Mission Possible
Keeping SharePoint Systems Humming Along
from Soup to Nuts
Kenneth Lo, PMP
San Francisco SharePoint Users...
@kattelo
Kenneth Lo, PMP
• 15+ Years in Consulting
• International Speaker
• Bay Area Start-Ups
• Fortune 500 & Federal Ag...
@kattelo
Kattelo Consulting
• San Francisco Company
• Cloud | SharePoint | Mobility
• http://kattelo.com
• @kattelo
3
@kattelo | kattelo.com
Audience
• IT Pros Track - 200
• Technical Managers
• System Administrators
4
@kattelo | kattelo.com
Agenda
• Planning
• Migration
• Optimization
• High Availability
• Live Demo
5
Planning
6
@kattelo | kattelo.com
Infrastructure
• Cloud
• Hosted
• On-Premise
7
@kattelo | kattelo.com
Considerations
• Business Requirements
• Technical Requirements
• Resources
• Privacy
8
@kattelo | kattelo.com
Office 365
9
@kattelo | kattelo.com
Hybrid Cloud
10
@kattelo | kattelo.com
Hybrid Cloud
• Hybrid for SharePoint 2013
• http://klo.pm/15YAI5L
• Hybrid SharePoint 2013 &
Office...
Migration
12
@kattelo | kattelo.com
Common Sources
• File Shares
• SharePoint
• Legacy Systems
• Content Management Systems
13
@kattelo | kattelo.com
Approaches
• Database Attach
• Brute Force
• 3rd Party Software
14
Case Study #1
15
@kattelo | kattelo.com
“The Cleaner”
• SharePoint 2007 to 2013
• Corporate Reorganization
• 2 TB Content
• Blogs, Wikis, F...
@kattelo | kattelo.com
Initial Approach
• Lift-Shift-Cleanse with
PowerShell
• File Size Limit
• Oudated Navigational Link...
@kattelo | kattelo.com
Revised Approach
• Metalogix Content Matrix
• Cleansed
• Transformed
• Scripted
• Scheduled
18
@kattelo | kattelo.com
Content Matrix
19
Optimization
20
@kattelo | kattelo.com
Under the Hood
21
@kattelo | kattelo.com
Common Issues
• Storage
• Database Maintenance
• Suboptimal Server Topology
• “Subpar” Performance
...
Case Study #2
23
@kattelo | kattelo.com
“Dangling Disk”
• SharePoint 2007 to 2010
• 5,000 Users Worldwide
• 1.5 TB Content
• 1,000 Site Col...
@kattelo | kattelo.com
Approach
• Add Development Farm
• 5-Server Architecture
• 8 Site Collections
• Metalogix StoragePoi...
@kattelo | kattelo.com
Drives Secured
26
@kattelo | kattelo.com
Benchmarks
• 75% Less Database Storage
• 70% Quicker Backup
• 45-60% Quicker Access
• Flexibility t...
High Availability
28
@kattelo | kattelo.com
Upkeep
• Service Packs
• Cumulative Updates
• Windows Updates
29
Case Study #3
30
@kattelo | kattelo.com
“Coast-to-Coast”
• “New” SharePoint 2010
• Data Center in San Francisco
• 2nd Data Center in New Je...
@kattelo | kattelo.com
Initial Approach
• Database Clustering in SF
• Log Shipping to NJ Data Center
• 24-Hour Lag
• Outag...
@kattelo | kattelo.com
Revised Approach
• Metalogix Replicator
• Rules-Based, Real-Time
Replication
• DNS to Control Traff...
@kattelo | kattelo.com
Metalogix Replicator
34
Live Demo
35
Best Practices
36
@kattelo | kattelo.com
Best Practices
• Match Infrastructure with
Needs & Resources
• “Splurge” on Hardware Upfront
• Virt...
@kattelo | kattelo.com
Best Practices
• Monitor Log Sizes
• Tend to Database Servers
• Offload Large Files to File
Servers...
@kattelo | kattelo.com
Best Practices
• Respect Murphy’s Law
• Test Backup & Restore
Strategies
39
@kattelo
Resources
Kattelo Presentations
http://kattelo.com/resources
Metalogix
http://metalogix.com
CIO.com - Overcoming ...
@kattelo | kattelo.com
Thank You
41
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San Francisco SharePoint Users Group - Mission Possible: Keeping SharePoint Systems Humming Along from Soup to Nuts

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As SharePoint systems become more mission critical in organizations large and small worldwide, Technical Directors and SharePoint Administrators alike are now faced with the important task to keep the these systems humming along all the time.

In this session, Kenneth will go over considerations of planning, migrating, maintaining, and optimizing mission critical SharePoint systems. He will also share his lessons learned and industry best practices to preemptively and effectively address some of the common challenges encountered as a SharePoint guardian.

The session will also include an overview and demonstration of how Metalogix Content Matrix can facilitate a smooth SharePoint migration.

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Transcript of "San Francisco SharePoint Users Group - Mission Possible: Keeping SharePoint Systems Humming Along from Soup to Nuts"

  1. 1. Mission Possible Keeping SharePoint Systems Humming Along from Soup to Nuts Kenneth Lo, PMP San Francisco SharePoint Users Group Sep 12, 2013 1
  2. 2. @kattelo Kenneth Lo, PMP • 15+ Years in Consulting • International Speaker • Bay Area Start-Ups • Fortune 500 & Federal Agencies • @klopmp 2
  3. 3. @kattelo Kattelo Consulting • San Francisco Company • Cloud | SharePoint | Mobility • http://kattelo.com • @kattelo 3
  4. 4. @kattelo | kattelo.com Audience • IT Pros Track - 200 • Technical Managers • System Administrators 4
  5. 5. @kattelo | kattelo.com Agenda • Planning • Migration • Optimization • High Availability • Live Demo 5
  6. 6. Planning 6
  7. 7. @kattelo | kattelo.com Infrastructure • Cloud • Hosted • On-Premise 7
  8. 8. @kattelo | kattelo.com Considerations • Business Requirements • Technical Requirements • Resources • Privacy 8
  9. 9. @kattelo | kattelo.com Office 365 9
  10. 10. @kattelo | kattelo.com Hybrid Cloud 10
  11. 11. @kattelo | kattelo.com Hybrid Cloud • Hybrid for SharePoint 2013 • http://klo.pm/15YAI5L • Hybrid SharePoint 2013 & Office 365 • http://klo.pm/15YyQKs 11
  12. 12. Migration 12
  13. 13. @kattelo | kattelo.com Common Sources • File Shares • SharePoint • Legacy Systems • Content Management Systems 13
  14. 14. @kattelo | kattelo.com Approaches • Database Attach • Brute Force • 3rd Party Software 14
  15. 15. Case Study #1 15
  16. 16. @kattelo | kattelo.com “The Cleaner” • SharePoint 2007 to 2013 • Corporate Reorganization • 2 TB Content • Blogs, Wikis, Forms,Workflows • WordPress • Home Grown Web Sites 16
  17. 17. @kattelo | kattelo.com Initial Approach • Lift-Shift-Cleanse with PowerShell • File Size Limit • Oudated Navigational Links • 65% Success Rate 17
  18. 18. @kattelo | kattelo.com Revised Approach • Metalogix Content Matrix • Cleansed • Transformed • Scripted • Scheduled 18
  19. 19. @kattelo | kattelo.com Content Matrix 19
  20. 20. Optimization 20
  21. 21. @kattelo | kattelo.com Under the Hood 21
  22. 22. @kattelo | kattelo.com Common Issues • Storage • Database Maintenance • Suboptimal Server Topology • “Subpar” Performance 22
  23. 23. Case Study #2 23
  24. 24. @kattelo | kattelo.com “Dangling Disk” • SharePoint 2007 to 2010 • 5,000 Users Worldwide • 1.5 TB Content • 1,000 Site Collections • 1 Farm 24
  25. 25. @kattelo | kattelo.com Approach • Add Development Farm • 5-Server Architecture • 8 Site Collections • Metalogix StoragePoint 25
  26. 26. @kattelo | kattelo.com Drives Secured 26
  27. 27. @kattelo | kattelo.com Benchmarks • 75% Less Database Storage • 70% Quicker Backup • 45-60% Quicker Access • Flexibility to Cloud Later 27
  28. 28. High Availability 28
  29. 29. @kattelo | kattelo.com Upkeep • Service Packs • Cumulative Updates • Windows Updates 29
  30. 30. Case Study #3 30
  31. 31. @kattelo | kattelo.com “Coast-to-Coast” • “New” SharePoint 2010 • Data Center in San Francisco • 2nd Data Center in New Jersey • Real-Time Inventory Data 31
  32. 32. @kattelo | kattelo.com Initial Approach • Database Clustering in SF • Log Shipping to NJ Data Center • 24-Hour Lag • Outage During Logs Restore 32
  33. 33. @kattelo | kattelo.com Revised Approach • Metalogix Replicator • Rules-Based, Real-Time Replication • DNS to Control Traffic 33
  34. 34. @kattelo | kattelo.com Metalogix Replicator 34
  35. 35. Live Demo 35
  36. 36. Best Practices 36
  37. 37. @kattelo | kattelo.com Best Practices • Match Infrastructure with Needs & Resources • “Splurge” on Hardware Upfront • Virtualize if Possible • Scale Up & Out Before You Must 37
  38. 38. @kattelo | kattelo.com Best Practices • Monitor Log Sizes • Tend to Database Servers • Offload Large Files to File Servers 38
  39. 39. @kattelo | kattelo.com Best Practices • Respect Murphy’s Law • Test Backup & Restore Strategies 39
  40. 40. @kattelo Resources Kattelo Presentations http://kattelo.com/resources Metalogix http://metalogix.com CIO.com - Overcoming SharePoint Performance Headaches http://klo.pm/19MftHv 40
  41. 41. @kattelo | kattelo.com Thank You 41

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