TIME MANAGEMENT Earn more. Beat Stress. Enjoy Life. Kenny Ong CNI Holdings Berhad

About: CNI 18 years old Core Business: MLM Others: Contract Manufacturing, Export/Trading, eCommerce Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan Staff force: ± 500 Distributors: 250,000 Products: Consumer Goods and Services

18 years old

Core Business: MLM

Others: Contract Manufacturing, Export/Trading, eCommerce

Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan

Staff force: ± 500

Distributors: 250,000

Products: Consumer Goods and Services

Intro: Congratulations. You are going to die.

Congratulations.

You are going to die.

Management Skills 7. Career 6. Attitude 5. Discipline 4. Relationship 3. Boss 2. Time 1. Job What to Manage?

Why manage Time? Work Stress Career Life

Work

Stress

Career

Life

Career Progression: Current Type of Work Ambassador/COO Representative Office Manager Advisor Administrator Standard Type of Boss Chairman CEO Corp. Division Head Business Unit Head Division Head Department Head

Type of Work

Ambassador/COO

Representative

Office Manager

Advisor

Administrator

Standard

Type of Boss

Chairman

CEO

Corp. Division Head

Business Unit Head

Division Head

Department Head

Career Progression: 1 Type of Work Ambassador/COO Representative Office Manager Advisor Administrator Standard Type of Boss Chairman CEO Corp. Division Head Business Unit Head Division Head Department Head

Type of Work

Ambassador/COO

Representative

Office Manager

Advisor

Administrator

Standard

Type of Boss

Chairman

CEO

Corp. Division Head

Business Unit Head

Division Head

Department Head

Career Progression: 2 Type of Work Ambassador/COO Representative Office Manager Advisor Administrator Standard Type of Boss Chairman CEO Corp. Division Head Business Unit Head Division Head Department Head

Type of Work

Ambassador/COO

Representative

Office Manager

Advisor

Administrator

Standard

Type of Boss

Chairman

CEO

Corp. Division Head

Business Unit Head

Division Head

Department Head

Career Progression: 3 Type of Work Ambassador/COO Representative Office Manager Advisor Administrator Standard Type of Boss Chairman CEO Corp. Division Head Business Unit Head Division Head Department Head

Type of Work

Ambassador/COO

Representative

Office Manager

Advisor

Administrator

Standard

Type of Boss

Chairman

CEO

Corp. Division Head

Business Unit Head

Division Head

Department Head

Career Progression: 4 Type of Work Ambassador/COO Representative Office Manager Advisor Administrator Standard Type of Boss Chairman CEO Corp. Division Head Business Unit Head Division Head Department Head

Type of Work

Ambassador/COO

Representative

Office Manager

Advisor

Administrator

Standard

Type of Boss

Chairman

CEO

Corp. Division Head

Business Unit Head

Division Head

Department Head

Time to Know Time is irreversible Value = Time + Money Love is spelt as T.I.M.E. to your loved ones Interruptions will always happen Time investments compound “I don't have time” = lower priority Time required for something expands according to expectations

Time is irreversible

Value = Time + Money

Love is spelt as T.I.M.E. to your loved ones

Interruptions will always happen

Time investments compound

“I don't have time” = lower priority

Time required for something expands according to expectations

At the HEART… Only three things really matter in Time Management: Prioritize To-do List Maximize

Only three things really matter in Time Management:

Prioritize

To-do List

Maximize

1. Prioritize “ Concentrate on results, not on being busy”

“ Concentrate on results, not on being busy”

1. Prioritize Pareto Principle: 80/20 rule 20 percent of the people will eat 80 percent of the food! Picnic 20 percent of the people will make 80 percent of the decisions Leadership 20 percent of the people will give 80 percent of the money Donations 20 percent of the book contains 80 percent of the content Reading 20 percent of the products bring in 80 percent of the profit Products

Pareto Principle: 80/20 rule

1. Prioritize Pareto Principle: 80/20 rule Priorities Results 10 9 8 7 6 5 4 3 2 1 10 9 8 7 6 5 4 3 2 1

Pareto Principle: 80/20 rule

1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do.

1. Prioritize How to Shortcut Time pre-work automation personality momentum shortcuts Pre-emptive Tools <eg of cooking and how to save time doing it>

How to Shortcut Time

pre-work

automation

personality

momentum

shortcuts

Pre-emptive

Tools

<eg of cooking and how to save time doing it>

2. To-do List “ Trying to remember stuff is the major cause of stress.”

“ Trying to remember stuff is the major cause of stress.”

2. To-do List ! ↓ Task 3 Task 2 Task 1

2. To-do List Must do. If not, don’t continue Prioritize Update Discipline. Morning/Evening. Work/Life List

Must do. If not, don’t continue

Prioritize

Update

Discipline. Morning/Evening.

Work/Life List

3. Maximize “ It’s the little things that kill you”

“ It’s the little things that kill you”

3. Maximize Analyze the time wasters in your day. Use the on/off button on your TV Plan your day's activities each morning or every evening before bed. Use meal times effectively and enjoyably Use a to-do list/check off items when completed for a sense of accomplishment Decide upon your goals and objectives and periodically update them

Analyze the time wasters in your day.

Use the on/off button on your TV

Plan your day's activities each morning or every evening before bed.

Use meal times effectively and enjoyably

Use a to-do list/check off items when completed for a sense of accomplishment

Decide upon your goals and objectives and periodically update them

3. Maximize Set PRIORITIES Control visitors If you need to see someone, go to their office/room/house, you can always leave. Keep a neat working area Write notes on calendars When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule.

Set PRIORITIES

Control visitors

If you need to see someone, go to their office/room/house, you can always leave.

Keep a neat working area

Write notes on calendars

When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule.

3. Maximize Put undone work aside in an orderly fashion Take short breaks If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc. Work hard/PLAY HARD Communicate openly, frankly and clearly and tactfully. Don't beat around the bush. Make your deadlines known to others so they will respect your schedule

Put undone work aside in an orderly fashion

Take short breaks

If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc.

Work hard/PLAY HARD

Communicate openly, frankly and clearly and tactfully. Don't beat around the bush.

Make your deadlines known to others so they will respect your schedule

3. Maximize Group common activities: it is easier than you think to do more than one thing at a time. Don't complain Don't whine Break big tasks into little ones

Group common activities: it is easier than you think to do more than one thing at a time.

Don't complain

Don't whine

Break big tasks into little ones

KL stress & time wasters Parking Traffic Lines What is Time’s worth to you?

Parking

Traffic

Lines

Personally speaking… Small time segments Do things at times that no one else is doing it: Traffic Shopping Holiday ATM Carry paper & pen (or PDA) Pre-work Internet (search, templates, tools) Forced Break Times

Small time segments

Do things at times that no one else is doing it:

Traffic

Shopping

Holiday

ATM

Carry paper & pen (or PDA)

Pre-work

Internet (search, templates, tools)

Forced Break Times

Break Time Ease Stress: time alone reading gym friends games songs movie driving around shopping mamak good book toilet yoga walking around Staring at ceiling (whatever eases you)

Ease Stress:

time alone

reading

gym

friends

games

songs

movie

driving around

shopping

mamak

good book

toilet

yoga

walking around

Staring at ceiling

(whatever eases you)

Personally speaking… Allocate extra time for all task planning (this includes traveling) Judge and manage personalities Control phone calls (call out, return call out) In phone calls (or face-to-face) – serious first, social second Learn to say ‘No’ Planned Annual Leave Wednesday leave

Allocate extra time for all task planning (this includes traveling)

Judge and manage personalities

Control phone calls (call out, return call out)

In phone calls (or face-to-face) – serious first, social second

Learn to say ‘No’

Planned Annual Leave

Wednesday leave

Personally speaking… Plan for 6.30 exit Automobile University Fat = 50% (money) + 100% (time)

Plan for 6.30 exit

Automobile University

Fat = 50% (money) + 100% (time)

Summary… Only three things really matter in Time Management: Prioritize To-do List Maximize

Only three things really matter in Time Management:

Prioritize

To-do List

Maximize

Decide to decide

Decide to decide Decide on your Life priorities. Remember who you are really working for. Go home.

Decide on your Life priorities.

Remember who you are really working for.

Go home.

Who are you really working for?

Why manage Time? “ What scares me more than death? It is that I lived, and died, and I did not do anything significant with my life.”

“ What scares me more than death?

It is that I lived, and died, and I did not do anything significant with my life.”

Time Management = Sacrifice

Time Management = Sacrifice

Endnote Is it worth it?

Thank You. soft copy of slides: http://totallyunrelatedrandomanddebatable.blogspot.com/