School Monitoring and Evaluation Framework

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School Monitoring and Evaluation Framework

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School Monitoring and Evaluation Framework

  1. 1. SCHOOLM&E FRAMEWORKSession 2:
  2. 2. Session Objectives1. Explain the assumptions ofschool M & E framework:• Purpose & objectives of M & Eat school level• Principles of Monitoring andEvaluation .
  3. 3. 2. Analyze the scope of schoolM&E in terms of focal contentareas.3. Integrate the content areaswith the M&E task levels.4. Share insights/realizationgained from the session.Session Objectives
  4. 4. Flashback for fun. . . .• Brief description of a specific M&E principles in thedivision will be flashed on the slide• Identify the principle described on slide.• After a “GO” signal, the group has to give the answer.• The correct answer will be flashed and be tallied byDivision.• The division with the highest score will bedeclared winner/s.
  5. 5. Description PrincipleInformation to be collected isappropriate, sufficient andaccurateQualityInformationAvailable and establishedsystems/mechanisms are utilizedSystemsStrengtheningTime or effort is well used for theintended task or purpose in theproduction of desired goals andoutputs.EfficiencyTimely disclosure of informationand methodology to stakeholderswhich are aligned to M&Eobjectives and processes.Transparency1Q_ _ L _ _ Y_N_ _ _ M _ T_ON234S _ S _ _ MSTR _ _ _THEN _ _ __ _ _ _ C _ _ _ _YT _ _ _SP_ _ _ N _ _
  6. 6. Description PrincipleParticipative and collaborativedecision-making processesamong the different entities SynergyOpportunities to continuousimprovement ofpractices/performance throughidentification of issues andlessons learned are providedM&E for Learningand AccountabilityCareful planning and purposiveprioritization of activities guidedby the school goals and objectivesare doneFocus567_Y _ _R_ __EA_ _ _NG ANDA_ _ _ _NT _ _ IL _ _ __ _ C _ _
  7. 7. Division M&E Guideposts• Quality Information• System Strengthening• Efficiency• Transparency with Stakeholders• Synergy• M&E for Learning andAccountability• Focus
  8. 8. M&E FrameworkDIVISION• Assumption :Definition of M&EPurpose and ObjectivesUnderlying Principles
  9. 9. Purpose of Division M&E• The Division M & E seeks to establish asystematic and continuous gathering,processing, interpreting, analyzing and storingdata for management decision towardscontinuous improvement of the: Delivery of education services to achieve thedesired outputs and sustainability of EducationOutcomes and, Division organizational performance forefficient and effective fulfillment of the divisionmandate
  10. 10. Objectives in support of the overallpurpose of M&E in the Division:1. Provide the division managementinformation on the delivery of educationservices as basis for Technical Assistance.2. Provide the division managementinformation on the implementation andachievement of the division programs andprojects as bases for plan adjustment aswell as adopting / replicating /institutionalizing programs and projectsbased on the merit of the results.
  11. 11. Objectives in support of the overallpurpose of M&E in the Division:3. Provide the division managementinformation to determine and adjustapproaches and strategies that will ensureappropriate allocation, just and equitabledistribution, efficient and effectivedownloading and optimal use of EducationResources for districts and schools.
  12. 12. Objectives in support of the overallpurpose of M&E in the Division:4. Provide the division management informationon division organizational health/performance asbasis for determining appropriate approaches /interventions to improve organizationaleffectiveness and organizational resourcesupport
  13. 13. Underlying Principles ofDivision M&E Framework• Quality Information• Systems Strengthening• Efficiency• Transparency ofInformationto Key Stakeholders• Synergy• M&E for Learning andAccountability• FocusAre theseprinciplespracticed inschool?
  14. 14. M&E FrameworkDIVISION SCHOOL• Assumption :  Assumption:Definition of M&E Definition of M&EPurpose and Objectives Purpose and ObjectivesUnderlying Principles Underlying Principles
  15. 15. Objectives in support of the overallpurpose of M&E in the school:1. Provide the school management andstakeholders information on theimplementation and achievement of schoolprograms and projects as basis for: Adjusting school improvement plan andstrategies Adopting / continuing / institutionalizing theseprograms and projects based on the meritof its results
  16. 16. Objectives in support of the overallpurpose of M&E in the school:2. Provide information for schoolmanagement to determine and adjustapproaches and strategies that willensure adequacy, equitabledistribution, accessibility, andeffective and optimal use of theresources of the school
  17. 17. Objectives in support of the overallpurpose of M&E in the school:3. Establish information as basis fordetermining appropriate approach /strategy to improve teacherperformance to ensure efficient andeffective delivery of instruction,classroom management, and theirpersonal growth and professionaldevelopment.
  18. 18. Objectives in support of the overallpurpose of M&E in the school:4. Present information regarding learnerperformance to the schoolmanagement that will supportdecisions and adjustments to plansand strategies to improve the learners’academic achievement, schoolattendance, and participation in co-curricular activities.
  19. 19. • Form 6 groups compose of two schoolsdivision in a group.• Identify the M&E practices actuallydone/observed in your respectivedistricts/schools. Print these practices on themetastrips.• Attach the identified practices (in metastrips)on the first column of the template provided.Activity 2
  20. 20. M&E Practices atthe SchoolImplementationSchedule(Please check)InformationAcquired fromthe M&EpracticeMonthly Quarterly Annually
  21. 21. • Fill in other required responses in thetemplate.– Checking the appropriate schedule ofimplementation– Wirting the M&E information acquired from thepractices.• Post the output on the designated area forgallery walk.
  22. 22. ACTIVITY 31. While doing the gallery walk, observethe following concerns:• common areas monitored at the school level• frequency in the conduct of M&E activities• similarities and differences in doing M&E2. Big Group Sharing of observations
  23. 23. • How do the practices contribute to theimprovement of school performance?• What must be monitored and evaluated in theschool?• How often M&E be conducted in the school?• Why do school M&E practices vary from oneschools division to another? similar across allschools division?• What will happen if there will be no appropriateand proper monitoring and evaluation inschool?
  24. 24. M&E FrameworkDIVISION SCHOOL• Assumption :  Assumption:Definition of M&E Definition of M&EPurpose and Objectives Purpose and ObjectivesUnderlying Principles Underlying Principles• Scope of M&E  Scope of M&E• M&E Task Level  M&E Task Level• Integration of ContentAreas with Task Levels Integration of ContentAreas with Task Levels
  25. 25. M&E Content Areas inSchoolSchool M&EContent AreasDelivery ofServices of BasicEducationEducational ResourcesTeacherPerformanceLearnerPerformanceOrganizationHealth andPerformanceSchool ManagementProductivityCommunityPartnershipCurriculumImplementation
  26. 26. M&E Content Areas inSchoolconcerned with obtaininginformation on the efficiencyand effectiveness of theimplementation of curriculumprograms and projects forquality and relevance. Thisis of paramount interestparticularly to theimplementers or internalstakeholders of the school:the school head, teachersand parents.concerned with accessibility, adequacy,equitable distribution, and maintenanceof resources required to efficiently andeffectively deliver basic education withinthe school. M&E of Resources wouldinclude determining the optimalapplication / utilization of the following(but not limited to):• Funding requirements for schooloperations (MOOE and othersources)• Number of Teachers• Learning and instructionalmaterials/resources (textbooks,manuals, learning equipment, etc.)• Physical and ancillary facilitiesconcerned with monitoring andevaluating the efficiency andeffectiveness of teaching-learningprocesses, particularly on the following:• Instructional Competence Diversity of Learners Curriculum content andPedagogy Planning, Assessing, Reporting• Classroom Guidance Services• Home, School, CommunityInvolvement Learning Environment Community Linkages• Classroom and Record Management• personal growth and professionaldevelopment Social Regard for Learning Personal Social Growth and Professional Developmentconcerned with gettinginformation on the learners’:school attendance,academic achievement(periodic tests, RAT, NAT)dropout, failuresparticipation in co-curricularactivities
  27. 27. M&E Content Areas inSchoolfocused on monitoring andevaluating the efficiency andeffectiveness of theimplementation of schoolplans and specific functionsof staff and otherstakeholders. Specifically, it isconcerned with the following:SIP ImplementationInstructional SupervisionStaff Developmentconcerned with the workoutputs of the individualsbased on their specific jobdescriptions, i.e., supportstaff, utility. This may alsoconcerned with teams orcommittees outputs based ontheir terms and reference,i.e., SGC, PTA, SQMT, SIPIT,SPT, Special ProgramCommittees, PGO/SSG, etc.focused on how schoolstakeholders are engaged inschool activities including itslevel and quality ofparticipation, e.g. parents,LGU, NGOs, alumni, etc. It isalso concerned on the level ofschool’s participation tocommunity-initiated activities.
  28. 28. M&E Content Areas inSchool
  29. 29. M&E CONTENT AREAS IN THEDIVISIONM&E ContentAreasDelivery ofEducationalResourcesTechnicalAssistanceSBMImplementation andAssessmentCurriculumImplementationTeaching andLearningEducationalPrograms andProjectsEducationalResourcesDivisionOrganizationalHealth &PerformanceOrganizationalEffectivenessOrganizationalResourceSupportFocus of District M&E
  30. 30. M&E Task Levels• The M & E task levels are influencedby the areas of interest of the schoolstakeholder’s and their reportingrequirements as suggested by whendata/indicator is likely to occur in theimplementation process.
  31. 31. Hierarchy of M&E Task LevelsM&E TaskLevelsProgress M&EInputs OutputsResult M&EIntermediateResultsOutcomes
  32. 32. Hierarchy of M&E Task LevelsM&E TaskLevelsProgress M&EFormative LevelInputs OutputsResult M&E(Summmative Level)Intermediate ResultsOutcomesAre the needed resourcesavailable and adequate toimplement efficiently andeffectively the school’sprograms and projects asplanned?”This level is concerned withtracking the resources required toimplement the school programsand projects on provision ofaccess, quality and relevance, andschool management andadministration. It should be able toprovide information on theiradequacy, accessibility oravailability in terms of financial,physical, and human resources.InputThe output level looks intothe efficiency andeffectiveness of the deliveryof the intended services ofthe school in terms of itsprograms and projects andthe implementationstrategies used
  33. 33. Hierarchy of M&E Task LevelsM&E TaskLevelsProgress M&EFormative LevelInputs OutputsResult M&E(Summative Level)Intermediate Results/Initial GainsOutcomesexamine the extent in whichthe school is achievingIntermediate Results (i.e.progress towards thedesired / established goals)and the actual achievementof goals, benefits and impactof implementing the full cycleof the School ImprovementPlan (SIP) or any plan of theschool has developed for agiven period“How effective are theschool’s initiatives inbringing about thedesired benefits andchanges to theirlearners and teachersand in attaining theintended educationoutcomes?”“This level capturesthe initial gains of theschool in movingtowards its intendeddirections.They can be in termsof behavioral changesamong its staff or thedesired increasing ordecreasing trend in itsoutcome indicatorsduring theimplementation periodof its SchoolImprovement Plan.M&E, at this level, alsoaims to accumulatelessons learned andpromising practices forreplication/institutionalization.At this level, M&Econcerns are directedtowards capturing theaccomplishments of SIPin terms of attaining theeducation outcomeindicators and itscollective contribution tothe attainment of regionaland national goals (i.e.,EFA, BESRA/BIAP, andPGS).
  34. 34. Integration Matrix of M&EContent Areas and Task Levels(School level)SCHOOL INTEGRATION MATRIX.

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