul><ul><ul><li>Department Head </li></ul></ul>
    9. 9. Career Progression: 3 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative </li></ul></ul><ul><ul><li>Office Manager </li></ul></ul><ul><ul><li>Advisor </li></ul></ul><ul><ul><li>Administrator </li></ul></ul><ul><ul><li>Standard </li></ul></ul><ul><li>Type of Boss </li></ul><ul><ul><li>Chairman </li></ul></ul><ul><ul><li>CEO </li></ul></ul><ul><ul><li>Corp. Division Head </li></ul></ul><ul><ul><li>Business Unit Head </li></ul></ul><ul><ul><li>Division Head </li></ul></ul><ul><ul><li>Department Head </li></ul></ul>
    10. 10. Career Progression: 4 <ul><li>Type of Work </li></ul><ul><ul><li>Ambassador/COO </li></ul></ul><ul><ul><li>Representative </li></ul></ul><ul><ul><li>Office Manager </li></ul></ul><ul><ul><li>Advisor </li></ul></ul><ul><ul><li>Administrator </li></ul></ul><ul><ul><li>Standard </li></ul></ul><ul><li>Type of Boss </li></ul><ul><ul><li>Chairman </li></ul></ul><ul><ul><li>CEO </li></ul></ul><ul><ul><li>Corp. Division Head </li></ul></ul><ul><ul><li>Business Unit Head </li></ul></ul><ul><ul><li>Division Head </li></ul></ul><ul><ul><li>Department Head </li></ul></ul>
    11. 11. Time to Know <ul><li>Time is irreversible </li></ul><ul><li>Value = Time + Money </li></ul><ul><li>Love is spelt as T.I.M.E. to your loved ones </li></ul><ul><li>Interruptions will always happen </li></ul><ul><li>Time investments compound </li></ul><ul><li>“I don't have time” = lower priority </li></ul><ul><li>Time required for something expands according to expectations </li></ul>
    12. 12. At the HEART… <ul><li>Only three things really matter in Time Management: </li></ul><ul><li>Prioritize </li></ul><ul><li>To-do List </li></ul><ul><li>Maximize </li></ul>
    13. 13. 1. Prioritize <ul><li>“ Concentrate on results, not on being busy” </li></ul>
    14. 14. 1. Prioritize <ul><li>Pareto Principle: 80/20 rule </li></ul>20 percent of the people will eat 80 percent of the food! Picnic 20 percent of the people will make 80 percent of the decisions Leadership 20 percent of the people will give 80 percent of the money Donations 20 percent of the book contains 80 percent of the content Reading 20 percent of the products bring in 80 percent of the profit Products
    15. 15. 1. Prioritize <ul><li>Pareto Principle: 80/20 rule </li></ul>Priorities Results 10 9 8 7 6 5 4 3 2 1 10 9 8 7 6 5 4 3 2 1
    16. 16. 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do.
    17. 17. 1. Prioritize <ul><li>How to Shortcut Time </li></ul><ul><li>pre-work </li></ul><ul><li>automation </li></ul><ul><li>personality </li></ul><ul><li>momentum </li></ul><ul><li>shortcuts </li></ul><ul><li>Pre-emptive </li></ul><ul><li>Tools </li></ul><ul><li><eg of cooking and how to save time doing it> </li></ul>
    18. 18. 2. To-do List <ul><li>“ Trying to remember stuff is the major cause of stress.” </li></ul>
    19. 19. 2. To-do List ! ↓ Task 3 Task 2 Task 1
    20. 20. 2. To-do List <ul><li>Must do. If not, don’t continue </li></ul><ul><li>Prioritize </li></ul><ul><li>Update </li></ul><ul><li>Discipline. Morning/Evening. </li></ul><ul><li>Work/Life List </li></ul>
    21. 21. 3. Maximize <ul><li>“ It’s the little things that kill you” </li></ul>
    22. 22. 3. Maximize <ul><li>Analyze the time wasters in your day. </li></ul><ul><li>Use the on/off button on your TV </li></ul><ul><li>Plan your day's activities each morning or every evening before bed. </li></ul><ul><li>Use meal times effectively and enjoyably </li></ul><ul><li>Use a to-do list/check off items when completed for a sense of accomplishment </li></ul><ul><li>Decide upon your goals and objectives and periodically update them </li></ul>
    23. 23. 3. Maximize <ul><li>Set PRIORITIES </li></ul><ul><li>Control visitors </li></ul><ul><li>If you need to see someone, go to their office/room/house, you can always leave. </li></ul><ul><li>Keep a neat working area </li></ul><ul><li>Write notes on calendars </li></ul><ul><li>When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule. </li></ul>
    24. 24. 3. Maximize <ul><li>Put undone work aside in an orderly fashion </li></ul><ul><li>Take short breaks </li></ul><ul><li>If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc. </li></ul><ul><li>Work hard/PLAY HARD </li></ul><ul><li>Communicate openly, frankly and clearly and tactfully. Don't beat around the bush. </li></ul><ul><li>Make your deadlines known to others so they will respect your schedule </li></ul>
    25. 25. 3. Maximize <ul><li>Group common activities: it is easier than you think to do more than one thing at a time. </li></ul><ul><li>Don't complain </li></ul><ul><li>Don't whine </li></ul><ul><li>Break big tasks into little ones </li></ul>
    26. 26. KL stress & time wasters <ul><li>Parking </li></ul><ul><li>Traffic </li></ul><ul><li>Lines </li></ul>What is Time’s worth to you?
    27. 27. Personally speaking… <ul><li>Small time segments </li></ul><ul><li>Do things at times that no one else is doing it: </li></ul><ul><ul><li>Traffic </li></ul></ul><ul><ul><li>Shopping </li></ul></ul><ul><ul><li>Holiday </li></ul></ul><ul><ul><li>ATM </li></ul></ul><ul><li>Carry paper & pen (or PDA) </li></ul><ul><li>Pre-work </li></ul><ul><li>Internet (search, templates, tools) </li></ul><ul><li>Forced Break Times </li></ul>
    28. 28. Break Time <ul><li>Ease Stress: </li></ul><ul><li>time alone </li></ul><ul><li>reading </li></ul><ul><li>gym </li></ul><ul><li>friends </li></ul><ul><li>games </li></ul><ul><li>songs </li></ul><ul><li>movie </li></ul><ul><li>driving around </li></ul><ul><li>shopping </li></ul><ul><li>mamak </li></ul><ul><li>good book </li></ul><ul><li>toilet </li></ul><ul><li>yoga </li></ul><ul><li>walking around </li></ul><ul><li>Staring at ceiling </li></ul><ul><li>(whatever eases you) </li></ul>
    29. 29. Personally speaking… <ul><li>Allocate extra time for all task planning (this includes traveling) </li></ul><ul><li>Judge and manage personalities </li></ul><ul><li>Control phone calls (call out, return call out) </li></ul><ul><li>In phone calls (or face-to-face) – serious first, social second </li></ul><ul><li>Learn to say ‘No’ </li></ul><ul><li>Planned Annual Leave </li></ul><ul><li>Wednesday leave </li></ul>
    30. 30. Personally speaking… <ul><li>Plan for 6.30 exit </li></ul><ul><li>Automobile University </li></ul><ul><li>Fat = 50% (money) + 100% (time) </li></ul>
    31. 31. Summary… <ul><li>Only three things really matter in Time Management: </li></ul><ul><li>Prioritize </li></ul><ul><li>To-do List </li></ul><ul><li>Maximize </li></ul>
    32. 32. Decide to decide
    33. 33. Decide to decide <ul><li>Decide on your Life priorities. </li></ul><ul><li>Remember who you are really working for. </li></ul><ul><li>Go home. </li></ul>
    34. 34. Who are you really working for?
    35. 35. Why manage Time? <ul><li>“ What scares me more than death? </li></ul><ul><li>It is that I lived, and died, and I did not do anything significant with my life.” </li></ul>
    36. 36. <ul><li>Time Management = Sacrifice </li></ul>
    37. 37. Endnote Is it worth it?
    38. 38. Thank You. soft copy of slides: http://totallyunrelatedrandomanddebatable.blogspot.com/

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