MANAGING TIME AND WORKLOAD
Upcoming SlideShare
Loading in...5
×

Like this? Share it with your network

Share

MANAGING TIME AND WORKLOAD

  • 12,255 views
Uploaded on

ABF EXECUTIVE SECRETARIES & PERSONAL ASSISTANTS CONFERENCE, KL ...

ABF EXECUTIVE SECRETARIES & PERSONAL ASSISTANTS CONFERENCE, KL

*Accomplish more in less time and fewer resources
* Practice the most effective planning and scheduling
techniques
* Strategies for linking goals and priorities
* Stay one step ahead: Get things done before you are
asked
* Know what to do when dozens tasks demand your
attention

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
  • asd
    Are you sure you want to
    Your message goes here
  • kenny thanks for the presentation. i quoted some of it in my time management presentation to my colleagues. keep it up!
    Are you sure you want to
    Your message goes here
  • Great presentation - thank you! Especially for using that comment of Randy Pausch. It's so true and so many people seem to forget about it...
    Regards - Elisabeth
    Are you sure you want to
    Your message goes here
  • This is a great presentation. Thanks for putting it here.
    Are you sure you want to
    Your message goes here
No Downloads

Views

Total Views
12,255
On Slideshare
11,970
From Embeds
285
Number of Embeds
11

Actions

Shares
Downloads
1,274
Comments
4
Likes
17

Embeds 285

http://ppt4hr.blogspot.com 119
http://www.slideshare.net 81
http://ppt4hr.blogspot.in 65
http://ppt4hr.blogspot.co.uk 9
http://www.brijj.com 2
http://ppt4hr.blogspot.com.au 2
http://www.ppt4hr.blogspot.com 2
http://www.ppt4hr.blogspot.in 2
http://ppt4hr.blogspot.ru 1
http://ppt4hr.blogspot.de 1
https://trainingvision.blackboard.com 1

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide
  • Start with: my new wonderful life vs the old me

Transcript

  • 1. MANAGING TIME AND WORKLOAD Earn more. Beat Stress. Enjoy Life. Kenny Ong CNI Holdings Berhad www.myCNI.com.my www.OOBEY.com
  • 2. About: CNI
    • 19 years old
    • Core Business: MLM
    • Others: Contract Manufacturing, Export/Trading, eCommerce
    • Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan
    • Staff force: ± 500
    • Distributors: 200,000
    • Products: Consumer Goods and Services
    www.myCNI.com.my www.OOBEY.com
  • 3. Intro:
    • Congratulations.
    • You are going to die.
    www.myCNI.com.my www.OOBEY.com
  • 4. Management Skills www.myCNI.com.my www.OOBEY.com 7. Career 6. Attitude 5. Discipline 4. Relationship 3. Boss 2. Time 1. Job What to Manage?
  • 5. Why manage Time?
    • Work
    • Stress
    • Career
    • Life
    www.myCNI.com.my www.OOBEY.com
  • 6. Time to Know
    • Time is irreversible
    • Value = Time + Money
    • Love is spelt as T.I.M.E. to your loved ones
    • Interruptions will always happen
    • Time investments compound
    • “I don't have time” = lower priority
    • Time required for something expands according to expectations
    www.myCNI.com.my www.OOBEY.com
  • 7. At the HEART…
    • Only three things really matter in Time Management:
    • Prioritize
    • To-do List
    • Maximize
    www.myCNI.com.my www.OOBEY.com
  • 8. 1. Prioritize
    • “ Concentrate on results, not on being busy”
    www.myCNI.com.my www.OOBEY.com
  • 9. 1. Prioritize
    • Pareto Principle: 80/20 rule
    www.myCNI.com.my www.OOBEY.com 20 percent of the people will eat 80 percent of the food! Picnic 20 percent of the people will make 80 percent of the decisions Leadership 20 percent of the people will give 80 percent of the money Donations 20 percent of the book contains 80 percent of the content Reading 20 percent of the products bring in 80 percent of the profit Products
  • 10. 1. Prioritize
    • Pareto Principle: 80/20 rule
    Priorities Results www.myCNI.com.my www.OOBEY.com 10 9 8 7 6 5 4 3 2 1 10 9 8 7 6 5 4 3 2 1
  • 11. 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. www.myCNI.com.my www.OOBEY.com
  • 12. 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. www.myCNI.com.my www.OOBEY.com
    • Tackle these first
    • Feed-Turn-Feed-turn
  • 13. 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. www.myCNI.com.my www.OOBEY.com
    • Set deadlines
    • “ Granular” action steps
    • Weekly/Bi-weekly review
    • Check for ‘right direction’
  • 14. 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. www.myCNI.com.my www.OOBEY.com
    • Feed-Turn-Feed-turn
    • “ BOSS” Green File
    • Behavior prediction (esp. Boss)
    • Pre-research and Filing
    • IT Skills and Tools
  • 15. 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. www.myCNI.com.my www.OOBEY.com
    • One-Hour Per day
    • One-half hour every week
    • Get somebody else to do it
    • Don’t do it at all
  • 16. 2. To-do List
    • “ Trying to remember stuff is the major cause of stress.”
    www.myCNI.com.my www.OOBEY.com
  • 17. 2. To-do List ! ↓ www.myCNI.com.my www.OOBEY.com Task 3 Task 2 Task 1
  • 18. 2. To-do List (Basic)
    • Must do. If not, don’t continue
    • Prioritize
    • Update
    • Discipline. Morning/Evening.
    • Work/Life List
    www.myCNI.com.my www.OOBEY.com
  • 19. 2. To-do List (Extra Tips)
    • Peel-away notepad
    • Front (work)-Back (personal) notebook
    • Running List organized by “Category”, “Place”, “People”
    • “ Daily To-Do” list and “Boss To-Do” list
    • “ Follow Up” list: answers, delegated tasks
    www.myCNI.com.my www.OOBEY.com
  • 20.  
  • 21. 3. Maximize
    • “ It’s the little things that kill you”
    www.myCNI.com.my www.OOBEY.com
  • 22. 3. Maximize
    • Analyze the time wasters in your day.
    • Use the on/off button on your TV
    • Plan your day's activities each morning or every evening before bed.
    • Use meal times effectively and enjoyably
    • Use a to-do list/check off items when completed for a sense of accomplishment
    • Decide upon your goals and objectives and periodically update them
    www.myCNI.com.my www.OOBEY.com
  • 23. 3. Maximize
    • Set PRIORITIES
    • Control visitors
    • If you need to see someone, go to their office/room/house, you can always leave.
    • Keep a neat working area
    • Write notes on calendars
    • When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule.
    www.myCNI.com.my www.OOBEY.com
  • 24. 3. Maximize
    • Put undone work aside in an orderly fashion
    • Take short breaks
    • If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc.
    • Work hard/PLAY HARD
    • Communicate openly, frankly and clearly and tactfully. Don't beat around the bush.
    • Make your deadlines known to others so they will respect your schedule
    www.myCNI.com.my www.OOBEY.com
  • 25. 3. Maximize
    • Group common activities: it is easier than you think to do more than one thing at a time.
    • Don't complain
    • Don't whine
    • Break big tasks into little ones
    www.myCNI.com.my www.OOBEY.com
  • 26. KL stress & time wasters
    • Parking
    • Traffic
    • Lines
    What is Time’s worth to you? www.myCNI.com.my www.OOBEY.com
  • 27. Personally speaking…
    • Small time segments
    • Do things at times that no one else is doing it:
      • Traffic
      • Shopping
      • Holiday
      • ATM
    • Carry paper & pen (or PDA)
    • Pre-work
    • Internet (search, templates, tools)**
    • Forced Break Times
    www.myCNI.com.my www.OOBEY.com
  • 28. Top 11 Wonderful Free Software I use to increase my productivity and do cool stuff
    • Spybot – Search and Destroy
    • Lavasoft Ad-ware
    • Flashget
    • Save2PC
    • Windows Movie Maker
    • AoA Audio Extractor
    • PixResizer
    • Slideshare
    • PDF995
    • Google Calendar Sync
    • Google Desktop Search
    www.myCNI.com.my www.OOBEY.com
  • 29. Break Time
    • Ease Stress:
    • time alone
    • reading
    • gym
    • friends
    • games
    • songs
    • movie
    • driving around
    • shopping
    • mamak
    • good book
    • toilet
    • yoga
    • walking around
    • Staring at ceiling
    • (whatever eases you)
    www.myCNI.com.my www.OOBEY.com
  • 30. Personally speaking…
    • Allocate extra time for all task planning (this includes traveling)
    • Judge and manage personalities
    • Control phone calls (call out, return call out)
    • In phone calls (or face-to-face) – serious first, social second
    • Learn to say ‘No’
    • Planned Annual Leave
    • Wednesday leave
    www.myCNI.com.my www.OOBEY.com
  • 31. Personally speaking…
    • Plan for 5.30pm exit
    • Fat = 50% (money) + 100% (time)
    • Stand while on the phone
    • Emails: Do not “cc” when you want something done
    • Emails: Specify the “Name” of the person you want to do something if in a group email
    • Emails: Anything more than 1 page should be an attachment
    • Emails: Better email “Subject” headers
    www.myCNI.com.my www.OOBEY.com
  • 32. Summary…
    • Only three things really matter in Time Management:
    • Prioritize
    • To-do List
    • Maximize
    www.myCNI.com.my www.OOBEY.com
  • 33. Decide to decide www.myCNI.com.my www.OOBEY.com
  • 34. Decide to decide
    • Decide on your Life priorities.
    • Remember who you are really working for.
    • Go home.
    www.myCNI.com.my www.OOBEY.com
  • 35. Who are you really working for?
  • 36. Why manage Time?
    • “ The best reason to save time in your work is to increase time with your family.”
    www.myCNI.com.my www.OOBEY.com Randy Pausch, “The Last Lecture”
  • 37. Why manage Time?
    • “ What scares me more than death?
    • It is that I lived, and died, and I did not do anything significant with my life.”
    www.myCNI.com.my www.OOBEY.com
  • 38. Final Reminder…
    • Time Management = Sacrifice
    www.myCNI.com.my www.OOBEY.com
  • 39. Endnote Is it worth it? www.myCNI.com.my www.OOBEY.com
  • 40. Thank You. soft copy of slides: www.totallyunrelatedrandomanddebatable.blogspot.com