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  • 1. FIVE STEPS FOR MANAGING WORKFLOW GETTING THINGS DONE
  • 2. Step 1: Collect the things that demand your attention
    • The stuff that keeps you up at night
    • The stuff that distracts you during the day
    • Exercise: Open a word document and take 3-4 minutes to list all the things that demand your attention
    • Could be:
      • Projects you need to work on or complete
      • Tasks you need to do or follow up on
      • People you need to talk to, etc.
  • 3. Step 2: Process all that “stuff”
    • What is each item and what can you do about it?
    • Exercise: Take 3-4 minutes to go through your list and decided whether or not you can act on each item.
    • ACTIONABLE
      • Do it
      • Delegate it (make a note of who you’ll delegate it to)
      • Defer it (put a note on your calendar of when to return to it)
    • NON-ACTIONABLE
      • Delete it
      • Incubate it
      • File it for reference
  • 4. Step 3: Organize the Results
    • Exercise: Take 3-4 minutes to go through your list and create three discrete lists:
      • List of Projects (long term projects, both academic and personal)
      • List of Reminders/To-do list (physical actions that you need to do next to make your projects progress)
      • List of reminders of things you’re waiting for from others (like email responses, feedback from professors, etc.)
  • 5. Step 4: Review your to-do list
    • These are your options of what to do next
    • All lists should be reviewed and updated once a week
  • 6. Step 5: Decide what to do next
    • In deciding what to DO next, consider:
      • Context (location, tools at hand)
      • Time Available (pick something from the list that you can complete in the time you have)
      • Energy Available (pick something manageable)
      • Priority (what needs to be done TODAY? What could wait until tomorrow?)